VENDOR/SPONSOR DUPLICATION POLICY: Avalon Park Group Commercial Tenants retain the right of first refusal to be the exclusive vendor/sponsor in their category. The Event Manager can deny any vendor based on duplication or perceived duplication of a service or product with one of our commercial tenants. Please note, if vendor/sponsor is not accepted due to requirements, a new application may be submitted with changes. VENDOR SPOT(S): Each vendor space is one (1) 10x10 space. Only the booth location is provided, you will need to bring your booth set-up including tables, chairs, and tents (10x10 only). Please reach out prior to the event with any concerns or unique setup requests.
- All vendor/sponsor booths must have an approved application to vend at event.
- You will be notified of your application status and approved vendors will be invited to purchase their booth locations. Vendor fee is associated with the booth selection.
- Assignment of vendor/sponsor space will be at the promoter’s discretion and the vendor must exhibit within the space provided.
- Please add all special requests to your application, including location preference.
- Allow 10 business days for your application to be reviewed.
Additional Insured Status Where applicable, I will provide Owner Indemnitees and Manager with additional insured status on Auto coverage, in addition to General Liability (GL) coverage.
Waiver of Subrogation I acknowledge that waivers of subrogation are required for all applicable coverages, and this contractual requirement will be included to prevent subrogation claim.
Liquor Liability Insurance If my business involves the sale or serving of alcohol, (Only if event coordinator has approved the use prior to the event) I will carry Liquor Liability insurance with at least a $1M limit to adequately meet and comply with the Avalon Park Group, Avalon Park Group Foundation and event's requirements. If not applicable, I acknowledge this is not required.
ELECTRIC / POWER: The promoter DOES NOT SUPPLY POWER FOR VENDOR USE AT THE EVENT. If you require power, please select the addition of power to your application and pay applicable fees. Even though there are power sources near some of the vendor spaces, these outlets are for vendors who have purchased electricity. Only vendors that have made reservations for power on their application are allowed to use this power. If you are observed utilizing power and you have not paid for it, your card will be charged for this usage.
- If you need to illuminate your tent, you must use your generator (pre-approval required) or supply your own battery-operated lanterns.
- All power cords used by vendors must be secured by tape to the ground to avoid accidents. VENDORS MUST SUPPLY THEIR OWN DUCT TAPE TO SECURE CORDS. If you do not comply, you will be required to move the electrical source and no refund will be issued for power.
- Vendors are requested to bring back up lighting, due to power situations. Small battery-operated lanterns can be purchased at local departments or hardware stores for less than $20.00 and will cut down on the frustration of not having lighting, should an issue arise.
PARKING/ VEHICLES: Parking is located at the Spark Church and Pinecrest Academy parking lots. VENDORS MAY NOT LEAVE A VEHICLE IN THE EVENT AREA. Vehicles must be outside of the event area 30 minutes prior to the event and must remain outside of the event area until the event promoter has opened the roads for load out.
RAIN OR SHINE: Events ARE NOT CANCELLED DUE TO WEATHER. All events proceed rain or shine. Events are not rescheduled.
TERMS & CONDITIONS: The vendor/sponsor agrees to hold blameless the promoter, Avalon Park Group Management, Inc. and Avalon Park Property Owners Association, its employees, officials and principals and expressly release it from all liability from loss or damage caused to person or property for any cause whatsoever. Vendor/sponsor shall indemnify Avalon Park Group Management, Inc. against all liability or expenses arising out of any claim or injury, damage to any person or property, together with all cost in connection with the defense thereto, including attorney’s fees.
Vendors/sponsors are required to collect Florida State Sales Tax of 6.5% on taxable sales. To obtain more information on a Temporary Tax certificate, contact the Florida Department of Revenue at 407-475-1200.
Food Vendors/sponsors are required to be licensed with the Department of Business and Professional Regulations and inspected the day of the event. To obtain more information on a Temporary License, contact the Department of Business and Professional Regulations at 850-487-1395. VENDORS/SPONSORS ARE REQUIRED TO PROVIDE A COPY OF THE LICENSE.
BREAK DOWN/LOAD OUT: Vendors/sponsors are required to clean –up their space after the event. Breakdown may not occur until after the event has ended. Vehicles may not enter the event area 30 minutes prior to the event and must remain outside of the event area until the event promoter has opened the roads for load out. Any vendor/sponsor who leaves garbage in their area will be assessed a $50.00 fine. Food Vendors/sponsors must provide a trash receptacle near their booth and are responsible for keeping the trash at a minimum. Any vendor/sponsor who leaves garbage in their area will be assessed a $50.00 fine.
VENDOR ETIQUETTE: All Vendors/sponsors are required to treat event staff and volunteers with professionalism. Any vendor/sponsor that does not comply with will not be invited to return.
NON-SMOKING: All Avalon Park events are NON-SMOKING. No smoking will be allowed inside of the event area at any time. By submitting this application, I acknowledge that I have read and understand the terms and conditions as indicated on this application and contract. I agree to sell only those items as listed. If I change/add a new category or merchandise, I must submit a request to the promoter. Any vendor/sponsor that does not comply with the rules and regulations will not be invited
