Arts & Crafts - Vendor Application

This is the Night Market vendor application for February 8th, 2025.This event will have a cosmic theme. Applying does not guarantee space. All applications will be reviewed, and preference will be given to vendors with nerdy items that go along with the theme of the event.   NO FOOD TRUCKS will be approved for this event, as we are encouraging people to eat at the local restaurants. Baked goods and other homemade items will be allowed. This is the application only. If approved, you will receive your booth location.  The Night Market will be held outside in Downtown Avalon Park Orlando and is rain or shine. Power is only available with a select number of vendor spaces.  Vendor booths are 10x10 and are the location only, you will need to bring your tables, tent, and chairs. 

• Purple – Standard Booth ($45) – No Power

  Browse through our applications and let us know if you have any questions. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.

VENDOR/SPONSOR DUPLICATION POLICY: Avalon Park Group Commercial Tenants retain the right of first refusal to be the exclusive vendor/sponsor in their category. The Event Manager can deny any vendor based on duplication or perceived duplication of a service or product with one of our commercial tenants. Please note, if vendor/sponsor is not accepted due to requirements, a new application may be submitted with changes.  VENDOR SPOT(S): Each vendor space is one (1) 10x10 space. Only the booth location is provided, you will need to bring your booth set-up including tables, chairs, and tents (10x10 only). Please reach out before the event with any concerns or unique setup requests.

• All vendor/sponsor booths must have an approved application to vend at event. 

• Vendor fees are associated with the booth you select after approval.

• Assignment of vendor/sponsor space will be at the promoter’s discretion and the vendor must exhibit within the space provided.

• Please add all special requests to your application, including unique setups. 
• Allow 10 business days for your application to be reviewed.

   

  Additional Insured Status Where applicable, I will provide Owner Indemnitees and Manager with additional insured status on Auto coverage, in addition to General Liability (GL) coverage.

   

   

   

  Waiver of Subrogation I acknowledge that waivers of subrogation are required for all applicable coverages, and this contractual requirement will be included to prevent subrogation claims.

   

   Liquor Liability Insurance If my business involves the sale or serving of alcohol, (Only if event coordinator has approved the use prior to the event) I will carry Liquor Liability insurance with at least a $1M limit to adequately meet and comply with the Avalon Park Group, Avalon Park Group Foundation and event's requirements. If not applicable, I acknowledge this is not required.

 ELECTRIC / POWER: The promoter DOES NOT SUPPLY POWER FOR VENDOR USE AT THE EVENT. If you require power, you must select a booth that includes power after approval. Power is limited at this event and is only included with a select number of vendor booths. Even though there are power sources near some of the vendor spaces, these outlets are for vendors who have purchased electricity.  Only vendors that have made reservations for power on their application are allowed to use this power. If you are observed utilizing the power and you have not paid for it, your card will be charged for this usage.

• If you need to illuminate your tent, you must use your generator (pre-approval required) or supply your own battery-operated lanterns. 

•  All power cords used by vendors must be secured by tape to the ground to avoid accidents. VENDORS MUST SUPPLY THEIR OWN DUCT TAPE TO SECURE CORDS. If you do not comply, you will be required to move the electrical source and no refund will be issued for power.

• Vendors are requested to bring backup lighting, due to power situations. Small battery-operated lanterns can be purchased at local departments or hardware stores for less than $20.00 and will cut down on the frustration of not having lighting, should an issue arise.

PARKING/ VEHICLES:  Parking lots are located behind CVS, A-Aki Sushi, and Marketplace which will also be open for parking during the event. On-street parking will also be available at this event.   RAIN OR SHINE: Events ARE NOT CANCELLED DUE TO WEATHER. All events proceed rain or shine.  Events are not rescheduled. TERMS & CONDITIONS: The vendor/sponsor agrees to hold blameless the promoter, Avalon Park Group Management, Inc. and Avalon Park Property Owners Association, its employees, officials, and principals and expressly release it from all liability from loss or damage caused to the person or property for any cause whatsoever. The vendor/sponsor shall indemnify Avalon Park Group Management, Inc. against all liability or expenses arising out of any claim or injury, damage to any person or property, together with all costs in connection with the defense thereto, including attorney’s fees. Vendors/sponsors are required to collect Florida State Sales Tax of 6.5% on taxable sales. To obtain more information on a Temporary Tax certificate, contact the Florida Department of Revenue at 407-475-1200.  Food Vendors/sponsors are required to be licensed with the Department of Business and Professional Regulations and inspected on the day of the event. To obtain more information on a Temporary License, contact the Department of Business and Professional Regulations at 850-487-1395. VENDORS/SPONSORS ARE REQUIRED TO PROVIDE A COPY OF THE LICENSE. BREAK DOWN/LOAD OUT: Vendors/sponsors are required to clean –up their space after the event. Breakdown may not occur until after the event has ended. Any vendor/sponsor who leaves garbage in their area will be assessed a $50.00 fine.  Food Vendors/sponsors must provide a trash receptacle near their booth and are responsible for keeping the trash at a minimum. Any vendor/sponsor who leaves garbage in their area will be assessed a $50.00 fine.  VENDOR ETIQUETTE:  All Vendors/sponsors are required to treat event staff and volunteers with professionalism.  Any vendor/sponsor that does not comply with will not be invited to return. NON-SMOKING: All Avalon Park events are NON-SMOKING.  No smoking will be allowed inside of the event area at any time.   By submitting this application, I acknowledge that I have read and understand the terms and conditions as indicated on this application and contract. I agree to sell only those items as listed. If I change/add a new category or merchandise, I must submit a request to the promoter. Any vendor/sponsor that does not comply with the rules and regulations will not be invited to return.