RULES, REGULATIONS & PAYMENT: Vendor space is limited, and applications must be completely filled out in order to be considered for a space. Payment in full is processed when an application is approved. APPLICATION DEADLINE: Applications for a 2025 First Friday 12 month vendor spot must be submitted by December the 26th 2024. Any application received after December the 26th 2024, may not be accepted. The available spaces may be sold out prior to the deadline. VENDOR ACCEPTANCE: Applications to be a vendor at a City of Eustis event are considered individually and based on many criteria. Including but not limited to; type of product/business, attractiveness of the display, locality, community reviews, and professionalism. The Events Department may decline a vendor/business that is not an ideal fit for the event. Our goal is to ensure a safe and successful event for all involved. Unless otherwise notified, declined vendors are welcome to apply for a future event. Pictures, menus, and other additional information (required where applicable depending on the vendor type) are considered during the decision making process. CANCELLATIONS / REFUNDS / CREDITS: Should the City of Eustis cancel a First Friday, that months fee will be held as a credit for a future vendor opportunity, excluding Georgefest. Yearly and 6 – 11 month pre-paid vendors will have 90 days past their current contract expiration to use their credits. No credits will be awarded for vendor cancellations. THERE ARE NO REFUNDS. NO-CALL/NO-SHOWS: If a vendor chooses not to notify the Events Department they will be absent for a First Friday, their application may be declined for future events. Pre-paid yearly and 6 – 11 month vendors will lose their spot after two no-call/no-shows. They may be reaccepted to complete their current contract but only after the waiting list is cleared and they MUST be in clear communication with the Events Office to be placed back on the vendor list. SPACE: Vendor displays and booth staff must stay within designated square footage of space requested. This includes display racks, tables, awnings, trailer tongue, tie downs, etc. You should bring your own tent (suggested but not required) and table with chairs. We require vendors and staff to keep their "Business at the Booth". We do not allow vendors to aggressively solicit passersby or to walk around the event area and distribute flyers or product. No tent stakes are allowed. For the safety and security of our event, tent weights are required. SPACE ASSIGNMENTS ARE PROVIDED AT CHECK-IN AND NOT BEFORE. ELECTRICITY: Electricity may be limited. Vendors must indicate their electrical needs on their application. In the event of a waitlist, vendors not requiring electric may be given priority acceptance. Vendors are required to provide a minimum 100 foot extension cord. The City of Eustis cannot provide cords to individual vendors. INSURANCE: Once approved all food vendors and vendors who sell the following must provide a certificate of insurance with the City of Eustis listed as a certificate holder: including but not limited to power equipment, medical health products or services, prescription glasses, tattoos, henna tattoos, piercings, facepainters, etc. PROHIBITED ITEMS: Excluding firearms and ammunition, vendors are prohibited from selling, exhibiting, displaying, or promoting any type of merchandise or service that may have implicit or explicit content of violence or obscenity (visual or verbal). Excluding firearms and ammunition, no weapons may be displayed nor sold including but not limited to knives, pepper spray, swords, martial arts weapons, etc. Vendors are NOT permitted to sell any alcoholic beverages including (but not limited to) beer, wine, or liquor without prior approval. SET-UP/TEAR DOWN: Vendors must agree to comply with set-up timelines. Absolutely all vehicles must be removed from the event area no later than 15 minutes prior to the start of the event. Vendors shall remain set up and open for business until the event ends at 9pm. Vehicles are allowed back into the event area for load out only after Eustis PD advises our Event Staff it is safe to do so. This may be up to 30 minutes post event. Any vendor failing to abide by the event standard and procedures or driving in an unsafe manner may lose their space and their application may be declined for future events. Vendors are responsible for disposing their trash in the appropriate receptacles and removing any large items from the premises. RELEASE: I consent to be photographed, videotaped, and/or otherwise recorded by the City of Eustis. I grant the right to use my likeness to publish, promote, distribute, modify, or edit any recordings that feature or include my likeness in any media. WAIVER: I agree to waive any and all claims of whatever nature against the City of Eustis, its employees, successors, and any volunteers, building owners, and tenants. SAFETY: All food vendors must be prepared to meet Lake County Health Department guidelines and inspections. All Food vendors must also be prepared to meet Eustis Fire Department guidelines. A fire inspection will be performed prior to the event opening. More information can be obtained at the Events Department (352-483-5491) or by calling the inspection office directly at 352-357-6585. UPDATES: I consent to receive email updates about this and future events. COVID-19 NOTICE: An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and guests with underlying medical conditions are especially vulnerable. By visiting Eustis events you voluntarily assume all risks related to exposure to COVID-19. ALL VENDORS MUST COMPLY WITH ALL STATE AND FEDERAL LAWS, STATUTES AND REGULATIONS. All sales belong to the vendor. Vendors are solely responsible for collecting and reporting applicable sales tax. All vendors agree to meet the regulations and to pay applicable fees to Florida Department of Business & Professional Regulation. Vendors are legally and financially responsible for all damages to grounds or other property caused by themselves or their employees.The City of Eustis has the right to close any exhibit immediately without refund and to accept or deny vendor exhibits.
