GENERAL INFORMATION
**WE WILL COMMUNICATE THROUGH EVENTENY MESSAGING FOR VENDOR ACCEPTANCE AND OTHER IMPORTANT INFORMATION, CHECK YOUR MESSAGES & EMAILS REGULARLY**
Fees & Deposit
1. Fees are calculated by the number of 10' frontage spaces needed to accommodate your full setup. For example a 30'x10' setup requires 3 spaces: $3300.
2. A non-refundable 50% deposit of the total vendor space fees is due upon receipt of acceptance notification to hold your space, otherwise another vendor selling similar items may apply and pay, ultimately taking the space that was on temporary hold for you if we do not get a response within 10 days of acceptance.
3. Due to excessive returned checks, we will only accept credit card (cc processing fee applies) or ACH payments (no fee) through Eventeny processed via STRIPE. We will not process any payments until we get consent from vendor during the 10 day acceptance period for payment.
4. Balances not paid by MARCH 31, 2025 will forfeit all vendor space(s) and monies paid.
5. Credit Card charge backs will exclude you from any future events.
6. Vendors are not fully confirmed until all permits, payments and documents are received by Vendor Coordinator. A vendor may not set up at the Event until all criteria is met.
Environmental Health Requirements
1. You are required to meet the San Joaquin County Environmental Health guidelines for cooking, serving, screening, warming and sanitation.
2. Health Dept TFF Form is required and is available on our website and in this application, you will email or mail form: vendors@sanjoaquinasparagusfestival.net or Po Box 340, French Camp, CA 95231.
3. TFF documents MUST be submitted by MARCH 14, 2025.
Setup/Closing
1. The grounds and buildings will be available for set up starting Thursday, APRIL 10, 2025 from 9:00 A.M. to 9:00 P.M. Vendors must check-in prior to 5:00 P.M. on Thursday. There will be security on the grounds Thursday night -Monday morning; the buildings will be secured at 9:00 P.M. Set up will also be available Friday, APRIL 11, 2025 from 7:00 A.M. to 9:00 A.M. Vendors must be in place and set-up prior to 9:00 A.M. on Friday.
2. ALL food vendors will be required to have their own food tent(s) with approved health department sidewalls and serving windows, unless you have an approved food truck or trailer.
3. ALL food vendors must have tarps to lay down on grass for their designated space if using a tent.
4. Use of your own food tents, trailers or food trucks must meet the State Fire Marshal Requirements.
5. If you are cooking you must have the proper fire extinguisher. Each food booth must have a min. 2A10BC rated portable fire extinguisher. Deep fat cooking operations require an additional 40BC extinguisher and/or Class K type fire extinguisher.
6. WITHOUT EXCEPTION, Vendor and Concession booths must remain in place until closing time of festival, 6:00 P.M. Sunday, April 13, 2025.
Use Of Booth
1. NO SUB-LEASING IS ALLOWED. An assigned space is to be used by original lessee only.
2. Items to be sold will be confined to items approved on application. We are trying to control duplication of items.
3. Food booths must close down at designated time and no “after hours” sales.
4. Amplified sound systems must not be so loud as to distract from other booths.
5. Use supplied oil containers around the grounds for used cooking oil.
6. NO Beer, Wine and/or Alcoholic Beverage sales are allowed.
Conduct Of Booth Personnel
1. All displays, booth personnel and soliciting activities will be confined to their assigned space. No moving down aisles or leaning out into aisles to seek patronage.
2. Booths must be staffed at all times during Festival open hours.
3. Vendor credentials will be issued by the Vendor Coordinator. Each Food Vendor will be issued four (4) wristbands valid for all three days per 10’x10’ space. Re-sale of these worker wristbands is strictly prohibited. NOT RESPONSIBLE FOR LOST OR MISPLACED WRISTBANDS. Food booths requiring additional worker wristbands may purchase them prior to event and picked up upon arrival at vendor check-in or purchased at vendor check-in on Thursday or Friday ONLY.
4. Insurance Certificates, State Fire Marshal Document, TFF's, Seller’s Permit, and any other required documents must be on record with vendor coordinator prior to your booth opening.
Vendor Hours of Operation
10:00 A.M.–7:00 P.M. FRIDAY & SATURDAY
10:00 A.M.–6:00 P.M. SUNDAY.
Sunday night we REQUIRE that you stay in place until 6:30 P.M. so we can control traffic and safely allow guests to exit. VENDORS CAN NOT ENTER THE GROUNDS WITH VEHICLES OR MOVE THEIR VEHICLES THAT ARE PARKED ON THE GROUNDS UNTIL WE GET CLEARANCE FROM STOCKTON POLICE DEPARTMENT.
THE GROUND RULES POLICY IS
ALL VEHICLES MUST BE OFF THE GROUNDS BY 9:00 A.M. DAILY, NO EXCEPTIONS.
REFUNDS & CANCELLATIONS
Cancellations must be given in writing before MARCH 14, 2025. Any amount over the 50% non-refundable deposit will be refunded by check within thirty days of notice. There are no refunds or credits given after MARCH 14, 2025. There will be no refunds for rain or other act, either man-made or natural.
ENFORCEMENT
Decisions made by Tony Noceti, Noceti Group, Inc., San Joaquin Asparagus Festival are final.
