- Vendor's Responsibility to Review Contract
The Vendor acknowledges and agrees that it is their sole responsibility to thoroughly review and understand all terms, conditions, rules, and regulations outlined in this contract. By signing this agreement, the Vendor affirms that they have read and comprehended the entire contract, including all event-specific guidelines, and agree to comply with all requirements set forth herein.
- Event Details and Vendor Setup Information
The Vendor agrees to participate in the event taking place on February 9, 2025 at 1402 SE Everett Mall Way, Everett, WA, 98208. Vendors must be fully set up and ready to sell during the event hours of 11:00 AM to 4:00 PM. Setup must be completed prior to the event start time, and no vendor may dismantle or pack up before the official end time of the event. Vendors who fail to comply with these setup and operating hours may be subject to exclusion from future events.
- Vendor Space Options and Guidelines
We offer two different table space sizes for vendors: 6x6 and 8x8. The cost for the spaces is as follows:
6x6 space: $60
8x8 space: $80
Please note that tables and chairs are not included in the booking fee. Vendors are responsible for providing their own furniture as needed.
Important: All vendor spaces are located side by side, with limited space between them. Vendors are not permitted to exceed their booked space without prior approval from the event coordinator. On the day of the event, the coordinator may offer vendors the opportunity to expand their space, provided conditions allow; however, this will be the only instance in which vendors may use additional space.
If you plan to bring multiple items such as racks or shelving, please ensure you have booked enough table space to accommodate your setup. Should you require more space than initially booked, you must notify the coordinator in advance to ensure availability.
Please be aware that there are very limited table rentals available at this venue, and they are only offered in 8-foot sizing. The cost to rent a table is $5, and chairs are also available for $5 each.
Important: Table and chair rental requests must be submitted more than 48 hours prior to the event. I will not be able to access storage for additional rentals once the event setup has begun, so please plan accordingly and ensure your rental requests are made in advance.
We encourage all vendors to come prepared with their own tables and chairs, as availability is limited.
- Cancellation and Refund Policy
For this event, all fees are NON-REFUNDABLE and NON-TRANSFERABLE if canceled within 31 days of the event. These fees are used to cover costs such as the venue rental, event marketing, and promotional materials. Therefore, if you cancel for any reason within this 31-day window, all fees paid will be non-refundable, regardless of the reason for cancellation.
However, if the event must be canceled by us within 31 days due to State or County mandated restrictions outside of our control, the fees paid will be applied to future market dates of your choosing.
Table rental fees may be refunded if canceled more than 31 days before the event.
- Vendor Setup and Tear Down Instructions
Setup will begin at 9:00 AM on Sunday morning at the Everett Mall. Please read these instructions carefully, as they will also be provided in the email sent out prior to the event. Access to the venue is not permitted before 9:00 AM. Upon arrival, drive to the backside of the mall near Burlington Coat Factory, where you will find a small security entrance next to a covered area. Look for a sign indicating the entrance, and you should also see other vendors arriving.
You may drive up to unload your items near the entrance, but immediately after unloading, please move your vehicle to a designated parking area. Once your vehicle is parked, you may return to finish setting up your space. To enter the venue, walk through the security door, down the hallway, and turn left. We will be located next to Wishes, directly across from where you exit.
Setup Deadline:
You must be fully set up by 10:45 AM and ready to sell. At that time, I will be collecting giveaway items and taking photos of your booth. This is a strict policy, and your cooperation is appreciated.
Cart Requirements:
If you are using a cart to transport your items, please ensure that it has rubber wheels and is free of rocks that could potentially damage the mall flooring.
Late Arrivals:
Vendors must be arrived and unloading by 10:30 AM—this is 30 minutes before the event starts and just 15 minutes before the final setup time. I will NOT allow you to set up if you are not unloading by 10:30 AM. This is a firm policy, and any vendor arriving after this time will forfeit their space and fees. Please plan accordingly, accounting for travel time, traffic, and any other delays such as picking up coffee or getting gas. I will be strict with this 10:30 AM rule and will turn away vendors who arrive late.
Event Teardown:
The event ends at 4:00 PM. If the event is slow, I allow vendors to begin basic teardown around 3:45 PM. This does not mean you can start packing up completely and leave early. You are committed to selling until 4:00 PM, and no vendor is permitted to leave early. Minor preparations, such as breaking down boxes or removing signs, are acceptable, but please do not take advantage of this 3:45 PM start time for teardown. If it is noticed that you are more than 75% packed up before 4:00 PM, you will not be invited back to future events. Please remain professional and considerate of remaining shoppers.
- Electricity, Safety, and Display Guidelines
Electricity is available for tables located along the border walls of the venue. If you require power, please be sure to bring extension cords and power strips to accommodate your setup. Please note that there are only 2 outlets every 20 feet along the walls, so plan accordingly for your power needs. Tables located in the inner circle will NOT have access to electricity due to safety concerns, including tripping hazards.
Display and Safety Rules:
No Open Flames: For the safety of all vendors and attendees, open flames are strictly prohibited.
No Taping or Adhering to Walls: You are not allowed to tape, pin, or adhere anything to the walls. This is to preserve the venue and avoid damage.
No Diffusers or Perfumes: Please refrain from using diffusers, perfumes, or strongly scented products at your booth. Some individuals may be sensitive to scents, and we ask that you respect the comfort of all event attendees and vendors.
Thank you for adhering to these guidelines to ensure a safe and comfortable environment for everyone!
- Food Sales and Licensing Requirements
Food sales are permitted at the event, but only with the appropriate licensing. If you wish to sell edible foods of any kind, you must provide me with a paper copy of the following documents:
1. Business License
2. Cottage Food Permit (if applicable)
3. Event Permit (if required by local regulations)
These documents must be submitted before the event and cannot be provided on the day of the market. Please ensure that all paperwork is in order to avoid any issues on the day of the event.
- Vendor Category Restrictions
Please note that we have specific vendor categories for our events, and certain categories may be capped or full at the time of booking. If you are booked under a particular category (e.g., as a jewelry seller), you are not allowed to expand into additional categories (e.g., selling home décor, skincare products, etc.) without prior approval from the event coordinator. Any changes to your product offerings or category must be communicated and approved in advance to ensure fairness and consistency across all vendors.
- Food Options and Delivery
Food is available in the food court with a limited selection, including teriyaki, Chinese, pizza, and ice cream. There’s also an Olive Garden nearby, as well as several other restaurants in the area. If you have a booth buddy or someone watching your space, you are welcome to step away to grab a meal.
You can also eat at your booth, but please be mindful of your area: do not spill and be sure to clean up all of your trash when you're finished.
For DoorDash or Uber Eats deliveries, please provide your driver with clear instructions on how to find your booth. Alternatively, you can ask your driver to leave your food with me at the front of the venue. If you choose this option, I will announce your name over the speaker, and you can come up to collect your order when you're ready. Be sure that the name on your order is something I would recognize!
- Alcohol and THC Products Policy
There is NO ALCOHOL allowed on the event premises. If a vendor is found in violation of this rule, they will be asked to pack up and leave immediately, regardless of the time, and no refunds will be provided for that date.
Additionally, you are NOT ALLOWED BY LAW to sell unregulated THC products. This includes, but is not limited to, topicals, edibles, suppositories, and any other THC-infused items. Selling these products is illegal and will result in immediate removal from the event, with no refund.
CBD products are allowed only for topical use and must contain less than 0.3% THC. You must provide proof and documentation that your CBD products are properly regulated and compliant with local laws. If you cannot provide this documentation, you will not be allowed to sell CBD items at the event.
Please adhere to these regulations to avoid any issues during the event.
- Vendor Conduct Guidelines
Do NOT poach shoppers. If you see someone looking at or heading toward another vendor's booth, please wait until they’ve moved on before approaching them. Respect the space and attention of your fellow vendors.
Do not talk negatively about other vendors or their products. This behavior is unprofessional and creates a negative atmosphere for everyone. If you have a concern or issue, please bring it directly to my attention, either face-to-face or via message, and I will address it.
Keep your area clean. Please make sure to pick up after yourself and dispose of your trash properly. Carry out any large items, such as cardboard boxes, or place them in the designated trash cans. Do not leave behind a mess for others to clean up.
Engage with shoppers! Don’t wait for customers to come to you—get up and greet the shoppers who approach your booth. Active engagement increases sales and creates a more welcoming atmosphere.
Most importantly, have fun! Enjoy the experience and take time to network with other vendors. Events are a great opportunity to build connections and grow your business.
As the event coordinator and owner, I reserve the right to refuse space to any vendor under any condition I deem necessary for the safety, integrity, and longevity of our events. Some examples where this may apply include, but are not limited to:
Threatening the coordinator
Threatening other vendors
Damaging vendor property
Damaging venue or hotel property
Theft
There may be other safety concerns or violations that arise, but regardless, I retain the right to refuse vending space to any vendor who is found to be in violation of event policies or the points listed above. While I do not expect to enforce this often, I ask that you respect my authority as the event organizer and understand that I may need to make this decision for the well-being of the event.
Thank you for your cooperation and professionalism.
It is your responsibility to bring all necessary product display items, inventory, products, cash, and credit/debit processing terminals for your booth.
You are also required to have a Washington State business license or fall under the hobbyist category for your sales.
As a vendor, you are responsible for collecting and paying sales tax to Washington State for all sales processed at the event. The current sales tax rate for Everett, WA is 9.9%.
By finalizing this contract, you are agreeing to comply with all terms and conditions outlined for our events.
