Food Vendor

Welcome to the 4th Annual Loop Music & Art Festival food vendor application! The Festival is now a two-day festival! It will be held on Friday, April 11, 2025, from 4 pm - 8 pm, and on Saturday, April 12, 2025, from 10 am - 8 pm in Downtown Dothan, Alabama. Browse through our application and let us know if you have any questions. 

EVENT INFORMATION
The 4th Annual Loop Music and Art Festival will be held on Friday and Saturday, April 11 and 12, 2025 on South Foster and Crawford Street in Downtown Dothan, Alabama.  
 
Art in Public Places, the City of Dothan, and Live at the Opera are official event hosts and for the first time, APP will be accepting food vendors through an application process. There will only be three to four food trucks at once at the Festival so spots are limited. Also, we are accepting small food tents that sell candy, baked goods, and other food items meant to be taken home rather than eaten on the spot.
 
GENERAL INFORMATION
The Food Court is located at the corner of South Foster and Crawford Street. Art in Public Places will decide the final placement of vendors based on the menu and other factors.

Food Court vendors are expected to honor the Festival hours and remain open during those times.

Food vendors may choose to participate for the entire duration of the Festival (4/11 and 4/12) or one-day participation.

The app fee for all vendors is $50. This fee is non-refundable. However, if you are invited and accepted to the 2025 Festival, your app fee will be credited to your vendor fee.

 
RULES/REGULATIONS

2025 Loop Music and Art Festival
Application Rules and Regulations
An accepted application is a commitment to participate in the Loop Festival Food Court. NO REFUNDS will be made for any reason, including inclement weather. Participating vendors must remain open during the chosen day(s)& designated hours of the Festival. Food vendors must be in their booths during designated Festival hours, and a menu with prices must be displayed.

This application may be marked for participation on:

1) Friday, April 11, 2025, from 4 PM - 8 PM (4 hours)

2) Saturday, April 12, 2025, from 10 AM - 8 PM (10 hours)

3) All Weekend -- Friday, April 11, 2025, from 4 PM-8 PM and Saturday, April 12, 2025, from 10 AM - 8 PM (all 14 hours)

Food vendors are vetted & acceptance is based on receipt of the completed vendor application, your menu, and the uploaded picture of the booth food tent, food truck, or food trailer. The Art in Public Places Festival Steering Committee reserves the right to approve or deny certain food items served at the festival. We do our best to ensure diversity among food vendors. However, there are no guarantees that food items will be exclusive to each vendor.

All commercial food vendors must possess a valid Houston County and City of Dothan business license. The application for a Temporary Concession Food Permit is the vendors' responsibility and must be paid to the Houston County Health Department no less than three weeks before the event starts. Please check with the county for all their rules and regulations regarding your setup.

Vendors bear the responsibility for all set-up, teardown, and security.

Trash must be placed in garbage bags (supplied by vendor) sealed and placed in appropriate designated areas. Do not use private party dumpsters/trash cans.

Electrical hook-up needs and availability will be assessed in February 2025.

Vendors must put down a protective material around areas where grease can be spilled and ensure that all grease containers are removed from your space.

During setup, nails or other anchors may not be placed in the street. Make alternative arrangements to secure your booth. Fines will be imposed for the destruction of City property - this includes nails to hold down tents and rugs in the streets. Tent weights ARE required with a minimum of 40-pound weights per tent leg.

The cleanliness of your booth space will be considered when evaluating participation in future Festivals.

The sale of food items is restricted to the approved trailer, truck, cart, or tent booth space specified at the time of this agreement and cannot be dispensed outside of the approved booth space.

Food items must conform to those approved at the time of this agreement and prices must be posted.

All food vendors must be set up and ready to open for business by 4 pm on Friday, April 11, 2025, and by 11a on Saturday, April 12, 2025. For the hour before the booth setup time, no vehicles will be allowed within the Festival or Food Court area. Please, no unloading onto the sidewalks before 8 PM on either night of the Festival. 

All fire department safety lanes and rules will be observed and strictly enforced at all times. No music is permitted. Your booth and all displays must be within your space. This will be strictly enforced.

Accepted food vendors are obligated to check in by 2 PM on  Friday (4/11) and by 9 AM on Saturday (4/12). Food vendors will forfeit their space and booth fee if not checked in by the designated times.

The Art in Public Places Festival Steering Committee reserves the right to remove a vendor from the Food Court for conduct deemed unacceptable and/or detrimental to the mission and reputation of the Loop Music and Art Festival. Vendors can be removed for not abiding by the rules, requirements, and information listed in the application.

Art in Public Places, its representatives, the Festival steering committee, and the City of Dothan will NOT be responsible for loss or damage of any kind.

Food VENDORS

Spots are limited and food tents or push carts will be limited to 10x10 spaces while food trucks are limited to the size of the truck.

Limited approved prepackaged food and drinks may be sold from pushcarts or small tents.

All above applicable rules/regulations apply to all food vendors.

VENDOR INFO/FEES

Food vendors must select their Festival participation days in this application. Food vendors may select to participate in the Festival for TWO days or ONE Day.

$100 - Friday, April 11, 2025; 4PM-8PM (4 hours)

$250 - Saturday, April 12, 2025; 10AM - 8PM (10 hours)

$300 - ALL Weekend; Friday and Saturday, April 11 & 12, 2025 (14 hours)

Food vendors cannot make booth payments until they have been invited to participate. You will receive an email with further instructions. Food vendors must accept the invitation to continue the placement process.

Invitations will be sent by Art in Public Places on February 3, 2025, at 5 PM. The deadline to accept invitations is February 5, 2025, by 9 PM 

Set-Up for all vendors:

Set-up will begin Friday (4/11) at noon and Saturday (4/12) at 8 AM. Once Food Court Vendors are set up, their tents, trucks, or trailers will remain in place until load out which is dependent on your participation day(s).

Vendors must remain open during all show hours and plan their inventory accordingly. More specific details concerning set-up and unloading will be provided upon acceptance.  

Load-Out for all vendors:

The festival will end on Saturday, April 11, 202,5 at 8 PM.

Vendors must start packing up at 8 PM, no sooner. Vendors remaining on location after 11 PM will be subject to a fine.

The application fee is due upon submission of the application and is non-refundable. The vendor fees are not due until February 5, 2025, to be paid upon invitation and acceptance into the Festival. 

Loop Festival 2025 Vendor Policies & Acknowledgements

PLEASE CAREFULLY READ THE VENDOR POLICIES. BY SUBMITTING THIS APPLICATION YOU AGREE TO ABIDE BY THE REGULATIONS ESTABLISHED BY THE 2025 LOOP FESTIVAL STEERING COMMITTEE.

1.       The Loop Team reserves the sole right to select any and all participants. In addition to the criteria listed in item #2 below, applicants will be approved based on product duplication, utility requirements, and spirit of cooperation.         

2.       Applications will be processed in the order of date received and must include app fees and other information that may be required for the application to be considered. An incomplete application will be removed from consideration.      

3.       It is the sole responsibility of the food vendors to meet all Houston County Health Department, City of Dothan, and Dothan Fire Department regulations.

4.       The vendor is responsible for covering all electrical cords in pedestrian pathways with a Cable Ramp Protective Cover.

5.       The Loop team reserves the right to deny participation and ask vendors to leave if do not adhere to the standards and policies of the Festival.

6.       Each vendor will be assigned a space based on their needs as stated in their application. Sales are limited to assigned spaces. 

7.       Vendors may set up based on the time determined in the application.

8.     All electrical and utility needs will be assessed in February 2025. If you are requesting an electrical connection, an accurate list of all equipment to be used, including wattage and amp requirements, must be included with this application. If electrical needs are not stated electrical service will not be provided.                                  

9.       All vendors must serve from a self-contained unit or trailer.

10.    Submission of an application does not guarantee acceptance.

11.    No refunds will be given due to any interruption in the event because of weather or any cause beyond the control of Art in Public Places. No refunds are available due to your inability to attend.

I have read the event information and understand the policies of the event. I assume all risks associated with my voluntary participation in this event. Knowing these facts, and in consideration of your accepting my application, the Vendor agrees comply with the policies of Art in Public Places, its employees, directors, officers, contractors, or agents, harmless from and indemnify them against any and all costs, expenses, damages, claims, demands, and actions of any kind or nature whatsoever, including but not limited to attorney’s fees, arising directly or indirectly out of or in connection with the Vendor’s negligent, careless, or reckless operations or performance.