We’re excited to partner with you to offer a diverse and vibrant dining experience for our attendees. To ensure a successful event for everyone, please carefully review and agree to the following terms and conditions:
Vendor Fees and Payments
The vendor fee for participating in the 2025 ETHA Festival is $200, payable to East Tennessee Homestead Alliance upon approval.
Fees are non-refundable and must be paid in full to secure your vendor spot.
Additional charges for utilities, such as electricity or ice, will be outlined separately and are optional.
Space Allocation
Each vendor will be allocated a space measuring 10x20 feet. If additional space is required, please indicate this on your application.
Vendors must operate within their assigned space and ensure their setup does not block pathways or encroach on neighboring spaces.
Operations
Vendors are responsible for providing all necessary equipment, including but not limited to cooking equipment, signage, and serving supplies.
All food vendors must comply with Townsend Health Department regulations and possess a valid health permit.
Vendors are expected to operate for the entire duration of the festival:
September 12, 2025: 8:00 AM - 7:00 PM
September 13, 2025: 8:00 AM - 5:30 PM
Load-In: Thursday, September 11, 2025, from 9:00 AM - 4:00 PM.
Menu and Pricing
Vendors must offer the menu submitted with their application, including item descriptions and prices, without changes unless approved by the organizers.
Pricing must remain consistent throughout the event, and vendors agree not to engage in price gouging.
Utilities and Waste Management
Vendors are responsible for proper disposal of all waste, including trash, recyclables, and grease, in designated disposal areas.
Vendors requiring electricity must bring their own extension cords and comply with the safety guidelines provided by organizers.
Insurance and Liability
Vendors must carry comprehensive general liability insurance, naming East Tennessee Homestead Alliance and Townsend Visitor Center as additionally insured.
Vendors agree to indemnify and hold harmless East Tennessee Homestead Alliance, Townsend Visitor Center, and their affiliates from any claims, damages, losses, liability, or expenses arising from the vendor’s participation in the festival.
Cancellation Policy
Vendors may cancel their participation up to July 13, 2025, for a 50% refund of the vendor fee.
No refunds will be issued for cancellations made after July 13, 2025.
Compliance and Conduct
Vendors must comply with all federal, state, and local laws, ordinances, and regulations.
Vendors are expected to conduct themselves professionally and provide courteous service to all attendees.
Amendments
The organizers reserve the right to amend these terms and conditions as necessary. Vendors will be notified of any changes promptly.
We appreciate your partnership and look forward to a successful 2025 ETHA Festival!
