44th Virginia Beach Christmas Market - Artist Application

Hello! Thanks for your interest in our 44th Annual Virginia Beach Christmas Market located at the Virginia Beach Convention Center in Virginia Beach, VA. November 28th - 30th, 2025 over Thanksgiving Weekend!   

PART A - ARTIST APPLICATION

To print out: https://www.eventeny.com/files/14383-vendor-application-bxpvp2ts38s71732303553-1200.pdf

All EMG Markets are juried fine arts and crafts events and all items are handcrafted here in the US. NO commercial merchandise is accepted unless approved by EMG Management and a premium is paid. No items made outside the United States can be sold at any of our shows. No representatives or dealers are allowed to participate. The actual artist that handcrafts the work must be the person in the booth presenting and selling their work all 3 days of our event.

Please be sure to scroll all the way down and read over all the information before applying. We have done our best to answer all your questions before you submit your application! Be sure to read the areas in red so that you can be reminded about recent changes to our show standards and requirements.

This is an electronic agreement and by selecting the size booth you require, you are validating and approving this agreement electronically.

Deposits and Payments:

A deposit of $100 is required with the submission of your application in the form of a credit card or electronic bank draft. Your deposit will not be charged unless you are selected to participate. Please remember to indicate if you want your entire balance charged at the time of acceptance or on the balance due date of May 31, 2025.  (Please note we will not be processing any applications until after January 7, 2025). Your signature on this application indicates an agreement that you will have your balance paid in full before or on the deadline of May 31, 2025 and that you understand that should you fail to do this, you will be assessed a late fee for every 30 days your payment is late up until 91 days late at which time your application will be withdrawn without any refunds.

Communication: Your Application Status & Event Updates

Once you apply to an EMG event, all communications for this event will come via an email through the Eventeny Messaging System and the subject line will reference the title of the particular show you applied for. These emails will be from EXPRESS@eventeny.com. We highly recommend that you "whitelist" this email address in your address book so that you do not miss important communications like application status, payment reminders, booth assignments, exhibitor guides and last-minute important communiques before Showtime! All messages/communications between us will then stay attached to your application for us to both see at any time through the messaging in-box. So, if you cannot find the last email we sent you about something, you can log into Eventeny and go to your messaging in-box to find it.

Categories:

Listed in the "Related Files" section of this application (scroll down the application just a bit) is EMG's Accepted Criteria & Categories. Please be sure to review them and determine what best describes your body of work. In most cases it describes the raw materials of which the work is comprised. If you are uncertain, make your best guess, and you will be contacted if the jury feels you would best fit in another category (and we can manually change this on your application). Artists may apply in up to 2 categories. If you sell jewelry, you may apply only in the jewelry category. If you create and sell jewelry as a portion of your body of work, you can apply in both the jewelry category as well as one other category. However, the amount of jewelry must be less than 10% of your total items for sale. All work displayed in your booth must be created by you, the artist and must be for sale or marked as a display item, and all items for sale must be representative of the work you have shown in the photos you attach to this application. 

Booth Assignments:   

Booth Assignments should be complete by September 25, 2025. Applicants that submitted their application by May 31, 2025 and have paid their full balance will be given priority when we assign booth locations. If you have a booth location request, please use the “Special Requests” area at the very bottom of the application for that information. We prefer that you give us several booth numbers in your request in priority order. Feel free to access the show map from 2024 to give us your first, second and third choice by using this link: https://www.eventeny.com/events/map/?id=8886&mid=9215

If you need to be close to a shared storage area they are located on the west side of the hall behind booths #251-269 and at the back of the hall behind booths #706-726. Additionally, if you would like to set up a small storage area in the back of your booth, please see this diagram for a suggestion: https://www.eventeny.com/files/11776-vendor-application-drt5dx1gpb8b1732301136-1200.pdf

Be READY for the Event!   

Artists/Exhibitors are required to participate the entire event weekend:

Show Hours:

Friday & Saturday: 10am - 6pm

Sunday: 10am - 5pm

Load-in & Set up times are:

Wednesday: 12pm - 9:00pm

(the venue is CLOSED Thanksgiving Day)

Friday: 6am - 9:30am

Artist Arrival/Re-stock Times: Sat. Nov. 29th & Sun. Nov. 30th

Artist Entry is at 9am for re-stocking on both of these days

Opening of the Show:

Accepted Artists/Exhibitors must be set up & ready for business by 9:45 am each day. All aisles must be clear with all boxes put away under tables or in provided storage by 9:45 am as occasionally the Fire Marshal will visit shortly before Showtime and not allow the event to open unless aisles are clear.

Re-stocking:

Artists have from 9am to 10am on Saturday & Sunday mornings to re-stock their booth before the show begins. Shared Storage areas are provided and are accessible for restock during all show hours.

Discount Hotel Rooms & Ordering Electricity:

A link to a discounted hotel room block will be provided for participating artists to make reservations for this event. Electricity can be ordered directly from the Virginia Beach Convention Center. Information and web links on both these items will be provided by May 31, 2025.

Other Expenses:

Each booth comes with an 8-foot-high back drape and two 3 foot side drape sections outlining the booth and separating each artist. All display apparatus are the artist’s responsibility. Tables, Chairs and Side Drape can be rented by adding it to your application below.

Acceptable Display Structures:

Tent frames are not permitted, as we strive to maintain a professional cohesive look at the show. We have several alternatives to assist you if you need to hang display pieces or lighting from a pole structure and welcome a discussion with you about this. Please contact us after acceptance to discuss your booth set up if you have concerns or feel you need to have a tent structure. Any banners hung from a booth must be pre-approved by event management. Banners, displays, lights or other items taller than 8 feet (the height of the back drape) will NOT be allowed to be displayed. Additionally, no lights or signs are to be hung outside the dimensions of your 10x10, 10x15, 10x20, 10x30 or Endcap space. This includes signs that protrude off the side of a booth like a street sign. Your display area is the size of the booth that you have requested in this application, and no items will be allowed outside of those parameters. A 10-foot aisle space must be allowed at all times due to fire code. Please remember this when setting up.

Agreement:

By signing this application, you agree to the parameters listed above and have your booth balance paid in full by May 31, 2025.

To print out: https://www.eventeny.com/files/14383-vendor-application-bxpvp2ts38s71732303553-1200.pdf

TERMS & CONDITIONS
Events Management Group - Exhibitor Application 
Terms of Agreement
 
SHOW MANAGEMENT RESPONSIBILITIES: Events Management Group, Inc. (EMG) will present the shows indicated on this Application/Contract at the locations and on the dates indicated. The locations, dates and floor plans are subject to changes. There may be additions or deletions from this listing and any such changes shall not affect the remainder of this contract. EMG will
provide general lighting, properly-sized pipe and draped booth, exhibit sign bearing the name of the Exhibitor, Exhibitor badges, heat and security service. All other services, i.e. electricity, must be ordered in advance by the Exhibitor on the Application/Contract. 
ACCEPTANCE, FEES, PAYMENT PROCESS & DEADLINES: Once Exhibitor has been approved and accepted, the Application/Contract constitutes a legally binding agreement with EMG for the checked events only. 
EXHIBITOR RESPONSIBILITIES:  Exhibitor shall apply for each event with accurate information about themselves, statements about their body of artistic work, and shall attach photos of work that they have created. Exhibitors who submit photographs with their application that are found to be work of another artist or taken from another source that does not belong to the applicant will be considered fraudulent, their application will be rejected, and the Exhibitor will no longer be allowed to apply for participation at any of EMG's events. Exhibitor shall be liable for delivery, handling, erection and removal of his own display and materials. It is the responsibility of the Exhibitor to check tables and table legs before setting up his display. The registered Exhibitor must be present during all hours of the Event and will be expected to exhibit/display and discuss his business as represented and described in the Application/Contract.  Only products created by the participating exhibitor and represented in the photographs that were submitted in the applicaiton can be sold at event.  Exhibitor's booth display must also be as represented in the booth photo that was submitted with the application.   Booth Displays Exhibitis are to be in keeping with the overall family-oriented theme of the show. Spaces are not transferable and cannot be partially or totally subleased.  If Exhibitor requires electricity for their booth, it shall be obtained by The Dulles Expo Center. No other alternative power sources are allowed except a power bank that can fit in a pocket.  Exhibitor is to issue Helper name badges to those actively working in their booth. All sales, publicity and promotion activities conducted by the Exhibitor must be confined to his space. Aisle space belongs to Show Management, therefore, no chairs are allowed in aisles. Carnival tactics and the use of a public address system is forbidden. Animals are not permitted in the facility. Exhibitors' booth exhibit must remain intact until the scheduled conclusion of the show. No signs, tags or stickers such as "SALE", "DISCOUNTS", "1/2 OFF", shall be permitted.
LAWS & FACILITY POLICIES: All pertinent fire codes, laws, ordinances and regulations pertaining to health, fire prevention and public safety shall be strictly obeyed and enforced. No alcoholic beverages of any type are allowed in Event or on Facility grounds. Lighted candles, open flame, flame wicks, incense, straw, hay bales, live Christmas trees and/or live greenery are prohibited. No exhibit display shall have a roof system or tent canopy that would impede the fire sprinkler system in any way. All tents frames must have flame retardant certificate. No spraying or use of chemicals such as lacquer, paint, stain, etc. permitted inside the Facility. Smoking and helium balloons are prohibited. Large Batteries to power lights are prohibited. Only power banks that can fit in a pocket are an acceptable independent power source
INSURANCE AND LIABILITY: Exhibitors who desire insurance on their exhibits must purchase their own at their expense. Nether EMG, other Exhibitors nor the Event Facility will assume responsibility for Exhibitors or their employees personal injury or property lost by theft, robbery, accident, fire or damage. Exhibitor agrees not to be a party to any action, suit or claim against Show Management or Event Facility. Exhibitor will not allow any part of its exhibit to damage or otherwise interfere with other exhibits, space or general premises and outside grounds and will indemnify and hold harmless EMG, other Exhibitors or the Facility in the event such damage may occur, whether through the act or omission of Exhibitor, its employees, agents, guests or from any other source. Also, in case the space shall not be available for the Event due to war, terrorism, catastrophic weather, government action or order, act of God, fire, strikes, labor disputes or any cause beyond the control of EMG, Exhibitor waives any claim for damages or compensation except for the pro-rata return of the space rental paid for that period of time which was not available for use, less expenses incurred by EMG in connection with the Event. Should EMG, in its sole discretion, consider it inadvisable to hold the Event at the time and place herein provided, EMG may at its option, terminate this agreement, return the sums paid by Exhibitor and there shall be no further liability on the part of either party to the other. Upon written notice to the Exhibitor, EMG shall also have the right to change the date and place the Event is to be held. The Promoters or the Promoter's estates will not be liable for any refunds or damages due to death or incapacitation due to accident or illness in advance or during any Event dates, resulting in the Event to be canceled. Any legal action necessary for the enforcement of this Contract will be conducted in the City of Virginia Beach Court System.
SECURITY: Show Management will provide 24 hour security service during Event. Show Management will not be responsible for, nor be liable for losses or damages of any kind. No one will be permitted in the building after closing hours. Exhibitors must not enter or inspect merchandise in an unattended booth. Exhibitors are not to photograph other Exhibitor's merchandise. 
AMENDMENT AND TERMINATION OF CONTRACT: EMG shall have full power to interpret and/or amend these Rules & Regulations which in its discretion shall be in the best interests of the Event. This agreement may be terminated by EMG at any time on the breach of any of the conditions by the Exhibitor, and thereupon all his rights hereunder shall cease and terminate, and any payments made by him in account prior to said termination shall be retained by EMG as liquidated damages for such breach, and EMG may remove exhibit and all items associated with it from Event and Facility and resell said space. 
CANCELLATION POLICY: Exhibitor must notify Show Management immediately of cancellation, both verbally and in writing. All deposits are non-refundable. No refunds will be granted within 90 days of the show. Deposits and payments are not transferable to another Event. Exhibitor must be registered two hours prior to show opening. If not, the assigned space will be filled by other applicants on stand-by notice, and no refund will be given. Cancellations on set up days due to vehicle breakdowns or other delays should be reported to EMG immediately (757) 417-7771.
 
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