2025 Fizz and Beats™️ Zero Proof Fest Vendor Application

VENDOR APPLICATION INFORMATION  

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General Information

For this 3rd year, we have VENDOR SPACES AVAILABLE. Vendors are encouraged to engage with attendees throughout the entire 5-hour festival. This event will be ticketed, and we have the capacity to host over 1,000 attendees. We will have music and vendors both inside and outside! Outside of severe weather the event will move forward. A portion of the vendor fee goes to support the Greater Piedmont Adult & Teen Challenge. We were able to donate $2,000 in 2024, and we hope to exceed that goal in 2025.

What are we looking for?
We are looking for vendors that can cater to an audience (18+ although there will be families and youth there) and deliver a sense of community, wellness, or creative expression through homemade crafts, and artisan items and foods.
We are highly interested in vendors that could bring interactive adult creative experiences-such as live art or Mini DIY projects for attendees AND handmade craft vendors. We are not accepting food truck applications through this application. There is a separate application for food trucks. Please reach out for this application.

Due to our partnership with a non-profit focusing in substance use addiction and recovery, we cannot accept vendors with products including cannabis, hemp, or THC. We cannot accept any tobacco or alcohol related products as well as a portion of the proceeds of the event will help to scholarship guys into recovery programming. For special requests, please reach out to terri@favoredevents.net. 

What about the space and vendor fee? 
INDOOR Vendor spaces will be assigned and will be the size of an 8' table and 2 chairs (approximately 8'x5'). Vendors must bring their own tables and chairs. For additional requests or questions, please connect with terri@favoredevents.net. There is one fee below for Indoor spaces-there are limited spaces indoors (approximately 23). No canopy/tents are allowed inside. There is limited access to electricity inside. OUTDOOR Vendor spaces will be assigned and will be 10'x10' and will allow for a canopy tent. There is no electrical access outside and vendors should bring their own generators if necessary. Vendors will be placed both inside the main building and outside in the parking lot with food trucks. Sponsors and mocktails will be located on the patio of the botanical garden. Organizers will place vendors in advance, and changes at the event will not be allowable. No items can be permanently attached, taped, or pinned to the building or staked into the grounds. No helium balloons or open flames are allowed. The entry fee is $55.00 per inside vendor and $70 per outside fee along with associated fees. Limited access to electricity is available INSIDE and is on a First come, first serve basis. Vendors must bring their own drop cords and tape them down. A portion of the proceeds of this event will go to benefit Greater Piedmont Adult and Teen Challenge! https://www.gpteenchallenge.com

Thank you for being willing to be a part of this great event to bring the community together and to make an impact in the lives of those affected by substance use.

What about the application process?

Vendors must complete the full application to be reviewed by committee. Pictures of products should be uploaded into the application to help with review. 

Vendor Application Acceptance

1. Spaces are filled based on the earliest completion of the applications approved by committee. Applications with incomplete information will not be reviewed.
2. Credit cards are required for the application, but will not be charged unless accepted. Once accepted, you will receive an email of acceptance, and your credit card will be charged the vendor fee plus minor process fees. Non accepted applications will not be charged.
3. Applicants will receive confirmation of acceptance or denial for participation at this event by email no later than 7 days after submission.
4. No refunds to approved vendors.
5. Final information and instructions will be emailed to vendors no later than September 12, 2025.
6. Exclusivity is not promised to any vendor.
7. Approved applicants cannot change their booth contents/services or sublet or share their booth with an unapproved vendor.
8. Vendors cannot share their booth with another unapproved or nonpaying vendor.
9. Vendors are responsible for sales tax, payment methods, supplies needed, insurance and any required licensing. There will be no ATMs on the premise.
10. Vendors should not sell copyrighted or licensed items without proper documentation required to sell.

Please Note: Completing this form does not guarantee you a space at Fizz and Beats™️ Zero Proof Fest. Acceptance will be based on meeting criteria and based on need in categories and all applications will be reviewed by committee. 

VENDOR GUIDELINES AND TERMS

1. All vendors participate in this craft market at their own risk and release Favored Conferences and Events, LLC, their team, non-profit partners, volunteers and the venue of all liability that may arise from and during the event set up, duration and tear down.
2. All transactions between the Vendor and customer are the responsibility of the Vendor. Vendors must have their own change funds. ATMs will not be present on the property.
3. All vendor spaces are required to be staffed by at least 1 individual who is 18 years old or older at all times.
4. All spaces must be staffed by vendor staff (volunteers, employees, etc) at all times. Failure to do so could result in theft or damage to the space. Favored Conferences & Events, their team, the non-profit volunteers, and the venue are not liable or responsible for any theft, damage, etc to a space.
5. Only 1 permanent jewelry vendor at this event.
6. Special requests for location will be considered but not promised.
7. Vendor is responsible for set-up and break-down according to procedures set forth by the event. Upon breakdown, the space must be left in the condition it was originally found in. No trash or left over items should be there.
8. No refunds or credits will be given.  
9. This is a rain or shine event. *Cancellation for severe weather only.
10. Vendors are responsible for the removal of surplus products, booth parts, trash, etc.
11. Merchandise and marketing must remain in the space at/around the table. All materials, storage and operations must occur within the space.
12. The person/organization who applied for the space & created the items on display must staff their own booth and have coverage during breaks. Vendors cannot share spaces with an unapproved vendor. This will be terms for removal.
13. Layouts will be provided prior to the event, so that you are aware of your approximate location prior to event day.
14. No helium balloons are allowable, no open flames, and no staking into the ground by tents, signs, products.
15. Vendors may use volunteers to assist with Load-in, but Volunteers are not responsible for any damage or loss to the products, supplies, set up materials for any vendor. Vendors can choose NOT to use support of non-profit volunteers if they are supplied.
16. Restrooms are located inside the building at the venue.
17.  Vendors should not pack up until the conclusion of the market at 5:00 pm. Vendors leaving early could jeopardize participation in future events.
18. Failure to show to vend without proper notification of 1 week may result in not being allowed to show at future events (special circumstances can be considered).
19. Tobacco and alcohol are prohibited. 
20. Vendors are encouraged to engage with attendees and be proactive while in their booths.
21. Load-in must be quick and cars must be moved to designated public lots. 
22. Vendors who engage in disruptive, lude, or dangerous behaviors will be asked to leave.

Urgent Communication

Sometimes extreme and dangerous weather may cause a delay in starting the event. If that happens, we will communicate immediately with you via email and text. To ensure you receive our communication, please make sure your cell number and email are correct in the application. Monitor them often the day of the event. If emerging, dangerous weather occurs during the event that causes it to close early, you will receive notification as soon as possible. Please look for messages from terri@favoredevents.net, info@favoredevents.net or 786.627.2848. We will communicate via Eventeny, email and our Fizz & Beats Zero Proof Facebook Page and by text in an emergency.

Social Media

Vendors will be provided a social media post and link to the event to share on their social media pages. The event social media post should be posted no less than 2 times within the months proceeding September 1 to help encourage ticket sales at the event. Posts should tag @favoredconferencesandevents #fizzandbeatszeroproof.

Vendors are prohibited from modifying the event logo/socials in anyway without written approval from organizers. Feel free to share posts or create posts and share logos and materials already created.

Organizers will work diligently to advertise and market the event in multiple avenues including but not limited to social media, flyers, community calendars, tv, radio, newspaper/magazine, email marketing etc. We cannot promise numbers, but we feel confident with our growing partners that we will well exceed the numbers from the last two years.

PROHIBITED ITEMS

Commercial and resale items; items that can shoot a projectile; weapons, illegal items or services, beverages of any kind (outside of approved food truck and zero proof vendors). Vendors may not provide food or drink to customers that can be consumed on site, excluding candy. Handcrafted food vendors are permitted to provide samples of your product. The food sample should include no more than a half-ounce of product and one chip, cookie, pretzel, etc. that fits in the 1-ounce cup. No helium is allowed inside the building, no open flames.

ALLOWABLE ITEMS AND SERVICES
Acceptable products & services for Vendors include, but are not limited to: Artwork, Handmade Crafts, Jewelry, Clothing, Kitchen and Home Decor, Toys, Pet Products, Interactive Art experiences, Professional Services, Informational/Educational Booths

Vendor Spaces

• Indoor Spaces will be assigned by organizers and will fit (1) 6'-8' table and 2 chairs. *Approximately 8'x5' space. 
• Outdoor spaces will be located in the parking lot with food trucks and will be 10'x10' allowing for a canopy tent that must be weighted down by the vendor.
  
• Inside the main building or outside on the patio, tents/canopies are NOT permitted.
• Merchandise and marketing must remain in the space at/around the table. Organizers, volunteers, partners, and venue are not responsible for damaged or missing items.
• All materials, storage and operations must occur within the booth space.
  
• Vendors should supply their own table and chairs.
• Electricity is available on a limited first-come, first-serve basis INSIDE ONLY. Outdoors vendors are responsible for bringing their own generators. Vendors who are approved for electrical access must provide their own heavy duty, three-pronged, extension cord, and they must tape it to the floor.  
• Vendors must staff their booths at all times during event hours. There is no limit to how many helpers can come to assist vendors. Please just let organizers know the number that will be in attendance.
• The person/organization who applied for the space & created the items on display must staff their own booth and have coverage during breaks.
  
• Pets are not allowed at this event; however, registered ESA/Service dogs wearing certified vests are welcome.
  
• Layouts will be provided prior to the event, so that you are aware of your location prior to event day.
• Vendors are responsible for the removal of surplus products, booth parts, trash, etc.
• No helium balloons are allowable, no open flames, and no taping, pinning, nailing or permanently posting on walls or floors. All signage must be freestanding.
• Please do not block other vendors with your materials and displays.
  
• Volunteers will be onsite to support the quick unloading of vendors vehicles. Volunteers and staff will not be held liable for any damages or injuries that occur while unloading or loading vendor vehicles. Volunteers to support vendors are a benefit for supporting the event, and they will assist to the best of their ability that does not put them in harm's way.

NC Sales Tax
Per N.C. Gen. Stat. §105-164.4(c) all Vendors selling merchandise MUST have a NC Sales Tax ID# to participate in this event and are asked to display the NC Sales Tax ID# in their vendor area. All vendors will be responsible for their own collection and reporting of sales tax to the NC Department of Revenue Sales and Use Tax Division. Vendors who are purely informational, educational, or not selling merchandise can notate this in their application as this will not apply.

Parking

Load-in can happen from the main Garden Lot, but cars must be moved prior to the event start time by 11:00 am. Vendors must park in the adjacent lot or in public parking. Please do not set up booth, but rather quickly unload and move your vehicle.

Vendors are allowed to park close to the Garden main building for load in and set-up, but must move their vehicle to the designated lot by 11:00 am.

Set-up
The event is from 12:00-5:00pm.
Load in will be from 9:30-11:00 am. When you arrive, please check-in with the volunteer, who will direct you to park and unload at the main entrance. Someone will help direct you to your vendor spot. Teen Challenge participants may be available to help with load in and set up. Cars must be moved prior to set up.  
Vendors must be set up by 11:30 am. 
Teardown can begin at 5:00 pm.

Problems/Issues

If there are any problems/issues, please bring them to the attention of the Event Coordinator Terri Moy (cell phone 786.627.2848) or any other Favored Events staff member who will be onsite during the entire Fizz and Beats™️ Zero Proof Fest. Staff will attempt to resolve any concerns in a professional manner.

ADDTIONAL TERMS AND WAIVER OF LIABILITY

Fizz and Beats™️ participants, employees, sponsors, vendors and partners are expected to positively represent the fest and abide by all rules set forth by festival organizers (Favored Conferences and Events). At no time should vendors engage in illegal activities or inappropriate behavior.  Vendors are not allowed to sell/provide/or have in their possession any alcoholic beverages or tobacco products as this is an alcohol-free event and a tobacco free venue. Organizers, partners, sponsors, and venue are not held liable for any items sold that violate copyright, trademark or infringement laws.

The organizers, partners, sponsors, venue and other related festival providers will not be held responsible for any injury, illness, loss or damage that may occur to the vendor, its employees/volunteers, or property prior to, during or subsequent to the period covered by the vending contract. The vendor agreeing to the contract below expressly releases all of the aforementioned parties from any and all claims from such loss, damage or injury. Teen Challenge volunteers will be available to support load in and tear down. Should you choose to allow them to assist, this will be at your own risk. Volunteers and organizers are not responsible for any loss, injury, or damage that occurs during the volunteer support of set up, event or tear down.

The applicant shall indemnify and hold Favored Conferences and Events, the Town of Kernersville, organizers and partners harmless from and against any and all claims for personal injuries, death, damages, costs, and/or any part of the area thereof by the applicants, or his employees, volunteers, partners or associates. Fizz and Beats™️ organizers are grateful for the support of our sponsors. All vendors are expected to work with our sponsors and follow contract specifications when applicable. Organizers have the right to amend and expand policies and procedures as necessary for the safety and smooth execution of the event and to stay in compliance with any laws or venue polcies. This event will be photographed and/or videotaped. By participation in this event, you hereby consent to the use of your likeness or image in those photographs or video for future promotional consideration by Favored Conferences and Events. 

INSURANCE
ALL Vendors should obtain Liability Insurance for the day of the festival. 
As we continue to increase the accessibility, safety, and security of attendees, vendors, and staff, we will only require the submission of Certificate of Liability Insurance from Food Trucks and Beverage Vendors; however, we ask that each vendor has a Certificate of Insurance. Your coverage must be in the amount of $1,000,000 (minimum) or more. 
Favored Conferences and Events, LLC must be named as additional insured on the policy of the proof of insurance (Certificate of Liability Insurance). 

REFUND POLICY
Once approved as a vendor, the Applicant understands that fees are NON-REFUNDABLE and NON-TRANSFERABLE.  If the circumstances cause the festival to be delayed or postponed, fees will transfer to the new date for the event. IF WE ARE NOT ABLE TO HAVE THE EVENT DUE TO PANDEMIC OR OTHER ACTS OF GOD, FEES WILL NOT BE REFUNDED.