2025 DCFR Food Vendor Application

Name: Deschutes County Fair & Rodeo - 2025
Start: 2025-07-30T11:00:00-07:00
End: 2025-08-03T20:00:00-07:00
Location: 3800 SW Airport Wy

Deadline: Mar 03, 2025 5:00 pm (GMT-08:00) Pacific Time (US & Canada)

Deschutes County Fair & Rodeo - 2025

Date: Jul 30, 2025 11:00 am - Aug 03, 2025 8:00 pm (PST)

Redmond, Oregon

$ 575.00

About the application

The initial deadline for Food Vendors is March 3, 2025. Please fill out this application completely, missing sections will require us to decline the application. If you have any questions, contact Brandi Ebner, DCFR Vendor Coordinator at brandi.ebner@deschutes.org or 541-585-7208. We jury food vendor applications carefully with our vendor team. Our focus will be on booths that have a professional appearance (trailers are idea), provide a diversity of food options for our fair-goers, and have experience in a fast-paced environment with events that have large attendance numbers. Due to this, we rarely approved food trucks as they do not have the capacity to handle our volume. The DCFR had nearly 175,000 attendees in 5 days, this requires food booths to have an efficient menu and kitchen area.

This application is neither an offer, nor guarantee of space. If you are applying for more than one stand/location, you must submit a separate application for each. All questions on this application must be answered completely. Be sure the information you give is accurate, as it will be the sole representation of your business for the selection process. Concession trailers are preferred and will receive preference. All food vendors must have a physically and visually enclosed kitchen and prep area and meet all Deschutes County Health Department regulations for food preparation. Fair Management will determine the location of your booth. Locations are subjected to change from year to year.

FEE: The fee is not due at this time. If approved, you will owe a $575.00 deposit which $450 of which will be applied to the 27% of gross sales that you will owe prior to leaving the fair. The remaining $125 is a fee for electrical hookup.

About the event

The Deschutes County Fair & Rodeo is entering our 105th year and is the largest County Fair in Oregon and the largest annual event east of the Cascades. The Fair dates are July 30-August 3, 2025.

Deschutes County Fair & Expo Center

Contact Organizer

Deschutes County Fair & Expo Center

Contact Organizer

Terms & Conditions

Refunds can be requested prior to June 27, 2025 (no refunds are permitted after this date). Refunds will be issued by check for the booths fees minus processing fee.

Prices

Food Booth fee

$575.00

We will retain $125 of this as an electrical fee. The remaining $450 will be applied to the 27% of gross sales fee that you will owe Sunday night of the fair.

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Name, email, and phone number of person checking in at fair (if different than above contact)
Describe your food products and indicate your 3 top selling products:
Menu - upload a picture of your menu WITH prices that will be the set prices for the DCFR.
My stand is a:
Do you have a removable hitch? (if not, inlcude this in the size question below)
What are dimensions of your trailer/stand (please indicate width x depth x height) and what are the overall dimentions (width and depth) that you will need?
Booth diagram - this is a sketch of your booth layout (DO NOT give us photo of the outside of your booth)
Will you need electricity?
How many 120 volt single phase 20 amp plugs will you need?
How many 120 volt single phase 30 amp plugs will you need?
How many 240 volt single phase 50 amp plugs will you need?
How many 240 volt single phase 100 amp plugs will you need?
Does your stand produce grease? If so, approx. how many gallons per day?
How many gallons of gray water does your stand produce per day on average?
What do you accept for customer payment:
How long have you been in business with this specific food stand?
Who is your General Liability & Worker's Compensation carier?
I understand that my booth must be fully open at all hours of the fair and that closing early on any day (especially Sunday) will result in not being allowed to return to the DCFR:
Do you need full hook-up RV camping?

Picture requirements

Minimum pictures required: 1
Please include multiple photos of your booth from various angles.

2025 DCFR Food Vendor Application

Deschutes County Fair & Rodeo - 2025

Start Application