Terms and Conditions for Food Vendors at the Celebrate Lunar Festival
1. EligibilityTo be eligible to be a food vendor at the Celebrate Lunar Festival, you must:
- Have a valid food service license from the Florida Department of Health
- Have a clean food safety inspection rating
- Be able to provide proof of liability insurance
- Sell food items that are consistent with the festival's theme and values
- You MUST stay the WHOLE duration of the event even if you sell out early, please be prepared (numbers will be given to you a week prior), if you leave early, we will charge a $150 fee.
2. Application ProcessTo apply to be a food vendor at the Celebrate Lunar Festival, you must submit the following:
- A completed vendor application form
- A copy of your food service license
- A copy of your food safety inspection report
- A copy of your liability insurance certificate
3. Selection ProcessThe Celebrate Lunar Festival Committee will review all vendor applications and select vendors based on the following criteria:
- The quality and originality of the food items being offered
- The vendor's experience and expertise
- The vendor's commitment to food safety and sanitation
- The vendor's ability to meet the festival's needs and requirements
4. Vendor FeesVendors will be required to pay a non-refundable vendor fee to participate in the festival. The vendor fee will cover the cost of space rental, marketing, and other festival expenses.
5. Booth RequirementsVendors are responsible for providing their own booth tent, equipment, including tables, chairs, extension cords, and serving utensils.
- Vendors must also comply with all applicable food safety and sanitation regulations.
- Food Vendors must protect the turf/grass by putting a tarp or plywood platform under their cookers, grills, high traffic areas, etc.
- A $100 cash refundable deposit will be required at set-up to insure protection of the grounds (this will be given back if cleared upon your check out at the END of the event, this is will be collected upon check in with vendor manager)
- If a vendor's tent or employee(s) is directly responsible for destruction of site property or another vendors' property the vendor at fault is responsible for full cost of replacing items.
6. Food Preparation and ServiceAll food must be prepared and served in a safe and sanitary manner. Vendors must comply with all applicable food safety and sanitation regulations.
- Only the items listed by Vendor on their application and approved by Made with Max Events may be sold at the Festival. If found selling outside of what was approved, there will be a 10% fee of sales at end of night upon check out. Why? Because this affects all other vendors when you have already promised to NOT sell outside the approved menu. Thank you for understanding. Please note, vendors are not allowed to sell alcohol on site.
- HIGHLY RECOMMEND - passing out samples outside the booth for more traffic/sales
7. Waste DisposalVendors are responsible for disposing of all of their waste in a proper and sanitary manner. Vendors must follow all festival guidelines for waste disposal.
8. ConductVendors and their staff are expected to conduct themselves in a professional and courteous manner at all times. Vendors are also expected to comply with all festival rules and regulations.
9. VEHICLE & PARKING
Vendors may bring one vehicle onto the Festival grounds to assist in load-in and load-out at specified pre and post festival hours.
Made with Max will provide one parking permit per vendor that is valid for parking in the Vendors and Staff parking lot (will let you know where a week before)
Made with Max reserves the right to restrict any and all vehicular traffic on the grounds for any reason.
Additional paid parking is available in surrounding parking structures.
10. Load-in/Load-out
Load-in/set up is scheduled for Saturday Jan 18th. Load-out is scheduled for Saturday, January 18th after the event ends and patrons are off property. Additional details such as specific load in time, map, etc will be emailed in first week of January to approved Vendors.
11. COMPLIANCE
Vendor will be responsible for complying with all Fire Department and Orange County Business and Health Department requirements. All licenses or permits applicable to their product must be displayed prominently. There will be a fire marshall coming for inspection the morning of the event for inspection. 12. Cancellation PolicyThe Celebrate Lunar Festival Committee reserves the right to cancel a vendor's participation in the festival at any time for any reason. If a vendor's participation is cancelled, the vendor will be refunded 100% of their vendor fee.
13. AgreementBy submitting a vendor application, vendors agree to abide by all of the terms and conditions of the Celebrate Lunar Festival.
Additional Terms and Conditions
- Vendors are not permitted to sell alcohol on event day
- Vendors are not permitted to sell any products that are deemed to be offensive or inappropriate.- Vendors are required to have at least two staff members working at their booth at all times.- Vendors are required to stay open for the duration of the festival.- Vendors are required to clean up their booth and surrounding area at the end of the festival - Violations of any of the terms and conditions may result in the vendor's participation in the festival being cancelled.
