Thank you for your interest in being a part of our Noche De Velas!
This event will take place at Lawrenceville Arts Center in Lawrenceville, GA.
Food TRUCKS, please note that to be considered the following must be provided:
Base of Operations Permit (county of origin)
Mobile Food Unit Permit OR One Time Vendor Permit (county of origin for both)
Inspection Reports for both
Base of Operation and Mobile Food Unit (county of origin)
Waste Disposal Plan (county of origin)
Gwinnett County Environmental Health Services – Food Service Permit required
You may use this link to apply for GNR health services:
https://www.gnrhealth.com/wp-content/uploads/2017/09/Food-Service-Application-Packet-fillable-4.16.pdf
Rules & Regulations
Set Up/Breakdown
1. All vendors must sign in at the check-in table at the Lawrenceville Arts Center prior to setting up. A member of our team will direct you to your space as needed.
2. Set up will start two hours before the event, and up to half hour before the event starts. Late arrivals will not be allowed to set up and you will forfeit your application fees.
3. You must be ready to open your table 10 minutes prior to the event opening.
4. Vendors must unload their vehicles completely and move/park their vehicle before setting up their space.
5. All vendors are expected to remain during specified times barring medical emergencies. If you cannot be open during the required times, please do not submit an application.
6. A soft breakdown can start 15 minutes before the end of day. Please come prepared to stay open until end of day. For obvious safety reasons, vendors cannot bring their vehicles into the loading area until all patrons have cleared the area.
7. Vendors cannot move their vehicles into the loading area for loading until their table area is completely packed and sitting on the side for quick loading 15 minutes after the end of day.
8. All exhibitors/vendors are responsible for disposing of their own waste. Each exhibitor shall clear their space of all trash at breakdown.
Parking
- No vehicles may park in the loading area. All vendors MUST park in either the parking deck, the downtown parking lot, or in a designated space. No vehicle or trailer will be allowed in the loading dock.
Food Vendor Rules
1. Vendors who are selling food must provide proof of a Business License, a Health and Safety Permit, and a Certificate of Insurance. Please include photos of these documents in your application.
2. Vendors who are serving food must have ServSafe certification and food must be kept at 41°F or lower, or 135° F or higher.
3. Alcoholic beverages, drugs, and/or drug paraphernalia sales are not permitted. Vendors will not be allowed to serve, or sell alcoholic beverages of any kind on event property. Vendors are not permitted to bring alcohol on the premises.
4. Vendors are expected to keep the area around their table clean and litter free. Walkways must be kept clear for visitors. Tables must be clean at all times. All vendors are responsible for removing their own trash.
5. Informational vendors (businesses) are permitted to distribute literature, giveaways (marketing material), and procure customers for contacts and sales within their table space only.
6. No space will be rented to a political party endorsing a candidate standing for election. No booths displaying political advertising will be permitted.
7. The distribution or sale of any literature outside of your designated area is strictly prohibited. Literature that does not violate any of the rules on the merchandise or displays may be made available within the designated space. No distribution, canvassing, flyers, or vending of any kind may be done by strolling through the campus.
8. Vendors must provide their own display set-up, tables, chairs, etc. Drilling or puncturing ground or asphalt surfaces is strictly prohibited.
9. Your display area will consist of a 4–6-foot table, provided by the vendor. Tents must be no bigger than 10x10 sq ft. All promotional materials must be placed within your assigned area.
10. All tables must be manned at all times during the event. Aurora Theatre is not responsible for damage or loss of property if the table is unmanned.
11. Displays must be professional and aesthetically pleasing. Handwritten signs must be neat and attractive.
12. Vendors and all employees must be properly attired at all times.
13. Vendors must post prices in a legible manner and in a visible place within their table.
14. All business activity must be confined within the designated rented space only. No distribution, canvassing, flyers, or vending of any kind may be done by strolling through the event space.
15. No generators are allowed inside the facilities. If required outside, the generator must be 50 feet away from our facility. If you require electricity, you must select YES in the application when prompted. Your answer may affect your event placement.
16. Reselling or subleasing booth space is not permitted. You may not share a space with another vendor.
17. No raffles in exchange for money may be held, but table prizes given away at random for no money purchase are allowed.
18. No space will be rented to a political or religious organization. No space displaying political advertising will be permitted.
19. Pets are not allowed inside our facilities, however: officially designated “service animals” are permitted.
20. Megaphones and electronic amplification are not permitted. Common courtesy to event attendees, volunteers, and event personnel are expected of all participants.No bikes, scooters, skateboards, or roller blades are permitted. Smoking is not allowed on the premises.
21. All vendors are responsible for filing their taxes with the state. All persons, companies or organizations renting table/space do so as independent contractors and not as employees or agents of Aurora Theatre, and as such assume all responsibility for withholding taxes, Social Security, State taxes, Public Liability and Worker’s Compensation Insurance and also assume responsibility for insurance coverage to, from, and during the event and for accident or injury to himself and/or his equipment.
22. Aurora Theatre does not warrant or guarantee any particular results of the event, nor does it guarantee a particular number of attendees or exhibitors.
23. Aurora Theatre reserves the right to cancel any vendor agreement/partnerships/sponsorship at any time, for any reason with no refund.
Any violation of the rules and regulations stated above will exclude vendors from participating in future shows and may result in the loss of exhibit space without a refund. Your request to exhibit or sell will imply acceptance of these rules and regulations. Vendors who do not abide by our rules may be asked to leave and will not receive a refund.
