Non-Profit Organizations

IMPORTANT INFORMATION
 
EVENT DATE & TIMES:
Wednesday, February 26th, 2025 (6pm to 9:30 pm)
 
BOOTH FEES: (Deadline Feburary 17th, 2025)
Applications will be reviewed and acceptance emailed. Booth fee to be charged upon DDA's acceptance of vendor application. Art or Jazz related businesses or themes recommended.  **The DDA reserves the right to refuse any vendor. **    
 
PARKING:  Parking is available on side streets (Read the signs!) and at the Old School Square Parking Garage with the Delray Beach Park Mobile system.
 
LIABILITY INSURANCE: Non-Profit Organization must provide a certificate of general liability insurance with a minimum of $1,000,000 coverage.  Certificate of Insurance must name the following as additionally insured: 

City of Delray Beach, 100 NW 1st Avenue, Delray Beach, FL 33444
 
GENERAL RULES and REGULATIONS:

1. NO CBD Products / Delta 8 Products of any kind permitted at Downtown Development Authority events.
2. Non-Profit Organization will receive a site map with designated booth location and load in directions one week prior to event.
3. Each Non-Profit Organization must be ready for load in before the 4pm designated move-in time.  Once streets are closed and cleared of cars load in can begin.
4. Non-Profit Organization must provide staffing, TABLECLOTHS, SIGNAGE, PRODUCTS and DISPLAYS.  (Tent, table, chairs & light are included in booth fee)
5. Non-Profit Organizations are responsible for the collection, payment, and reporting of their own sales tax.
6. You, your staff and area must remain neat, clean and kept in an orderly fashion.  All displays must be contained within booth space.  Conduct and displays must be appropriate.
7. Someone from your staff must manage the booth before, during and through breakdown.
8. Non-Profit Organization booth must be set up and ready by 5:30 pm before event begins at 6pm sharp. 

SECURITY:   DDA employs event security; however, Non-Profit Organizations are responsible for all valuables and items in your booth. DDA is not responsible for damaged, lost or stolen items.  
 
NO SHOW POLICY:  Artists who have not notified event via phone (561-243-1077) or email ( DDA@downtowndelraybeach.com) by 7:00 am day of event will be considered a NO SHOW.  Assigned space and booth fee will be forfeited subject to DDA review.
 
If you need assistance or have any questions leading up to the event, please call the DDA office:  Laura Simon or Danielle Morien (561-243-1077).

The Delray Beach Downtown Development Authority (DDA) hosts Art & Jazz on the Avenue, a celebration of the West Atlantic Avenue Neighborhood with local business activation, live music performances in multiple locations, artist and vendor booths, children's area and more. Art & Jazz on the Avenue welcomes guests to stroll the West Atlantic Avenue neighborhood enjoying live entertainment on several stages, performance art, live art mural and art pop-ups, dining in many great restaurants and food vendors!

By completing this application, Non-Profit Organization acknowledges that they have read and understand the information provided and requirements for participation and agree to the terms herein. INDEMNIFICATION AND HOLD HARMELESS AGREEMENTBy completing this application, Non-Profit Organization shall indemnify, defend and save harmless to the extent of its insurance coverage, the Downtown Development Authority (DDA) and its member entities which consist of the City of Delray Beach (CITY); Non-Profit Organization agrees to defend, indemnify and save harmless the Indemnitees, their officers, agents and employees, against any liability arising from or based upon the violation of any federal, state, county or city laws, by-laws, ordinances or regulations, including but not limited Trademark and Copyright Laws by the Contractor, his subcontractors, agents, servants or employees. Non-Profit Organization further agrees to defend, indemnify and save harmless the Indemnitees, their officers, agents, or employees from all such claims, fees, and from any and all suits and actions for every name and description that may be brought against the Indemnitees or their officers, agents or employees on account of any claims, fees, royalties, or costs for any invention or patent, and from any and all suits and actions that may be brought against the Indemnitees, their officers, agents or employees for the infringement of any and all patents or patent rights claimed by any person, firm, or corporation.
The indemnification provided above shall obligate the Non-Profit Organization to defend, at his/her own expense or to provide for such defense, at the Indemnitees' option, any and all claims or liability and all suits and actions of every name and description that may be brought against the Indemnitees, their officers, agents, or employees which may result from the operations and activities under this Contract whether the work be performed by the Non-Profit Organization, his/her subcontractor or by anyone directly or indirectly employed by either. This Indemnification and Hold Harmless Agreement include all costs and fees including attorney's fees and costs at trial and appellate levels.