Industry Section - MomoCon 2025 Exhibit Hall

MomoCon 2025 will take place Thursday May 22nd to Sunday May 25th. Please note this is different than 2024, and a return to 2023 and prior days of week. The MomoCon 2025 Exhibit Hall is situated in Hall B1-B4 at the GWCC. Each 100sq and comes equipped with a 6ft x 2ft table, 2 chairs, a wastebasket, and 2 exhibitor badges. These badges not only grant early access to the Exhibit Hall but also provide full access to the main MomoCon events.  The Industry Booth represents a premium offering compared to our standard vendor booths. Situated at the primary entrance of the Exhibit Hall, these booths promise heightened visibility. Notably:

• Every booth in this section boasts at least one corner location.
• Larger booths are designed as standalone islands.

Eligibility Criteria for Industry Space:

• Applicants must be the principal distributor or manufacturer of the items on sale.
• License holders can display and sell products from third-party entities that utilize their intellectual property.
• Presence in this space mandates marketing that specifically targets and resonates with the fandom audience.

Pricing Structure:

• The rate for Industry booth spaces in the Exhibit Hall is $14 per sq ft (e.g., a 10x10 space would be $1,400), exclusive of Eventeny fees.
• Booths spanning more than 600 sq ft (20x30) qualify for a 10% discount.

Placement Note: Booth positioning will be prioritized in part by the timing of your application. Thus, earlier applicants, especially those with larger booths, will benefit from better placement and enhanced visibility. Booth placement will not be finalized until April 2025.  Utilities and Services Overview:

1. Facility Information: The GWCC operates as a non-union facility but collaborates with specific service partners for certain amenities.
2. General Service Contractor - Shepard:
   1. Shepard is our appointed service contractor.
   2. They offer rigging services and booth equipment rental.
   3. While you have the option to bring and set up your own booth, Shepard can assist if needed.
   4. For inside deliveries without incurring drayage fees, please contact us in advance.
3. Utilities:
   1. Power and water line services are facilitated by Edlen.
   2. CCLD is responsible for providing internet access within the facility.
   3. Food services are provided through Levy. 

 Enhanced Sponsorship Opportunities:Elevate your presence beyond the conventional booth setup with our comprehensive sponsorship packages. Tailored to enhance your brand's visibility, our offerings encompass a suite of promotional opportunities before, during, and after the event. Sponsorship benefits may include:

• Prime placement of high-visibility signage and display units throughout the event space.
• Strategic advertisement slots in our official program booklet.
• Feature placement within our mobile app, directly reaching attendees on their devices.
• Recognition and shout-outs across our newsletters and various social media platforms, tapping into our engaged community.
• Integration and acknowledgment in our live streaming sessions and high-profile esports tournaments, capturing the attention of a global audience.

To explore the full array of promotional possibilities and to receive our detailed sponsorship deck, please reach out to our partnership team at partner@momocon.com.

MomoCon 2025 will take place Thursday May 22nd - Sunday May 25th at the Georgia World Congress Center (GWCC) in Downtown Atlanta Georgia. Focused on animation, gaming, and comics we expect more than 52,000 unique attendance for our 20th year.

MomoCon 2025 Rules and Regulations for Exhibitors General Convention Information MomoCon 2025 warmly welcomes all exhibitors to the Exhibitor’s Hall. The convention is scheduled from May 22nd to 25th at the Omni Hotel and Georgia World Congress Center. While we always strive to adhere to our initial plans, exhibitors should understand that occasional changes may be necessary for the overall good of the convention. Dedicated volunteers and professional security personnel will be available in the Exhibit Hall to minimize theft. Should any issues arise, including those with fellow exhibitors, please consult with our help desk. Venue Policies

• Staples, nails, tacks, and other tapes are strictly prohibited on GWCC floors and walls.
• Exhibitors are not to deface any venue materials permanently.
• Signage, banners, or flyers are restricted to your allocated space. An additional table will be set up for excess flyers.
• Sales or distribution of adult-themed material are strictly prohibited, and MomoCon has the authority to judge the appropriateness of all displays. MomoCon does not permit the sales of AI created artwork.
• The sale or display of weapons and other questionable materials is forbidden.

Pricing, Availability, and Setup

• The Exhibit Hall booth pricing varies by type and location, with additional processing fees. All booth prices exclude these processing fees.
• Exhibitors must respect boundaries and not encroach on neighboring spaces.
• No-shows risk losing their space, which might be sold at a discounted rate to waiting list patrons.
• Payment must be made during booth selection; otherwise, you risk forfeiting your space.
• The Exhibitor's Hall is located on the ground floor of the Georgia World Congress Center. Selling outside of this area is prohibited.
• Each booth comes equipped with a 6-foot table in a 10x10’ curtained space and two chairs.
• Any additional needs, like power or extra tables, can be sourced from our partners, Edlen and Shepard.

 Reserving Multiple Spaces

• Exhibitors can reserve up to 8 spaces.
• Additional spaces may become available on Wednesday, May 21st, the load-in day, at potentially reduced rates.

Hours of OperationLoad in and load out times will be communicated closer to the event. But load in will begin on Wednesday May 21st, and load out will be Sunday May 25th. 

• Thursday: 2pm to 8pm
• Friday & Saturday: 10am to 7pm
• Sunday: 10am to 5pm

Note: Times might change based on room setup requirements. Exhibitors must exit by 9pm on Sunday, May 25th. General Rules
Exhibitors can join any convention event at standard rates. Each table comes with two 4-day admissions.
MomoCon reserves the right to limit booth availability.
By participating, exhibitors agree to the attached CONTRACT TERMS AND CONDITIONS.


MomoCon 2025 Exhibitor Contract Terms and Conditions

• Provision of Space: MomoCon guarantees 6’ exhibitor tables in 10x10’ booths within the “Exhibit Hall”. Space will be available for setup by 3pm on Wednesday, May 21st, 2025.
• Promotion: MomoCon will actively promote the event but does not guarantee a specific attendance count. Past attendance figures are available online.
• Subletting: Exhibitors cannot sublet their tables.
• Safety and Liability: MomoCon is not responsible for damages or injuries. Exhibitors assume all risks associated with their participation.
• Prohibited Activities: Activities like smoking, selling unpackaged food, or possessing alcohol are not allowed in the Exhibit Hall. Bootlegged or copyrighted materials are strictly prohibited.  MomoCon does not permit the sales of AI created artwork.
• Compliance with Laws: Exhibitors must follow all local, state, and federal laws, especially concerning sales and taxes.
• Infringing Material: Selling or displaying material that infringes copyrights or trademarks can lead to immediate ejection.
• Offensive Material: MomoCon reserves the right to judge and potentially eject exhibitors for displaying inappropriate or offensive materials.
• Behaviour: Exhibitors must follow general convention attendee rules during off-hours.
• Security: MomoCon provides security after hours but is not liable for any losses.
• Setup and Decoration: Exhibitors must ensure all materials and decorations adhere to venue policies.
• Insurance: It's the responsibility of the exhibitor to have their insurance coverage.
• Changes to Agreement: MomoCon reserves the right to make changes to this agreement if necessary.
• Hold Harmless: Exhibitor will hold harmless MomoCon and event facilities or any of their respective officers, agents, employees, members, representatives or affiliates, from any liability, damage, loss, harm, claim, or injury to property or person of the Exhibitor, Exhibitor officers, agents, employees or other persons, whether caused by the negligence of MomoCon or event facilities, or from theft, fire, water, accident, or any other cause whatsoever.
• Liabilities: Exhibitors agree to not hold MomoCon responsible for any lost investments or revenues stemming from unclaimed or cancelled tables.
• Communication Failures: Breaches of this agreement resulting from communication lapses will be addressed in a manner that best serves the interests of both parties.
• Claiming Tables: Exhibitors are required to claim their tables by 1PM on Thursday, May 22nd, 2025. If unable to do so, written notice explaining the delay must be provided to MomoCon at least one week prior to the mentioned date.
• Unclaimed Tables: Tables not claimed by the deadline may be reallocated or resold at MomoCon's discretion.
• Refunds on Cancellation: Exhibitors who cancel their booths within 30 days of purchase are entitled to a full refund (100% of the booth's cost minus fees).
• MomoCon Cancellation: In the unlikely event that MomoCon is cancelled due to unforeseen circumstances, such as acts of nature or events beyond the control of MomoCon organizers, and the event can't be rescheduled, a good faith effort will be made to refund 50% of the exhibitor's payment.