CTRF 2025 Full Run Vendor Application

Name: 2025 Connecticut Renaissance Faire
Start: 2025-08-30T10:30:00-04:00
End: 2025-10-19T18:00:00-04:00
Location: 122 Mack Rd

Deadline: Jul 31, 2025 11:59 pm (GMT-04:00) Eastern Time (US & Canada)

2025 Connecticut Renaissance Faire

Date: Aug 30, 2025 10:30 am - Oct 19, 2025 6:00 pm (EDT)

Lebanon, Connecticut

Free

About the application

Welcome to the magical world of the Connecticut Renaissance Faire! We’re thrilled you’re considering joining us as a merchant for our annual outdoor event. As a recreation of an old-world fall faire, our event is a truly unique experience that transports visitors back in time to a world of enchantment and wonder. We seek artisans, crafters, and merchants like you to showcase and sell your one-of-a-kind, handcrafted wares at our event. With our themed environment and enthusiastic attendees, you can expect to see fantastic results for your business.
Even if this is your first time participating in a themed event, don’t worry! Our team is here to support you every step of the way. We’re happy to guide you through the process and ensure your positive and successful experience with us.
Once you join us for your first season, you’ll wonder why you didn’t join us sooner. With our passionate community of vendors and visitors alike, the Connecticut Renaissance Faire is more than just an event – it’s an unforgettable journey into the past.

About the event

Annual multi-weekend renaissance themed craft faire held in Lebanon, CT Now EIGHT glorious weekends!

Stone Circle Inc

Contact Organizer

Stone Circle Inc

Contact Organizer

Terms & Conditions

Payment and Pricing:
The merchant must pay the booth fee in advance to secure the booth for the duration of the event.

The fee schedule is as follows: for applications received

if paid before leaving site on Oct 20 - $3.25/sq ft
Oct 21 thru Nov 30 - $3.50/sq ft
Dec 1 thru Feb 29 - $4.25/sq/ft
Mar 1 thru May 31 - please contact for pricing

Hard Booth Vendors: there is a $350 fee per 9x9 space in addition to vendor fees to rent a hard booth.

New vendors may be eligible for special discounted rates. Please contact us for more details.

Food vendors do not use this application. Please fill out the food vendor application.

Invoices not paid within 30 days after date they are sent will incur a late fee of $0.25 per sq foot for every 30 day cycle they are late.The merchant must pay any taxes and fees required by local or state regulations.
A $100 security deposit/clean-up fee will be required at check-in.

Display and Sale of Merchandise:

All merchandise displayed and sold must be appropriate for the Renaissance Faire theme.
The merchant must maintain a tidy and visually appealing display and surrouding area outside their booth. Grass-trimming and mowing directly around your booth and ropes is the repsonibility of the merchant and must be done weekly.

The merchant must take steps to decorate their tents in such a way as to fit into the theme of the show; i.e. pop-up tents should have metal poles and legs draped in fabric or garlands to hide the modern elements
The merchant must provide accurate and honest descriptions of all merchandise sold.
Any replicas or reproductions of historical artifacts must be clearly marked as such.

Conduct and Behavior:
The merchant must conduct themselves in a professional and courteous manner towards all attendees, staff, and other merchants.
The merchant must adhere to all local and state regulations, as well as any rules and regulations set forth by the Renaissance Faire organizers.
The merchant must not engage in any activity or behavior that is illegal, unethical, or that may harm the reputation of the Renaissance Faire.

Liability and Insurance:

The merchant is responsible for any damage or injury caused by their merchandise or booth setup.

The merchant must carry their own liability insurance and provide proof of insurance to the Renaissance Faire organizers before setting up their booth.
The Renaissance Faire organizers are not responsible for any lost, stolen, or damaged merchandise.

Vendors are required to provide proof of Insurance. Your one-million-dollar General Liability policy MUST name the following entities as “Additionally Insured”:
• Stone Circle, Inc, 12 Ellis Rd, Southbridge, MA 01550
• Lebanon Lions Club Inc. 122 Mack Road, Lebanon CT 06249

Related files

Event Rules

Application Instructions

2025 CTRF List of Wares

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Are you a NEW vendor or RETURNING vendor?
If a NEW vendor, please tell us in a short answer how you heard about us.
RETURNING VENDORS: Are there any changes from your previous year application?
If accepted, please give us a two sentence blurb to use on our website to describe your wares
What other events have you participated in?
What kind of tent do you have?
What is the size of your tent (or footprint of your vardo/wagon)
Please submit your Proof of Insurance (this can be submitted just prior to the event)
Please choose the option that best describes your wares.
Which category best descibes your shop?
Do you require electricity and/or water at your booth?
Please upload your COMPLETED List of Wares (Please use official List of Wares form)
Please acknowlege by your signature that you have read and agree to the rules.

Picture requirements

Minimum pictures required: 1
Please upload a picture of each item you wish to sell and number it to match the list of wares. You may upload examples of particular classes of items that you sell; you do not need to upload a photo for every individual item. Ex: if you sell jewelry and you carry bracelets, necklaces, and earrings, please upload a representative sample of your bracelets, another of the necklaces, and another of the earrings. I don't need a photo of every bracelet that you carry. If you have questions, please ask.
Show more >

CTRF 2025 Full Run Vendor Application

2025 Connecticut Renaissance Faire

Start Application