APPLICATION PROCEDURE
- This application should be filled out if you selling anything that is retail, buy & sell, mixture of retail and arts & crafts by someone other than person selling the festival. DO NOT FILL OUT THIS APPLICATION IF YOU ARE A PROMOTIONAL BUSINESS BOOTH, NON-PROFIT OR PREPACKAGED FOOD VENDOR!
- Completed application must include 2 photos of your merchandise for sale and 1 photo of your booth display. Applications without photos will not be considered. Festival management has the right to approve or deny any items for sale.
- Corner booths are very limited and sold out early each year. If you require more than a 10x10 space, it is recommended to sign up for 2 booth spaces. If you are not given a corner booth, you will receive a refund for your corner booth. If you request a corner and do not pay for a corner, you will not receive a corner. Corner booths are considered booths with front of booth and one side open.
- Currently, we accept Visa, Mastercard, American Express & Discover for online applications.
- Early-bird registration deadline is March 1. A $100 fee will be added for applications received after this date. Applications will be accepted until sold out. All applications are date stamped and selected on a first come, first served basis. Each booth must have prominent signage identifying company name!
- Vendors not accepted will have all materials and fees returned. Cancellations prior to May 1st can receive a refund, minus $100 processing fee. NO REFUNDS after May 1st!
SALES PERMIT:
The vendor is responsible for obtaining a current and valid sales permit prior to the event. Only public education institutions are exempt. This is not negotiable. If you do not have a
sellers/temporary sellers permit, please go to California Dept of Tax & Fee Administration to apply for your permit.
SELECTION:
Selections are made based on quality, date received, duplication of items, and past participation in our event. Please allow at least 2 weeks after receiving your application to notify you of your acceptance.
The Committee’s decision is based on the needs of the Morgan Hill Mushroom Festival and is final. Vendors will be notified of their acceptance in a timely manner. Those accepted will receive space assignment and set-up information the first week of May. All placement decisions are final. NO NEGOTIATIONS.
GENERAL INFORMATION:
- Vendor is provided a 10X10 SPACE ONLY. You are required to bring your own display, table, chairs, etc., to fit a 10X10 space. Tables and chairs are not available to borrow or rent from the festival. Please make arrangements to provide your own. You must stay within your assigned area.
- The Mushroom Festival reserves the right to locate vendor booths according to the needs of
the festival. - No handing out flyers outside your booth. All displays, merchandise and staff must stay within your 10x10 space. Sandwich boards and merchandise outside your booth will NOT be tolerated. Sidewalks must remain open and clear at all times. Multiple warnings will result in eviction without refund.
- Booth sharing is NOT allowed No sodas, bottled beverages and bottled water are allowed to be sold or handed out in vendor booths.
- Electrical service is available only during festival hours and not available in all locations. If you sign up for electrical, you will be given an approved electrical tag to attach to your extension cord. This will effect booth location. Generators are not allowed in the vendor exhibit areas.
- Security will be provided from 8pm Friday to 8pm Sunday. Each vendor is responsible for securing their own booth. The Festival is not responsible for any loss or theft incurred by any vendor.
- Access to your booth will be available on Friday at 5pm for set up. Streets do not close until 5pm. Vendors are encouraged to put up signs, decorate and move in large items and tables on Friday. If you set up in the wrong booth space you will be asked to move. If you are not available to move your booth, Festival management has the right to move your booth and is not responsible for any damage.
- Vendors are responsible for removing their own trash from their area each evening and may not use Festival trash receptacles used by public for its disposal. All boxes must be broken down and disposed of in the dumpsters.
- The Morgan Hill Mushroom Festival has the right to prohibit and/or evict (without refund or assumption of liability for lost sales or expenses) any presentation or person who is in any manner deemed offensive or unprofessional or not following these rules.
- All vendors agree to participate for the entire event and understand that tear down on Sunday before 6pm is not allowed for any reason.
- Morgan Hill can be windy after 4pm, so please be prepared. The vendor will be held liable in the event that their display causes damage to the display or work of another vendor or event site property or if anyone is injured due to your negligence.
