RULES & REGULATIONS
PAYMENT: Vendor space is limited, and applications are considered incomplete without payment in full. NO MONETARY PAYMENTS WILL BE ACCEPTED AT EVENTS.
APPLICATION DEADLINE: Applications must be submitted by 5:00PM on October 25th 2024. Any applications received after the allotted deadline, may not be accepted. Space is filled on a first-come, first-served basis and the event may be sold out prior to that time.
VENDOR ACCEPTANCE: Applications to vend at City of Eustis Events are considered individually based on several qualities including but not limited to; type of product, attractiveness of the display, locality, community reviews, and professionalism. The Events Department may decline an applicant that is not an ideal fit for the event. Our goal is to ensure both the event itself and the vendor is successful. Declined vendors are welcome to apply for a future event, unless otherwise notified. When multiple vendors of the same type apply, preference will be considered based on the date/time of the submission and complete and accurate information within the submission. Pictures, menus, and other additional information are helpful during the decision making process.
CANCELLATIONS / REFUNDS / CREDITS: Should the City of Eustis cancel an event, all registration fees will be held as credits into future vendor opportunities, excluding Georgefest. Any and all credits must be used within six months of the event cancellation. Exception: 6 – 11 month pre-paid vendors will have 90 days past their current contract expiration to use their credits. No credits will be awarded for vendor cancellations. THERE ARE NO REFUNDS.
NO-CALL/NO-SHOWS: If a vendor chooses not to notify the Events Department they will be absent for an event, their application may be declined for future events. Pre-paid 6 – 11 month vendors will lose their spot after two no-call/no-shows. They may be reaccepted to complete their current contract but only after the waiting list is cleared and MUST contact the Events Office to be placed back on the vendor list.
SPACE: Vendor displays and staff must stay within designated square footage of space requested. This includes display racks, tables, awnings, trailer tongue, tie downs, etc. You should bring your own tent (suggested but not required) and table with chairs. No tent stakes are allowed. For the safety and security of our event, tent weights are required. SPACE ASSIGNMENTS ARE PROVIDED AT CHECK-IN AND NOT BEFORE.
ELECTRICITY: Electricity may be limited. Vendors must indicate their electrical needs on their application. In the event of a waitlist, vendors not requiring electric may be given priority acceptance. Vendors are required to provide a minimum 100 foot extension cord. The City of Eustis cannot provide cords to individual vendors.
INSURANCE: All food vendors and vendors who sell the following must provide a certificate of insurance with the City of Eustis listed as an additionally insured: including but not limited to power equipment, medical health products or services, prescription glasses, tattoos, piercings, facepainters, etc.
PROHIBITED ITEMS: Excluding firearms and ammunition, vendors are prohibited from selling, exhibiting, displaying, or promoting any type of merchandise or service that may have implicit or explicit content of violence or obscenity (visual or verbal). Excluding firearms and ammunition, no weapons may be displayed nor sold including but not limited to knives, pepper spray, swords, martial arts weapons, etc. Vendors are NOT permitted to sell, provide, or give away any alcoholic beverages including (but not limited to) beer, wine, or liquor without prior approval.
SET-UP/TEAR DOWN: Vendors must agree to comply with set-up timelines. Absolutely all vehicles must be removed from the event area no later than 15 minutes prior to the start of the event. Vendors shall remain open during the official event hours. Vehicles are allowed back into the event area for tear-down only after Eustis PD advises our Event Staff it is safe to do so. This may be up to 30 minutes post event. Any vendor failing to abide by the event standard and procedures or driving in an unsafe manner may lose their space and their application may be declined for future events. Vendors are responsible for disposing their trash in the appropriate receptacles and removing any large items from the premises.
RELEASE: I consent to be photographed, videotaped, and/or otherwise recorded by the City of Eustis. I grant the right to use my likeness to publish, promote, distribute, modify, or edit any recordings that feature or include my likeness in any media.
WAIVER: I agree to waive any and all claims of whatever nature against the City of Eustis, its employees, successors, and any volunteers, building owners, and tenants.
SAFETY: All food vendors must be prepared to meet Lake County Health Department guidelines and inspections. All Food vendors must also be prepared to meet Eustis Fire Department guidelines. A fire inspection will be performed prior to the event opening. More information can be obtained at the Events Department (352-483-5491) or by calling the inspection office directly at 352-357-6585.
UPDATES: I consent to receive email updates about this and future events.
COVID-19 NOTICE: An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the Centers for Disease Control and Prevention, senior citizens and guests with underlying medical conditions are especially vulnerable. By visiting Eustis events you voluntarily assume all risks related to exposure to COVID-19.
ALL VENDORS MUST COMPLY WITH ALL STATE AND FEDERAL LAWS, STATUTES AND REGULATIONS.
All sales belong to the vendor. Vendors are solely responsible for collecting and reporting applicable sales tax.
All vendors agree to meet the regulations and to pay applicable fees to Florida Department of Business & Professional Regulation.
Vendors are legally and financially responsible for all damages to grounds or other property caused by themselves or their employees.
The City of Eustis has the right to close any exhibit immediately without refund and to accept or deny vendor exhibits.
