RHMF 2025 Guest Vendor Application

Greetings, esteemed artisans and merchants! We invite you to apply as a guest vendor at Robin Hood's Medieval Faire, whether for one weekend or several, during our five-week event filled with the magic and spirit of Robin Hood and his merry band of outlaws. 

As the sun casts its golden rays upon the greenwood, our fair town comes alive with mirth, music, and the hustle and bustle of merrymakers. This year's faire is themed after the legendary tales of Robin Hood, that gallant outlaw who roamed Sherwood Forest with his band of merry companions, fighting against injustice and spreading joy to all.

We are seeking vendors whose offerings align with the charm and magic of this medieval era, providing our visitors with a truly immersive experience. Picture your tent nestled amidst the vibrant tapestries, aromatic mead, and the lively tunes of minstrels – an opportunity to showcase your crafts, arts, and provisions to an eager and captivated audience.

Should you have any inquiries or require further details, feel free to send a carrier pigeon or dispatch a missive to our vendor coordinator at merchants@robinhoodsfaire.com.

Join us in bringing the spirit of Robin Hood to life, as we create a tapestry of memories and enchantment for all who enter our faire gates.

STOP and READ THIS: Please understand that you MUST use the attached List of Sellable Wares document provided. Do not use your own hand written note paper, a screen shot of your product list from your website or anything OTHER than the provided form. Download it, fill it out and then upload it to Question 21 of this application (Please note: not the insurance question)

Payment and Pricing:
The merchant must pay the booth fee within 30 days of acceptance to secure their space for the duration of the event. 

Guest Vendor spaces are $50/day for a 10x10 space. Larger sizes please contact us for pricing. Full weekend commitment is required. 

Invoices not paid within 30 days will incur a late fee of $10 per day for every 30 day cycle they are late. If invoices are not paid within a timely manner, a rejection notice may be sent and other merchants allowed to apply for the space. Prices for goods sold at the event must be clearly displayed and accurately reflect the value of the item. The merchant must pay any taxes and fees required by local or state regulations.A $100 security deposit/clean-up fee will be required at check in.   

Display and Sale of Merchandise: All merchandise displayed and sold must be appropriate for the Renaissance Faire theme. The merchant must maintain a tidy and visually appealing display and surrouding area outside their booth. Grass-trimming and mowing directly around your booth and ropes is the repsonibility of the merchant and must be done weekly. The merchant must take steps to decorate their tents in such a way as to fit into the theme of the show; i.e. pop-up tents should have metal poles and legs draped in fabric or garlands to hide the modern elements The merchant must provide accurate and honest descriptions of all merchandise sold. Any replicas or reproductions of historical artifacts must be clearly marked as such.

Conduct and Behavior:The merchant must conduct themselves in a professional and courteous manner towards all attendees, staff, and other merchants. The merchant must adhere to all local and state regulations, as well as any rules and regulations set forth by the Renaissance Faire organizers. The merchant must not engage in any activity or behavior that is illegal, unethical, or that may harm the reputation of the Renaissance Faire. 

Liability and Insurance: The merchant is responsible for any damage or injury caused by their merchandise or booth setup.The merchant must carry their own liability insurance and provide proof of insurance to the Renaissance Faire organizers before setting up their booth.
The Renaissance Faire organizers are not responsible for any lost, stolen, or damaged merchandise.Vendors are required to provide proof of Insurance.  Your one-million-dollar General Liability policy MUST name the following entities as “Additionally Insured”:

• Stone Circle, Inc, 12 Ellis Rd, Southbridge, MA 01550
• Harwinton Agricultural Society, 150 Locust Rd, Harwinton CT 06791