VENDOR APPLICATION FOR FOOD VENDORS

PLEASE REVIEW ALL INFORMATION ON THIS APPLICATION BEFORE SUBMITTING

Thank you for your interest in our 4th annual Holiday Market at Bella Abzug Park in Hudson Yards, NYC!

Our Mission + Vision:

Our Holiday Market is a tradition and its mission is to create a vibrant and inclusive holiday experoence that unites the community through art, music, and shared experiences. We envision this event becoming a beloved annual tradition, for all of those looking to support local businesses or just get unique gifts for their loved ones during the holidays.

We provide a platform for emerging and established artists, makers, and small businesses, while fostering a fun and engaging environment for attendees of all ages. By encouraging artistic expression, promoting cultural exchange, and strengthening community bonds, we aim to inspire creativity and create a welcoming space for everyone, regardless of background or ability.

EVENT INFORMATION

KICK-OFF WEEKEND (12-5PM):

• Saturday, November 30th
• Sunday, December 1st 

HOLIDAYS AT THE PARK DATES:

• Tuesdays - Thursdays from 4-8 PM
• Fridays from 5-9 PM
• Saturdays and Sundays from 10 AM - 3 PM

PLEASE NOTE: All Holiday at the Park dates offer very limited spaces for vendors compared to our Kick-Off Weekend. These dates are also subject to weather.

NO MORE PREMIER TENT SPACES AVAILABLE FOR THE FOLLOWING DATES: NOV. 30TH, DEC. 1ST, DEC. 7TH and DEC. 21ST

VENDOR PRICING IS PER DAY - PLEASE SELECT TOTAL QUANTITY AT CHECKOUT

LOCATION: Bella Abzug Park, 524 W 34th St, New York, NY 10001

IMPORTANT: Rain dates will follow the same hours as the original dates for the KICK-OFF WEEKEND ONLY.

APPLICATION DETAILS

This application is strictly for food vendors - including bakery items, non-alcoholic beverages or prepackaged items. 

Important information for food vendors:

• ALL food vendors must have a NYC food vendor permit/license or must apply for a temporary one prior to the event.
• You will be required to submit your NYC food vendor permit/license in this application.
• If you are applying for a temporary food permit this will need to be completed 2 weeks prior to your event date. 
• No food vendors with open flames are able to participate in this event per the regulations of Bella Abzug Park
• Items that contain alcohol are not allowed to be sold at our event per our agreements with NYC PARKS department.

If you are not a food vendor, please refer back to our website at coloredcolors.com/springfling . There are a total of four applications available for this event.

VENDOR SPACE OPTIONS

·       Tent Spaces (33rd Street):

• • Location: Along 33rd Street, across from The Vessel.
  • Benefits: Excellent visibility, close to the park entrance, and part of the main festival flow.
  • Ideal For: Wide range of vendors, from artisans to food vendors, seeking good visibility and access to main traffic.
  • Size: 10'x10' (Tent rental included, tables/chairs not provided)

SELECTION PROCESS

We prioritize applications based on submission time and aim to limit similar businesses to ensure a diverse vendor selection. No spaces are held, so apply early!

VENDOR FEE INCLUDES:

• 10'x10' tent – Vendors must provide their own tables/chairs for tent spaces.
• Commemorative event lanyard
• Personalized digital flyers
• 2-3 professional event photos
• Prioritized customer service

PLEASE NOTE:

• You can request electric access but we are limited to the amount of outlets avaialble. Small generators are encouraged. 

YOUR SUPPORT MATTERS

As an independent for-profit business, your vendor fee also contributes to the support of:

• Staffing
• Independent musicians
• Media coverage
• Community-wide marketing efforts
• Advocacy for the Arts & Culture sector
• Independent public arts projects

Colored Colors does not receive any state or county funding for our programs. Your support goes a long way and allows us to foster inclusive and innovative Arts & Culture programs within our communities.

APPLICATION REVIEW AND FEES

Applications are reviewed within 24 hours. If approved, your card will be charged. There's no application fee.

• Early Bird Deadline: August 31st, 2024, 11:59 PM
• Late Fee: A $20 late fee applies after the deadline.

COMMUNICATION

All communication will be conducted through EVENTENY. Please download the app.

REASONS FOR APPLICATION REJECTION

• Past no-shows at Colored Colors events
• Rude or negative communication with staff
• Issued chargebacks
• Violation of community guidelines

LIABILITY AND RESPONSIBILITY

• Colored Colors is not liable or responsible for any accidents, incidents, lost, stolen, or damaged goods occurring during the event.
• We encourage vendors to inquire about temporary event insurance with our team.
• Each vendor is responsible for their own products, space, and sales.
• Colored Colors does not take a commission on sales and is not responsible for a vendor's sales performance. Lack of sales is not grounds for a refund or credit.
• We actively market the event to ensure a positive experience for participants and patrons.

REFUND POLICIES (EFFECTIVE JANUARY 1ST, 2024)

Rain Date Policy:

• RAIN OR SHINE, this event is a go! There are no rain dates scheduled. However, please note that scheduled dates may be postponed only in the case of extreme weather conditions. Extreme weather includes severe storms, lightning, or any other conditions that could jeopardize the safety and enjoyment of our attendees. Your safety is our top priority, and any changes due to extreme weather will be communicated promptly. 

Full Event Cancellation:

• In the event of a full cancellation due to unforeseen circumstances beyond our control (e.g., accident, riot, strike,epidemic, natural disaster), the event will be postponed.
• Vendors will receive a FULL CREDIT valid for one year from the cancellation date.

Vendor Cancellation:

• In the event of a vendor cancellation within 60 days of the event, the reason will be reviewed by our team and a 100% vendor credit may be issued, valid for one year from the cancellation date.
• Last-Minute Vendor Cancellation (within 30 days of the event): The reason will be reviewed by our team. Depending on the circumstances, a 50% credit may be issued, valid for one year from the cancellation date.
• Please note that cancellations do not guarantee full refunds. All requests will be reviewed.

Credit Exceptions:

• Credits may have exceptions for certain events due to specific contractual agreements with our partners.

By signing this application, you agree to these Terms & Conditions, including the Refund Policies. These policies have been updated due to various unforeseen events and inconsistent weather in 2023. We strive to maintain clear communication and provide the best possible experience for all participants.

We look forward to the opportunity to work with you!