Non-Profit Vendor Application

Rules: Non-Profit Vendors may sell items (raffle tickets, etc.) in order to raise monies for their organizations; items must be pre-approved by the Red Poppy Festival Executive Committee. To obtain pre-approval, email specialevents@georgetown.org.  

Only non-profit organizations that received a Strategic Partnership grant from the City of Georgetown in the previous year, will be eligible for acceptance. Additionally, several non-profit organizations have been granted grandfathered status, provided they continue to continuously participate in each year's event. 

Non-profit vendors MAY NOT sell or give-away any type of beverages; in addition, vendors cannot sell merchandise that competes with Red Poppy Festival merchandise, specifically t-shirts. Any merchandise being sold must be hand made.

Vendors must be open to the public from 6:00 p.m. to 9:00 p.m. on Friday, 10:00 a.m. to 9:00 p.m. on Saturday and 11:00 a.m. to 5:00 p.m. on Sunday. All times are Central Standard Time. Each vendor must stay open for business during these hours. Vendors must bring their own display tables, shelves, or whatever else is needed for proper display of items. Vendors must have a WHITE TENT. The Festival will be held rain or shine. Vendors will be expected to participate regardless of weather conditions.

The booth space is on pavement and electricity is provided for all booths. Vendors will have access to one (1) standard 110 V outlet. LED lights only. For safety reasons, all tents are required to have at least 40 pounds of weight attached to each leg of tent and will be inspected by City of Georgetown Fire Inspector. Booth space is 10' x 10'. Vendors must stay inside their 10’ x 10’ space. Vendors must have tents or awnings, as this is an outdoor festival. We prefer there be no pets in the booth area, except for service animals.  

Fees: All vendors will be charged fees as determined by the schedule below:

• 10’ x 10’ for non-profit organization ($75.00)
• Limit of 10 non-profit booths available. (first come first serve)
  • Only non-profit organizations that received a Strategic Partnership grant from the City of Georgetown in the previous year, will be eligible for acceptance. Additionally, several non-profit organizations have been granted grandfathered status, provided they continue to continuously participate in each year's event. 

All sales, taxes, etc. are to be handled by the vendors. No commission is taken at this festival. No space assignment will be made until the booth fee is paid. There are no refunds or rain checks once your payment has been processed.

Setup/Take Down: Please be advised that set-up time has not been determined. Security will be furnished from Friday evening until Sunday morning, although it is the responsibility of the vendor to properly close/cover their booth outside of festival hours. The City of Georgetown will not be liable for any losses or damages occurring on the festival grounds.

Booth Assignment: Booth assignments will be made in March and we will email a packet in late March—early April with details, including booth assignment, load-in details, etc.