Artist & Maker Application - September 22

Welcome Vendors 💕 Please carefully read the following info before applying:

When: Sunday, September 22

Where: Berkley Riverfront Park - 1298 River Front Dr, Kansas City, MO 64120

Time: 11:00 a.m. to 4:00 p.m.

Load-in: 9:00 a.m. - 10:30 a.m.

Load-out: 4:00 p.m. - 5:00 p.m.

Booth Fee: 10 x 10 space - $10 + 6% processing fee

 Art Garden KC's Berkley Riverfront Festival is our traditional Sunday "hippie-fest", geared towards new & experienced vendors! Our mission with this location is to provide a low-barrier, relaxed and risk-free space for vendors learn, grow and make friends :)

This is NOT a curated event, it is open to all local artists/makers of all skill levels and styles, regardless of vending experience. The event is hosted EVERY Sunday through October 27th. Artist & Maker applications open Every Monday prior to the Sunday event. The first 60 vendors to apply each week will be guaranteed a spot. Booth fees are $10 (plus 6% processing fee)

You will be charged immediately upon approval, so please make sure you have funds on the credit/debit card attached to your application when you apply. If your card declines, you will be placed on the waitlist and we will select the next vendor in line. Open to:

• • Handcrafted makers
  • Artists
  • Cottage food vendors
  • Healing arts/metaphysical (reiki, tarot, mystics etc)
  • Other service vendors (henna, massage, facepainters, caricature artists etc)

Vendors MUST live within a 50 mile radius of Kansas City.

Vendors bringing their own their own 8x8 or 10x10 canopy must have 20-30lb weights per leg, bungees, chairs, tables, tablecloths, and displays. 

We understand some new vendors may not have a canopy, therefore you may select to borrow and share one of our 10x10 canopies until you can afford to purchase your own. If selecting this option, we will place another vendor in the 10x10 space with you. Each will have room to bring a 6ft table, 2 chairs, 1 display stand and/or grid wall. We have a limited amount of "borrowed canopies", so please try to purchase your own as quickly as possible to make room for other new vendors.

• We encourage live art and live paintings at ALL our events...shoppers LOVE to engage with artists creating on the spot :)
• Food trucks, drinks and port-a-potties are available on site. Feel free to bring your own snacks/beverages. 
• Pets, children, family are welcome to join you in your booth or hang out at the event, just please make sure they are well-behaved and do not disturb other vendor's displays :) 

Once you have applied with us and been approved to vend, you will be added to our Vendor Contact List and begin receiving weekly "Roll Call" emails for this event and other vending opportunities

💕Please read the Terms & Conditions below before applying! 

Waitlist Procedures

You may be placed on the waitlist if there are no available spaces. If placed on the waitlist, you may be notified via email if there is a cancellation and be offered the opportunity to vend. If you accept, you will only be charged for the event and added to the map.

Cancellation & Refund Policy

• No refunds will be given for this event if a vendor cancels prior to the event or "no call, no shows".
• In the event of weather cancellations determined by the Art Garden KC management team, vendors will be notified via email and refunds will be issued to all vendors.
• Please notify the team via email (hello@artgardenkc.org) or message via Eventeny.com at least 24 hours before the event. No Call, No Shows will receive a mark on their account which may limit your ability to vend at our curated events.
• Late notice must be given before 10:30 a.m. Late arrivals after 10:30 a.m. and without notice will not be guaranteed entry.

Product Limitations

• Products should be generally family friendly, no obscure sexual depictions, nudity must be tasteful or abstract. If an item in your inventory is questionable - leave it at home or display out of eyeline of young children.
• No unaltered trademarked, logo’d, or licensed images or products. Items utilizing such images must be altered in such a way that they are distinguishable from the original design.

Load-in/Parking Instructions

• Vendors must arrive between 9am-10:45am (no earlier, no later).
• Find your booth space on the map (review your approval email for map link), spaces are marked with colored soccer cones and turf paint. If you need help finding your space or carrying your items, ask the AGKC Crew members at the info booth. 
• Vendors may utilize the River Front Drive to quickly unload and/or park in the gravel parking lot to the south of the event space. and cart their items over. (we are not using time slots or a loading dock this year since we are so close to the parking lot).
• DO NOT drive your vehicle into the event space. If unloading on River Front Drive, make sure your vehicle is pulled over to the curb and does not block traffic.
• All vendors MUST park in the gravel parking lot once finished unloading.
• AGKC Crew will come around to your booth to do an official "Check-In" by 10:45am. 
• If you would like to volunteer to help with setup/teardown, arrive at 8am and check-in with the Site Crew :) Discounted booths available for consistent volunteers - reach out if interested.

General Expectations 

• Arrive on time and stay set up until 4 p.m. Emergency situations will be taken into consideration at the discretion of the AGKC Team member on-site, please alert us if you need to leave early due to an emergency.
• Clean up after yourself, your family/friends and your dogs.
• Be respectful to staff, event patrons and other vendors.
• No smoking in your booths or other vendors’ booths.
• Individual portable music devices and instruments are allowed in your booth space. Do not play loud music that may interfere with event patron conversations or Open Mic programming.
• Vendor owned canopies must be secured to the ground with blocks, sandbags or other heavy objects to prevent property damage and injury to others. Vendors found without sufficient 20-30lb weight on each tent leg will be required to take down their tent and vacate the premises. Canopy stakes are allowed in this section of Berkley Riverfront park.

Professionalism

• Vendors must keep the immediate premises of the designated area clean, sanitary and/or orderly. Use fabric tablecloths and hide extra supplies/items under table. 
• No person shall deface or do damage to buildings, pavement, or other physical equipment of Berkley Riverfront or AGKC. Vendor shall be responsible for the repair or replacement of any property, which may be damaged by a vendor, operation of the vendor’s business or vendor employee.
• AGKC and/or Berkley Riverfront Security shall have authority to immediately remove from the Berkley Riverfront any person:
  • Gambling
  • Displaying disorderly conduct
  • Possessing illegal firearms
  • Displaying aggressive or violent behavior
  • Using abusive or harassing language, gestures, or behavior
  • Physical assaulting or fighting
  • Performing sexual misconduct

Property DamagePort KC and Art Garden Kansas City LLC and its employees, agents or officials are hereby released from any responsibility or liability for loss or damage of merchandise or property while it is being displayed/stored in this location.Vendors are responsible for their own personal liability and/or general liability insurance.By submitting your application, you acknowledge that you have read, understood, and agree to abide by these terms and conditions. Thank you for helping us ensure guidelines required by Art Garden KC and our venue partners are met while we maintain a safe, organized and family-friendly event!