Insurance:
Please include, with this application, a Certificate of Insurance. Food vendors are required to carry Liability insurance listing Panama City Beach Scottish Festival and the Celtic Heritage Alliance, as the additional insured on General Liability Coverage for a maximum of $1,000,000.00. Proof of this coverage MUST be emailed or mailed to the contact information below by 31 December 2024.
Waiver: You agree to waive any and all claims of whatever nature against Panama City Beach Scottish Festival/The Celtic Heritage Alliance, the city of Panama City Beach and all employees, successors and any volunteers, sponsors and/or suppliers connected with the Festival.
Release: You grant permission to the Panama City Beach Scottish Festival Management, an unconditional release of any photographs, video or motion pictures and/or any verbal or written statements for use by the promoters of the festival for any legitimate purpose including, but not limited to, publicity, promotions, fundraising and/or websites.
Cancellation/Refund Policy: There are no cancellations and no refunds.
Rules for the Event:
The organizers of the event want it to be a positive experience for the vendors and our attendees. Because of that, we have established the following rules and guidelines:
-
Vendors are prohibited from selling, exhibiting, displaying, or promoting any type of merchandise or service that may have implicit or explicit content of violence or obscenity (visual or verbal). Law enforcement will be onsite during the Event.
-
Set-up is between 12 pm – 6 pm on Thursday, February 27, 6 am - 2:30 pm on Friday, February 28 and 7 am -8:30 am on Saturday, March 1, 2025. You will set up in your assigned space at that time. For SAFETY and SECURITY, absolutely no vehicles will be allowed inside the park after 2:30 pm on Friday or after 8:30 am on Saturday morning.
-
Vendors agree to have vendor space open by 3 pm on Friday, February 28th and 9 am on Saturday, March 1st .
-
Exhibitors must leave their booths open until 8 pm on Friday and 5 pm on Saturday. Vehicles will not be allowed on the field until after the gates close at 8 pm Friday and 5 pm Saturday.
-
All vendors shall have an approved fire extinguisher in their booth. Fire extinguishers must be appropriate for the content of the exhibition space (proper A, B, C, and/or K ratings). All tents must be labeled as fire-retardant.
-
All sales belong to you, and you are solely responsible for collecting and reporting applicable sales tax. Vendors are responsible for a 1% Merchant Gross Sales Tax to the City of Panama City Beach. Each vendor will be provided the necessary Merchant Form and information provided by the City of Panama City Beach on the day of the Event.
-
There is no smoking by vendors and/or vendor employees on the festival grounds.
-
You are responsible for the security of your space and equipment.
-
Vendors are legally and financially responsible for all damages to Event grounds or other property caused by themselves or their employees.
-
All prices for food must be posted and clearly visible to Festival patrons.
-
Food vendors are responsible for removal of their trash to the designated dumpster area as frequently as necessary, but at least once daily.
-
The disposal of used cooking grease is the responsibility of the vendor.
All vendor applications are subject to the final approval of the event organizer. In the event that the event organizer does not accept a vendor application, all fees paid will be promptly refunded. The event organizer cannot guarantee exclusivity. In cases where it appears vendors (other than food) might be selling like items, we will do our best to make sure that there is some separation.
