2025 Festival Exhibitor Application

Important Deadlines:

• Holiday Pricing Ends: Tuesday, December 31, 2024
• Early Bird Pricing Ends: Saturday, March 15, 2025
• Application Closes: Saturday, May 10, 2025

It is with great pleasure that we welcome you to the 47th Annual Carnaval San Francisco Festival to be held on Saturday, May 24 - Sunday, May 25, 2025 along Harrison Street, between 16th & 24th Streets in the heart of the Mission District.  Carnaval San Francisco is a celebration of music, dance, artistry, food, arts and crafts showcasing Latin and Caribbean culture. With annual attendance of well over 500,000, this two-day outdoor cultural Festival and Grand Parade is the largest multi-cultural celebration on the West Coast. The festival takes place on Saturday and Sunday from 11:00 am to 6:00 pm. The parade starts on Sunday at 10:00 am. It is a classic event providing many levels of participation for residents, community service groups, sponsors, and the Exhibitors. If you have any questions or comments, give us a call at Carnaval San Francisco, Rosine Garcia (650) 333-7628 or email vendor@carnavalsf.org.Image CreditPhotographer: Daniel Beck

Festival Location: Carnaval San Francisco Festival takes place in the heart of the Mission along Harrison Street, between 16th and 24th streets, with artist display spaces down the center of the street, back-to-back facing the sidewalks. Weather in San Francisco is usually warm and windy in the afternoon. There is little shade on the street. Some form of shade protection in your set-up is recommended and all canopy structures must be weighed down against our cooling afternoon breeze. If you are renting a booth from us we will provide the proper weights.

Wind and Weights: Each pole of your tent must be secured with either a water barrel, cement bucket, or sand bags. Unsecured tents will not be allowed. Failure to comply may affect your participation in future CANA & Carnaval San Francisco events. You, as a business, will be held responsible if your canopy causes injury to an individual. We cannot be held responsible for merchandise or property that gets damaged due to wind or other conditions beyond the control of Carnaval San Francisco. 

Zero Waste Commitment: The City and County of San Francisco and Carnaval San Francisco believe achieving zero waste is possible. In San Francisco, over half of what still goes in the landfill bins can be recycled in the blue bin or composted in the green bin. Carnaval San Francisco and the City and County of San Francisco continue to promote best practices, including reducing, reusing, recycling and composting. As part of our commitment to a clean and sustainable event, all exhibitors and vendors are responsible for managing waste generated at their booths. Each booth must have a waste container, and exhibitors are required to remove all waste, including packaging, food containers, and promotional materials, at the end of each festival day. Recycling is encouraged, and we ask that you separate recyclables from general waste. Exhibitors who fail to properly manage and dispose of their waste may incur a cleanup fee. 

Behavior and Professional Conduct: To ensure a positive and safe experience for all festival participants, exhibitors and vendors are expected to maintain a professional, respectful demeanor throughout the event. This includes a zero-tolerance policy for alcohol consumption at vendor booths. All exhibitors and vendors must adhere to the guidance of Festival Coordinators without dispute. Yelling, arguing, or disruptive behavior towards attendees, fellow vendors, staff, or volunteers will not be tolerated and may result in immediate removal from the event without refund. Cooperation with event procedures and maintaining a welcoming, professional environment is essential to the success of Carnaval San Francisco. 

Exhibitor Categories: Arts and crafts, government, local small business, and non-profits will be considered for this year’s event. Other considerations will be overall balance and presentation, so that no one category will dominate. Please submit (3) photos of your work and (1) of your booth display with this application. If you are not selected your photos and check will be returned at time of selection. 

Payment: Regular Pricing participation fees for Exhibitor 10’ x 10’ spaces range from $675 - $3,900. Preferred payment is online through a card or bank account. Cashier's checks and money orders can be accepted with prior notice. 

Space Assignment & Final Instructions: Accepted Exhibitors/Vendors will receive space assignments and final instructions by Saturday, May 10, 2025.  

Withdrawal: Exhibitors may withdraw up until March 15, 2025 and receive a 100% refund. After March 15, 2025, participation fees are not refundable. All requests for withdrawal must be received in writing. Absolutely NO REFUNDS after March 15, 2025. 

Cancellation: If weather, COVID-19, acts of God, or other circumstances beyond the control of CANA and Carnaval San Francisco Coordinators cause the event to be canceled, participation fees will not be returned. CANA and Carnaval San Francisco Coordinators cannot be held liable by exhibitors for the failure of the event to take place.