Westside Stride 2024 SUNDAY October 6th, 2024 Event Location: HOWELL MILL ROAD NW, ATLANTA, GA (between 8th street and 17th street ) EVENT TIME: Sunday 10/6/24 from 12 pm - 6 pm WAIVER: GVG Events and Upper Westside reserves the right to refuse any Vendor application with return of vendor fee. The Vendor shall defend, save and hold harmless GVG Events, Upper Westside, their respective officers, agents, board members, staff, volunteers, sponsors, the City of Atlanta, and assigns from any claims, damages, losses, liability, or expense which may arise, and shall not be held responsible for any loss or damages due to fire, accident, theft, weather, acts of God, vandalism or any other loss or injury whatsoever or not specially described herein, whether past, present, or future. Booths are not insured by GVG Events, Upper Westside or any sponsoring agents. Vendors must make provisions for safeguarding their goods. Vendor assumes full liability for protecting, care, and maintenance of exhibitor's property. Any Vendor not holding valid liability insurance exhibits at their own risk and assumes all liability. DESIGNATION of RESPONSIBILITY: As a lessee and a participant in this event, I understand I am responsible for obtaining all proper insurance, licenses and certificates, collecting and paying all applicable taxes and adhering to all applicable laws, rules, and regulations of the State of Georgia. We/I have read this Application in its entirety and accept the terms and conditions set forth. WITHDRAWAL/REFUND REQUESTS:-Full Withdrawal and Full Refund before 9/22/24 -Full Withdrawal and 50% between 9/22/24-9/28/24-Withdrawal and NO Refund after 9/28/24 Questions or concerns about this Agreement? Please email Mike@GVGATL.com, CC@GVGATL.com ARTIST VENDOR AGREEMENT:The Artist Vendor Agreement is put in place to remind Vendors of our basic rules during Westside Stride 2024. These are not optional; by indicating that you accept the terms, you are agreeing to the terms and conditions set forth, as well as those that may be provided at a later date. The Festival determines these operating rules and procedures based on our permits and regulations as set forth by City ordinance in order to provide a well-managed event, for the safety and protection of attendees/participants, and to protect the public space from undo harm or damage. The Festival expects all Artists/Vendors/Sponsors to observe these operating rules. 1. There is no electricity available. 2. You are responsible for setting up and taking down your display. 3. Vendor agrees to show/sell works as represented in the application. The Festival reserves the right to close and/or remove a Vendor who attempts to show/sell works by other artists or that is not listed on the application. Booth sharing is not permitted without the express written permission of the Festival. 4. If Vendor is using a tent, Vendor must, upon request, on the day of the Festival, show flammability certificate or manufacturer's tag indicating flame retardant materials. Failure to provide this information can result in the Atlanta Fire Department closing your booth. 5. Vendor booth must remain open for business during all hours as set by the Festival. 6. This is an outdoor event. It is the responsibility of the Vendor to prepare for weather contingencies. The Festival will have final authority to shut down Vendors' booths if they are deemed inappropriate or unsafe in any way. 7. If using a tent, Vendor must attach sufficient weight on all corners of the tent (minimum of 40 lbs per leg) in case of high winds or weather-related issues. If Vendor does not have appropriate weights, the Festival has the right to prohibit Vendor from setting up their tent. 8. Load-in is in the morning from 8am-10:30am, 10/6/24. Vendor agrees to adhere to times and instructions provided by the Festival. If Vendor is late for their load-in arrival time, the Festival has the right to prohibit the Vendor from setting up or participating in the Festival. 9. Vendor must pick-up and clean-up around booth space before leaving the Festival site. The vendor must take all their trash with them. Vendor's failure to adequately clean up or remove their own trash with result in an additional charge of $250 per half hour of Festival clean-up cost. 10. Possession or sale of alcoholic beverages by unauthorized vendors will result in immediate removal of the offending vendor. 11. Vendor understands the Festival will take place rain or shine and that NO REFUNDS will be made to Vendor due to weather related issues or issues resulting in the closure of the Vendor's booth space due to inappropriate planning as described above. 12. All participants, including any person(s) operating a vehicle in the Festival site whether powered, self powered, or non-powered, participate at his/her own risk, bearing all liability for any and all damages or loss of personal property and/or any personal injuries sustained to themselves or other person(s). 13. Because space is very limited, please be very accurate and honest about the size of your booth space on your application. If you arrive on Oct. 6th, and your booth exceeds the size for which you applied, we will assess an additional charge at $115 per every 1 foot over, payable on demand. 14. Vendor must submit 4 digital photographs of their items for sale and/or booth set up at another event. (PLEASE--no more than 4!) They can be on your own business/artist website, Etsy, or Instagram. 15. Vendor must provide all their own equipment/supplies to conduct business for the full day of Festival--tent, chair(s), table, Square reader, LED lighting (NO ELECTRICITY PROVIDED BY FESTIVAL), battery operated anything, bags, etc., and most especially what you're going to be selling! 16.Payment in full for your booth space must be received by September 22, 2024. We reserve the right to release your booth space to another vendor if we do not receive payment by that date and/or if your credit card does not clear. 17. Vendor understands that no pet is allowed in Vendor booths during the Festival setup and operating hours. If Vendor brings a pet, Vendor may be required to shut down until alternate arrangements can be made for the animal. FOOD TRUCK VENDOR OPERATIONS AGREEMENT:The Food Vendor Agreement is put in place to remind Vendors of our basic rules during Westside Stride. These are not optional; by indicating that you accept the terms, you are agreeing to the terms and conditions set forth, as well as those that may be provided at a later date. The Festival determines these operating rules and procedures based on our permits and regulations as set forth by City ordinance in order to provide a well-managed event, for the safety and protection of attendees/participants, and to protect the public space from undo harm or damage. The Festival expects all Artists/Vendors/Sponsors to observe these operating rules. 1. There is no electricity available. 2. You are responsible for setting up and taking down your display on your own. 3. Vendor agrees to show/sell works as represented in the application. The Festival reserves the right to close and/or remove a Vendor who attempts to show/sell works by other artists or that is not listed on the application. Booth sharing is not permitted without the express written permission of the Festival. 4. If Vendor is using a tent, Vendor must, upon request, on the day of the Festival, show flammability certificate or manufacturer's tag indicating flame retardant materials. Failure to provide this information can result in the Atlanta Fire Department closing your booth. 5. Vendor booth must remain open for business during all hours as set by the Festival. 6. This is an outdoor event. It is the responsibility of the Vendor to prepare for weather contingencies. The Festival will have final authority to shut down Vendors' booths. 7. If using a tent, Vendor must attach sufficient weight on all corners of the tent (minimum of 40 lbs per leg) in case of high winds or weather-related issues. If Vendor does not have appropriate weights, the Festival has the right to prohibit Vendor from setting up their tent. 8. Load-in is each morning from 8am-10:30am, 10/6/24. Vendor agrees to adhere to times and instructions provided by the Festival. If Vendor is late for their load-in arrival time, the Festival has the right to prohibit the Vendor from setting up or participating in the Festival. 9. Vendor must bring their own garbage bags for use at the Festival and must take all their trash with them. 10. Vendor must cover the ground in their booth area with tar paper in order to protect the ground from oil, grease and spillage. 11. Vendor must pick-up and clean-up around booth space before leaving the Festival site. The vendor must take all their trash with them. Vendor's failure to adequately clean up or remove their own trash with result in an additional charge of $250 per half hour of Festival clean-up cost. 12. Possession or sale of alcoholic beverages by unauthorized vendors will result in immediate removal of the offending vendor. 13. Vendor understands the Festival will take place rain or shine and that NO REFUNDS will be made to Vendor due to weather related issues or issues resulting in the closure of the Vendor's booth space due to inappropriate planning as described above. 14. All participants, including any person(s) operating a vehicle in the Festival site whether powered, self powered, or non-powered, participate at his/her own risk, bearing all liability for any and all damages or loss of personal property and/or any personal injuries sustained to themselves or other person(s). 15. Because space is very limited, please be very accurate and honest about the size of your booth space on your application. If you arrive on Oct. 6th, and your booth exceeds the size for which you applied, we will assess an additional charge of $500 per every 1 foot over, payable on demand. 16. Vendor must submit 4 digital photographs of their food. (PLEASE--no more than 4!) They can be on your own business/artist website, Etsy, or Instagram. 17. Vendor must provide all their own equipment/supplies to conduct business for the full day of Festival--tent, chair(s), table, Square reader, LED lighting (NO ELECTRICITY PROVIDED BY FESTIVAL), battery operated anything, bags, etc., and most especially what you're going to be selling! 18.Payment in full for your booth space must be received by September 22, 2024. We reserve the right to release your booth space to another vendor if we do not receive payment by that date and/or if your credit card does not clear. 19. Vendor understands that no pet is allowed in Vendor booths during the Festival setup and operating hours. If Vendor brings a pet, Vendor may be required to shut down until alternate arrangements can be made for the animal. 20. All approved vendors must provide a copy of a current Food Service Permit, including the number, OR a ServeSafe certificate, including the number. This is a Fulton County requirement, and the event must turn in all paperwork to the county.
