Trunk or Treat Application

RULES & REGULATIONS:

• All Vehicles must arrive no later than 3:30 PM and stay through the entire event.
• Registration is free for this event.
• Registration forms to be submitted to dbspecialevents@daniabeachfl.gov by 9:00 PM on October 6, 2023.
• An adult must be always present at the vehicle.
• All vehicles must supply their own candy and giveaway items for distribution throughout the entire event. (5 PM-8PM)
• All candy must be purchased pre-packaged.
• All candy must be individually wrapped.
• Please be courteous to your trunk neighbors and keep any decorations confined to your space.
• No electricity will be provided.
• All trunks and their owners must consent to be photographed during this event.
• All vehicles will be assigned an entry number in the order that the forms are received.
• Most important of all…. HAVE FUN and BE SAFE!!!

Parks & Recreation Department - Special Event Vendor
Email: dbspecialevents@daniabeachfl.gov

For additional inquiries, you can contact the office at (954) 924-6800 ext. 3627.

This guide aims to streamline the application process and ensure a smooth and successful event for all vendors. We look forward to your participation in making the Dania After Dark Oktoberfest a memorable experience for all attendees!

1.Vendors must be set up 30 min before the announced opening time.
2. An application is a commitment to the show; however, if you must cancel please do so in writing to dbspecialevents@daniabeachfl.gov before October 18, 2024.
3. Instead of a traditional vendor fee, we kindly ask that vendors bring candy to share with our neighborhood. This way, attendees can visit all the booths and enjoy a festive trick-or-treat experience. Your participation helps make the event fun and engaging for everyone!
4. Further details regarding rules and complete instructions will be e-mailed to all exhibitors accepted.
5. You must adhere to hours for the event Friday, October 25 from 5:00 PM to 8:00 PM. Early breakdown will result in exclusion from ANY future City of Dania Beach events.
6. Tents must be 10' x 10' in good condition, & tents must use weights as no stakes are allowed.
7. Set-up is from 3:00 PM - 4:30 PM. ALL VEHICLES MUST BE REMOVED BY 4:30 PM.
8. You, your staff, and your booth must remain neat, clean, and orderly. Conduct and displays must be appropriate. No garbage/boxes/etc. maybe in view. All boxes must be broken down before discarding.
9. Vendors are responsible for having appropriate licenses and collecting sales tax (if applicable).
10. If using tables, make sure they are properly covered. No Styrofoam or plastic is allowed in City parks.
11. The event staff & the City of Dania Beach will not be liable for any losses or damages at your booth/truck.
12. Only items listed and approved on this application will be allowed to be sold at the event.
13. IF you play music, the volume must be at a level that allows the adjacent vendors, staff members, and the public to conduct business in a normal voice. Failure to comply will result in forfeiture of booth space.
14. The City of Dania Beach reserves the right to reject or accept any vendor. Vendors will receive written confirmation of participation by October 18, 2024.
16. Each company/organization participating as a Special Events Vendor shall indemnify and hold harmless, the City of Dania Beach and all sponsors from all claims, liabilities, costs, expenses, and damages which may result from the operation of their concession.
17. Participants in concessions will refrain from consuming & selling alcoholic beverages while working.

APPLICATION CHECKLIST:

• Completed vendor application including signed Vendor Rules and Regulations.
• Provide the attached signed Background Affidavit.
• Photos of your booth/merchandise

I am entering into a contract to participate in the City of Dania Beach Special Event on October 25 2024. I agree to all management's rules and regulations. I understand this contract will be legally binding between the two parties once the application has been accepted. Vendors should insure their own exhibit and display materials. The City of Dania Beach does not and will not assume liability for theft, injury, or any other accident that may occur during the event to visitors or vendors. I, on behalf of the Vendor, do hereby knowingly, freely, and voluntarily assume all liability for any damage or injury that may occur as a result of the Vendor's participation in event(s) to be held at a Broward County park(s), and agree to release, waive, discharge, and covenant not to sue Broward County, its current and former officers, agents, employees, and volunteers (collectively, the “Releasees”) from any liability or claims for damage or injury that may be sustained by the Vendor, its officers, employees, or agents, or any third party directly or indirectly in conjunction with, or arising out of, the Vendor's participation in the event(s). I, on behalf of the Vendor, further agree to indemnify and hold harmless the Releasees from and against any and all causes of action, demands, claims, losses, liabilities, and expenditures of any kind, including attorneys' fees, court costs, and expenses (collectively, a “Claim”), raised or alleged to be caused, in whole or in part, by any intentional, reckless, or negligent act or omission of the Vendor, its current or former officers, employees, agents, or servants, arising from, relating to, or in connection with the Vendor's use of any Broward County park(s) or participation in the event(s). Contractor is an independent contractor providing these contracted services to Purchaser.
Completed vendor application including signed Vendor Rules and Regulations. Provide the attached signed Background Affidavit. Photos of your booth/merchandise
Certificate of Insurance naming the City of Dania Beach as an additionally insured (includes auto &workers comp) I am entering into a contract to participate in the City of Dania Beach Special Event on October 12, 2024. I agree to all management's rules and regulations. I understand this contract will be legally binding between the two parties once the application has been accepted. Vendors should insure their own exhibit and display materials. The City of Dania Beach does not and will not assume liability for theft, injury, or any other accident that may occur during the event to visitors or vendors. I, on behalf of the Vendor, do hereby knowingly, freely, and voluntarily assume all liability for any damage or injury that may occur as a result of the Vendor's participation in event(s) to be held at a Broward County park(s), and agree to release, waive, discharge, and covenant not to sue Broward County, its current and former officers, agents, employees, and volunteers (collectively, the “Releasees”) from any liability or claims for damage or injury that may be sustained by the Vendor, its officers, employees, or agents, or any third party directly or indirectly in conjunction with, or arising out of, the Vendor's participation in the event(s). I, on behalf of the Vendor, further agree to indemnify and hold harmless the Releasees from and against any and all causes of action, demands, claims, losses, liabilities, and expenditures of any kind, including attorneys' fees, court costs, and expenses (collectively, a “Claim”), raised or alleged to be caused, in whole or in part, by any intentional, reckless, or negligent act or omission of the Vendor, its current or former officers, employees, agents, or servants, arising from, relating to, or in connection with the Vendor's use of any Broward County park(s) or participation in the event(s). Contractor is an independent contractor providing these contracted services to Purchaser.