Local Heritage Booth in the Children's Park

Thank you for your interest in participating in the Chain of Parks Art Festival!
Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically.
 
The Children's Park is an area within the Festival that provides opportunities for community connections to an estimated 35,000+ enthusiastic visitors! The purpose of this area is to provide a fun place to get children excited about art and promote organizations that celebrate the arts and local heritage in our community. This area is comprised of Pop-Up Art Studios, Interactive Art Vendors, Local Heritage Booths, and the historical Jacques Le Moyne Encampment with live historical reenactments!

The Children's Park is a shady, sloped area for families to rest, get creative, enjoy snack foods, sing along to live entertainment, experiment with chalk art, and more! Over the last few years, visitors have been able to interact with the festival's namesake, Jacques Le Moyne, the first known European artist to sketch native Florida, in a 1560s living history encampment featuring actor interpretations and activities by Theater With A Mission. We have expanded this educational offering to include other local heritage groups to tell their story! 

What is a Local Heritage Booth? 

• Located in the Children's Park next to the Pop-up Studios (where organizations provide a children’s art activity and visually engaging booth), we have added several 10x10 white tents dedicated to sharing historical information about our region from different cultures, called "Local Heritage Booths". 
• We are primarily interested in featuring groups that focus on local and regional heritage education. We want visitors to learn about the history of our beautiful city, so we are primarily looking for applications that relate back to different cultures within our community. 
• There is no charge to the organization to participate so resources can go toward providing staffing and supplies for children’s activities and tent decorations. Each tent should be decorated to represent your culture, offer educational materials, and an interactive activity of some kind. 
• The Festival provides a 10x10 white tent in the park, 2 tables, and 4 chairs. You will be responsible for creating a welcoming and visually appealing space. 
• You are allowed to promote your organization through interactions with the kids and their families, free handouts, and branded decor. You may not sell anything in the festival or charge for participation. Expect around 500-800 kids during the Festival weekend (depending on weather). 
• We welcome Heritage Booth participants to read stories, perform cultural dances or skits on our small Children's Park stage. The more vibrant your presentation is, the more fun and engaging the experience is for everyone! 
• History is complicated, so please be mindful that your booth and talking points are informative, respectful and inclusive. Participants should feel welcome and engaged leaving with a positive experience. 
  

Your Participation in the Festival Provides the Following Benefits:

• Outreach opportunities to an estimated 35,000+ visitors to the Festival interested in art and culture.
• Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
• Entrance sign listing your organization & activity.
• One reserved Parking Pass.
• Digital Festival recognition for pre-show promotion.

Important Dates:

• Application deadline: Feb. 2, 11:59pm (acceptance notifications will be shortly after, if not sooner)
• Late application: Feb. 15, 11:59pm 
• Event Set-Up: Friday, April 25 (in the afternoon)
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm

 Before Applying, Please Make Sure You are Clear on the Following:

1. As a participant, you agree to provide a no-charge art-themed/ educational activity on both days of the two-day event and understand acceptance will be heavily based on the merit of our activity.
2. Heritage Booths must provide at least 1 staff member/ volunteer to be at the booth at all times to engage with visitors and facilitate your activity.
   
   • Participation during both days at the Festival is mandatory. If a participant abandons their booth during the Festival weekend, they may not be invited back.
   • Organizations often struggle to confirm enough volunteers to staff the event. Please confirm participation within your organization before applying. The Retired Art Teachers of Tallahassee (RATTs) have volunteers to help booth-sit to allow your team to take short breaks as needed.
   • If your organization cannot be there both days, you may be able to participate if you, or the Festival, can find another organization willing to occupy the tent on the other day.
   • No-shows and unapproved abandonment are harmful to the Festival and cost hundreds of dollars in rental equipment alone. To avoid that situation, the festival has implemented a refundable $100 deposit to help cover our costs should your organization fail to show.
     • You will receive a full refund after the Festival weekend if you follow our participation guidelines.
     • Applicants who request to withdraw before April 1st will be able to receive a full refund on their deposit. Applicants who withdraw after April 1st will be charged the $100 fee to help defray festival expenses incurred due to their withdrawal. 
   • The Festival will remain open during a rain event. We monitor the weather carefully with the assistance of the City of Tallahassee.  Should the weather become harzardous, Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
3. Heritage Booths agree to promote the Festival; please ‘Like’ LeMoyne Chain of Parks Art Festival on Facebook. We recommend you create at least 4 posts on Facebook/ Instagram about participation in the Festival and tag us using @ChainofParks.
4. In fairness to all vendors at the Festival, your organization cannot sell any products or charge for any services during the festival weekend. You are allowed to provide information about and recruit volunteers and members for our organization.
5. Booths must be disassembled between 4- 6pm on Sunday, April 27. 

APPLICATION NOTES:

• You may continue to edit your application until the deadline, just make sure you save your work. 
• Please make sure to click "Submit" when you're done filling out the application or click "Save" if you're working still on it. You will get an automatic confirmation email from Eventeny once completed. Check your junk mail for messages from us via Eventeny. WHO TO CONTACT:
  • For Eventeny application errors/ questions: support@eventeny.com­­ 
  • For project questions: powell@lemoyne.org
  • Please review the details in the description before reaching out with questions