Local Food & Beverage Vendors

Thank you for your interest in participating in the Chain of Parks Art Festival! Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically. 

The Festival strives to have a wide variety of wholesome and delicious food with a preference for local food vendors. We are looking for grab-and-go meals and snacks for visitors to enjoy throughout the day!  

Chain of Parks Art Festival is now in its 9th year of "Greening the Festival". The Festival has partnered with Sustainable Tallahassee to continue Greening the Festival which will require your help as a food vendor to reduce food waste and waste generated from food and beverage containers. See Greening rules under the Terms & Conditions section of the application.  

Benefits to Participating: 

• Opportunity to feed an average of 15-17K visitors on Saturday and 10-12k on Sunday (depending on weather and football games). 
• Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
• Digital Festival recognition for pre-show promotion.

The Following is Required with your Application:
1.) Clear photo of your truck/ booth set-up. 
2.) Accurate menu with pricing.

 Important Things to be Aware of Before Applying:  

What We're Looking For:

• We prioritize local food vendors who provide quality goods, are easy to communicate with, and follow our guidelines.
• As a fine arts festival, we prioritize booths and trucks that have attractive curbside appeal and avoid set-ups that are more appropriate for a carnival/ fair. 
• We are looking for grab-and-go meals and snacks, not packaged food accessories (i.e. jars of honey/ jam, hot sauce, dog treats, etc.)
• We avoid duplicating offerings so that visitors have a wide variety of options (i.e. we will not accept more than 1 lemonade-based vendor). 
• Feedback from our attendees is that they are not only looking for sweets but healthy options as well! Many visitors request vegetarian, vegan, and gluten-free options. 

Logistics & Important Rules: 

• Smaller snack & beverage vendors will typically be spread throughout the Festival footprint (Chalk Art Oasis, Children's Park, Monroe St. Entrance). vs. in the Main Food Court. 
• Space and power outlets are extremely limited downtown, so please select your space size carefully. The entire footprint of your food preparation and the serving area must fit within the space selected and marked on-site. There will only be a 10ft space between each vendor. You may not block foot traffic with undisclosed extensions to your setup. 
  • Example: If you only picture a small cart but then show up with the cart and a pop-up tent, you may be asked to take it down and will likely not be asked back. 
• Through the City, We have access to a limited number of basic home-power outlets (120v). There are only two 50amp outlets, reserved for the larger food trucks. Vendors purchasing electricity will need to provide their own extra-long extension cords and multiple anti-trip mats to cover cords in the street.
  • If you need power, don't forget to select that in the pricing menu. 
• Quiet generators are welcome. Loud generators are not allowed. If your generator is too loud, you may be asked to turn it off during peak times of the day. We have live entertainment happening all weekend long and do not want their music overpowered by your generator. 
• We are not able to provide reserved parking for your additional vehicles, but note there are several public parking options within a 5-minute walking radius. 
• Since the City closes the roads on Friday, vendors must be able to arrive and set up on Friday, April 25, before the Festival opens on Saturday morning. 
  • Rare exceptions are made for smaller vendors that do not require power. 
• The roads will be closed for the weekend, so your truck/ booth needs to remain overnight. Tallahassee Police Department will patrol all night and provide security throughout the weekend. 
• Your booth placement will be impacted by the arrival time requested and your power needs. 
• WATER SERVICE: Fresh City water is available for fill at a central water valve in the main Food Court, but no water hookups are in the Park.
• Bags of ice can be purchased at the Festival (typically $7-9 per bag).
• No vendors are permitted to sell alcohol.
• Vendors are not permitted to sell individually-packed store-bought items (i.e. individual bags of chips, commercial candy bars, etc.). This rule does not apply to condiments or bottled drinks, though we strongly discourage single-use plastic water bottles. 

Participation: 

• Participation during both days at the Festival is mandatory. If a participant abandons their booth during the Festival weekend or closes early, they may not be invited back. Should an emergency arise and you can no longer participate on both days or you need to leave early, please notify Festival Staff immediately. 
  • We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
• To Participate, you must provide the following by Friday, Feb. 28, 2025:
  1. Copy of Business Tax Certificate, DBPR License, or similar food service license.
  2. Certificate of Insurance from your Insurance, providing coverage as follows:
     1. LeMoyne Art Foundation, Inc. must be listed as additional insured for Commercial General Liability insurance with $1,000,000/$2,000,000 limits of Bodily Injury/Property Damage Liability.
     2. If you will be using a motor vehicle to provide your services, for example, a food truck, the Certificate of Insurance must show Automobile Liability insurance listing LeMoyne Art Foundation, Inc. as an Additional Insured with a $1,000,000 limit.
     3. Primary and Noncontributory.
     4. Waiver of Subrogation.
  • Please note, that your business name listed on your License and Insurance documentation must match and be current. 
  • See the attached template in the "Documents" section of this application for guidance. 

Payment:

• Payment will be automatically collected after acceptance to the Festival unless other arrangements have been made BEFORE Feb. 2, 2025. If you need us to wait until a specific date, please add that note to "Special Requests".
• If you are paying via check, you will still have to enter your credit card information to finish the application, but you will not be charged if you select the correct "Pay by Check" payment option. 
• Please note, that paying via card is nice and easy, but it does include standard second-party processing fees and taxes. 
• The Festival is held outdoors on city streets and parks. Vendor fees will not be refunded if the Festival must be canceled due to inclement weather, acts of God or any other circumstance deemed necessary by Festival and City officials. Unfortunately, we cannot offer refunds.

Important 2025 Dates:

• Application deadline: Feb. 2, 11:59pm
• Application Acceptance: Feb. 4 (or sooner)
• Late application: Feb. 15, 11:59pm ($25 fee, only if space is still available)
• License & Insurance Documentation: Feb. 28, 11:59pm.
  • Approved vendors will receive a reminder to turn this documentation in. Failure to turn this information in accurately and on time could lead to being dropped from the Festival unless they have communicated with the Festival Staff ahead of time. 
• Event Set-Up: Friday, April 25 (afternoon)
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm

WHO TO CONTACT:

• For Eventeny application errors/ questions: support@eventeny.com­­ 
• For Festival questions: powell@lemoyne.org

Please make sure to save your Eventeny login information and check your junk mail for future messages via Eventeny. If you don't see anything by April 1, something has gone wrong! If you can't find any related Eventeny messages, email chainofparks@lemoyne.org

Greening the Festival: We hope you will join us in our effort to incorporate environmental considerations to minimize the Festival’s negative impact on the environment. Please note, that the City of Tallahassee has implemented a zero-single-use-plastic policy in their parks. See their guidelines in the "Documents" section of the application.  

Food Vendors Must Comply with the Following:

• You cannot use any Styrofoam containers. If we see Styrofoam coming from your booth/ truck, you may be subject to a $25 fee.
  • Styrofoam is one of the most environmentally unfriendly types of waste that exists today. It is generally not recyclable and occupies more space than other waste. By volume, Styrofoam products fill up 25 to 30 percent of landfill space around the world. While Styrofoam may break apart, it does not degrade or break down over time. When used with food products, especially when heated, Styrofoam releases toxic chemicals into the food causing contamination which can be hazardous. In addition, when exposed to sunlight, Styrofoam creates harmful air pollutants that contaminate landfills and deplete the ozone layer.
• We highly recommend opting for bamboo or other biodegradable products.
• Do not use plastic bags when serving food.
• If you have prepared food that is unsold at the end of the day on Saturday or Sunday, consider packaging it so it can be picked up by local non-profits serving our community rather than throwing it away.
•  Use the recycling bins and oil barrels located in the food vendor court for your use and convenience. There will also be some composting options in the Behind The Scenes area.

NEW! Imperial Dade has offered to allow food vendors to pre-order eco-friendly disposables (eating utensils, cups, containers, plates, etc.) and they will deliver them to the food vendors during Friday's setup. They will also be on-site in our Community Corner and have a truck full of additional supplies for purchase if you run out. See the flyer in the "Documents" section of the application to learn more. 

For greening tips, check out this link with lots of good suggestions: https://www.restaurantware.com/blog/post/how-to-eco-friendly-food-trucks/

• These are the local restaurant supply sources that have eco-friendly containers, although there are many more to shop from online:
  • Big Bend Restaurant Supply (BBRS), 400 Capital Cir SE, Tallahassee, FL - Serves the Southeast, main supplier in the Tallahassee, Leon County area.
  • Sam’s Club, 3122 Dick Wilson Blvd, Tallahassee, FL
  • Webstaurant –Large Online Company

Additional Online Link Recommendations: 

• https://greenpaperproducts.com/collections/industries/restaurant
• https://www.foodbizsupply.com/
• https://www.webstaurantstore.com/green-restaurant-supplies.html
• https://www.goodstartpackaging.com/restaurants/
• https://ecoqualityinc.com/collections/eco-friendly-products
• https://www.amazon.com/eco-friendly-food-containers/s?k=eco+friendly+food+containers

 2025 GENERAL RELEASE OF CLAIMS & HOLD HARMLESS AGREEMENTLEMOYNE ART FOUNDATION, INC. does NOT provide liability insurance for the protection of persons, vendors, entertainers, merchants, organizations, spectators or others who participate in any LEMOYNE ART FOUNDATION, INC. event.
 
In consideration of participating in the Chain of Parks Art Festival, I do hereby release and forever discharge LEMOYNE ART FOUNDATION, INC., its members, officers, employees, agents, servants, volunteers and sponsors from any and all actions, negligence, causes of actions, claims and demands, for any damage, loss or injury, which hereafter may be sustained by me or my organization in connection with or relating to any LEMOYNE ART FOUNDATION, INC. event.
 
This release extends to, applies to, covers and includes all known, unknown, disclosed, unforeseen, unanticipated and unsuspected injuries, damages, losses and liabilities, and the consequences thereof, notwithstanding the provisions of any state, federal, local or territorial law or statute to the contrary. Such provisions are hereby expressly waived.
 
It is further understood and agreed that my/my organization’s participation in any LEMOYNE ART FOUNDATION, INC. event is not to be construed as an admission of liability or the assumption of any responsibility by LEMOYNE ART FOUNDATION, INC., its members, officers, employees, agents, servants, volunteers and/or sponsors for any act or omission by me or any member(s) of my organization.
 
I hereby agree on behalf of my organization, its heirs, executors, administrators, and assigns to indemnify LEMOYNE ART FOUNDATION, INC. and its members, officers, employees, agents, servants, volunteers and sponsors, jointly and severally, and to hold them harmless from and against any and all actions, negligence, claims, demands and liabilities, loss damages and expense of whatever kind or nature, including attorney fees, which may from any organizations participation in the LEMOYNE ART FOUNDATION, INC. event.
 
Furthermore, I agree that the venue for any claim or matter relating to this agreement shall be Leon County, Florida.
 
LEMOYNE ART FOUNDATION, INC., The City of Tallahassee and The Tallahassee Police Department reserve the right to remove any misrepresented or inappropriate material or persons from any LEMOYNE ART FOUNDATION, INC. event, including but not limited to, The Village. Non-compliance with Chain of Parks Art Festival’s directive, rules and/or regulations will result in the forfeiture of my/my organization’s booth and immediate closure by the Tallahassee Police Department and LEMOYNE ART FOUNDATION, INC.