Pop-Up Art Studios in The Children's Park

Thank you for your interest in participating in the Chain of Parks Art Festival!Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically.
 
The Children's Park is an area within the Festival that provides opportunities for community connections to an estimated 35,000+ enthusiastic visitors! The purpose of this area is to provide a fun place to get children excited about art and promote organizations that celebrate the arts and local heritage in our community. This area is comprised of Pop-Up Art Studios, Interactive Art Vendors, Local Heritage Booths, and the historical Jacques Le Moyne Encampment with live historical reenactments! The Children's Park is a shady, sloped area for families to rest, get creative, enjoy snack foods, sing along to live entertainment, experiment with chalk art, and more! What is a Pop-up Studio?

• Pop-up Studios in the Festival are interactive art-making spaces presented by organizations that provide a children’s art activity and visually engaging booth for up to 500-800 kids during the Festival weekend.
• There is no charge to the organization to participate so resources can go toward providing staffing and supplies for children’s activities and tent decorations. 
• The Festival provides a 10x10 white tent in the park, 2 tables, 6 chairs, and colorful bunting around the tent's edge. The Children’s Park will also be decorated creating a welcoming setting for families to visit.
• Your organization will bring whatever is needed to set up art activities for kids and make your booth look colorful and welcoming. 
• This is an opportunity for your organization to promote the work you do through interactions with the kids and their families and through branded décor and materials.
• The Festival encourages organizations to provide eco-friendly art activities using upcycled materials to promote sustainability.

Your participation in the Festival provides the following benefits:

• Outreach opportunities to an estimated 35,000+ visitors to the Festival interested in art.
• Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
• Entrance sign listing your organization & activity.
• One reserved Parking Pass.
• Digital Festival recognition for pre-show promotion.

Important Dates:

• Application deadline: Feb. 2, 11:59pm (acceptance notifications will be shortly after, if not sooner)
• Late application: Feb. 15, 11:59pm 
• Event Set-Up: Friday, April 25 (in the afternoon)
• Event Dates: April 26 & 27
• Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm

Before you apply, please make sure you are clear on the following:

1. Pop-Up Studios must provide a no-charge make-and-take craft activity on both days of the two-day event and understand acceptance will be heavily based on the merit of our artistic activity. 
2. Pop-Up Studios must provide at least 1 staff member/ volunteer to be at the booth at all times to engage with visitors and facilitate your activity.
   
   • Participation during both days at the Festival is mandatory. If a participant abandons their booth during the Festival weekend, they may not be invited back.
   • Organizations often struggle to confirm enough volunteers to staff the event. Please confirm participation within your organization before applying. The Retired Art Teachers of Tallahassee (RATTs) have volunteers to help booth-sit to allow your team to take short breaks as needed.
   • If your organization cannot be there both days, you may be able to participate if you, or the Festival, can find another organization willing to occupy the tent on the other day.
   • No-shows and unapproved abandonment are harmful to the Festival and cost at least $250 in rental equipment alone. We have implemented a fully refundable $100 deposit to help cover our costs.
     • You will receive a full refund after the Festival weekend if you follow our participation guidelines.
     • Applicants who withdraw before April 1st will be able to receive a full refund on their rental deposit. Applicants who withdraw after April 1st will be charged the $100 fee unless special arrangements have been made ahead of time. 
   • We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather. 
3. Pop-Up Studios agree to promote the Festival; please ‘Like’ LeMoyne Chain of Parks Art Festival on Facebook. We recommend you create at least 4 posts on Facebook/ Instagram about participation in the Festival and tag us using @ChainofParks.
4. In fairness to all vendors at the Festival, your organization cannot sell any products or charge for any services during the festival weekend. You are allowed to provide information about and recruit volunteers and members for our organization.
5. Booths must be disassembled between 4- 8pm on Sunday, April 27. 

Upon acceptance to participate, the Festival Manager will communicate additional set-up information via Eventeny. Detailed setup information will be provided in Early April 2025. If you don't see anything by April 1, check your junk folder. 
 APPLICATION NOTES:

• You may continue to edit your application until the deadline, just make sure you save your work. 
• Please make sure to click "Submit" when you're done filling out the application or click "Save" if you're working still on it. You will get an automatic confirmation email from Eventeny once completed. Check your junk mail for messages from us via Eventeny. WHO TO CONTACT:
  • For Eventeny application errors/ questions: support@eventeny.com­­ 
  • For project questions: powell@lemoyne.org