Thank you for your interest in participating in the Chain of Parks Art Festival!
Please be sure to scroll all the way down and read over all the information before applying as we have done our best to answer all your questions before you submit your application! This is an electronic agreement and by applying, you are validating and approving this agreement electronically.
The Community Corner features our Community Partners (local non-profits), Brand Ambassadors (local businesses), and Host-level Sponsor Booths that provide FREE interactive activities and information. These participants are located at the key entrance to the Festival on our Reid Gunn Lane (off Monroe St. in front of Il Lusso restaurant). The purpose of this area is to promote non-profit organizations that promote sustainability and support the arts & culture in our community.
The Community Corner welcomes festivalgoers as they begin their exploration of the Festival and provides opportunities for community connections to an estimated 35-40,000+ enthusiastic visitors over the Festival weekend! Please note! Our Pop-Up Children's Art Studios and Local Heritage Booths are located in the Children's Park. We recommend reading over those applications before applying in case those opportunities are a better fit for your organization.
Your participation in the Festival provides the following benefits:
- Outreach opportunities to an estimated 35-40,000+ visitors to the Festival interested in art.
- Listing in the Festival Program distributed to hotels, sponsors, and at the Festival.
- Entrance sign listing your organization.
- One reserved Parking Pass.
- Digital Festival recognition for pre-show promotion.
Before you apply, please make sure you are clear on the following:
- Community Partners include local non-profits that bring fun educational activities to engage visitors in hands-on interactions to broaden their experiences and knowledge.
- To become a Community Partner, you must have an interactive experience for visitors to engage with (i.e. a group art project, raffle, game, etc). We do not want to see any stagnate booths.
- Community Partners cannot sell anything except for memberships. They are welcome to hand out information packets and flyers, however, please do not "paper" the Festival grounds, as it causes a lot of trash-waste and is against our Greening mission.
- Community Partners pay $100 to have a 10x10 booth space to share information about their organization and mission.
- Community Partners must set up their own weighted tent, tables, chairs, and decorative displays.
- Please note: The Festival is no longer providing tables and chairs to Community Partners. We are able to supply power if selected in the application.
- We encourage branded decor (i.e. table cloths, banners, etc.) The more colorful and curated your setup, the more enticing your booth will be.
- If you do not have a weighted tent, tables, or help for setup, we recommend ordering one from In Tents Events, who will already be on-site setting up the Festival's tents.
- The Festival will have some volunteers circling the Festival grounds during setup day, but you should not rely on their help to set up your booth.
- This is a sloped and slightly uneven street. Please set up your booth in a way that mitigates trip hazards.
- Community Partners must provide at least 1 staff member/ volunteer to be at the booth at all times to engage with visitors and facilitate your activity. We recommend at least two people are there to allow for breaks. We will have volunteers who may be able to booth-sit for short breaks as needed.
- Participation during both days at the Festival is mandatory. If a participant abandons their booth during the festival weekend, they may not be invited back.
- Organizations often struggle to confirm enough volunteers to staff the event. Please confirm participation within your organization before applying.
- We are a rain-or-shine Festival unless deemed dangerous by the City. Festival Staff will alert participants if the Festival needs to temporarily pause due to weather. Please be prepared for all types of Florida weather.
- The Festival is held outdoors on city streets and parks. Vendor fees will not be refunded if the Festival must be canceled due to inclement weather, acts of God or any other circumstance deemed necessary by Festival and City officials. Unfortunately, we cannot offer refunds.
Important 2025 Dates:
- Application deadline: Feb. 2, 11:59pm = $100 (acceptance notifications will be shortly after, if not sooner)
- Late application: Feb. 15, 11:59pm = $125
- Event Set-Up: Friday, April 25
- Event Dates: April 26 & 27
- Event Times: Saturday from 10am – 5pm, Sunday, from 10am – 4pm
Your application must include:
- Description of your interactive activity.
- Description of your organization.
Participation Agreement:
1.) As a participant, we agree to provide a no-charge art-themed/educational activity on both days of the two-day event and understand acceptance will be heavily based on the merit of our activity.
2.) To promote the Festival, we agree to ‘Like’ LeMoyne Chain of Parks Art Festival on Facebook. We agree to create at least 4 posts on Facebook/ Instagram about participation in the festival and tag us using @ChainofParks and #ChainofParks.
3.) In fairness to all vendors at the Festival, our organization agrees to not sell any products or charge for any services during our participation. We understand that we are allowed to provide information about and recruit volunteers and members for our organization.
4.) Our organization agrees to have at least one representative present at our booth to help supervise the art activity during all Festival hours.
5.) We understand that the fee to participate is $100 and will automatically be processed upon acceptance unless you have made other arrangements with the Festival Manager before the deadline.*If space is available, late applications will be considered with a $25.00 late fee. Unfortunately, we cannot offer refunds unless a special case is reviewed and approved by the Steering Committee.
6.) We understand that we must supply our own tent to cope with variable weather elements (no larger than 10x10). Tents must be properly weighted down; stakes are not permitted. Please note that this road has a slight slope.
7.) We will set up our booth between 2-4:45pm on Friday, April 25, 2025. All vehicles must be moved to designated parking before 5pm on Friday, or they will be subject to towing from festival grounds. The Community Corner is located in front of Il Lusso Restaurant. Their valet driver must be able to drive to their parking garage in the lane between the two rows of tents starting at 5pm.
8.) We understand that participation during both days at the festival is mandatory. If a participant abandons their booth during the festival weekend, they may not be invited back.
9.) The Chain of Parks Art Festival is held outdoors on city streets and in parks. Electricity is available for purchase for $25.00 per plug (standard house plug).
10.) Booths must be disassembled between 4- 8pm on Sunday, April 27.
Upon acceptance to participate, the Festival Manager will communicate additional set-up information via Eventeny.
Detailed setup information will be provided in late March/Early April 2025. If you don't see anything by April 1, check your junk folder.
WHO TO CONTACT:
- For Eventeny application errors/ questions: support@eventeny.com
- For festival questions: powell@lemoyne.org
Please make sure to save your Eventeny login information and check your junk mail for future messages via Eventeny. If you don't see anything by April 1, something has gone wrong! If you can't find any related Eventeny messages, email chainofparks@lemoyne.org
