1. Only one vendor per entry. Multiple purveyors may not combine into one space.
2. Site assignment is at the discretion of the event organizers. Location requests are welcome but not guaranteed.
3. Vendors must provide their own canopies, tables, chairs, sand-bags/weights, tarps, heaters (propane heaters allowed), whisper quiet power generators, and other equipment needed during the event.
4. Confirmation: Festival Fees will be charged to the vendor upon confirmation. All fees must be paid in full by September 18, 2024. All current DBA members who apply to the festival will receive early priority confirmation.
5. Communication: Vendor confirmation emails and event details will be sent by email. Expect your Site Assignment, Set-up Instructions, and Festival map the week prior to the festival. This information will also be uploaded to the event webpage on www.downtownbillings.com.
6. Set-up & tear-down will take place on the day of the event during designated times. All vendors must be fully operational at the event start time (9am) and operate during the entire duration of the event. In the event a vendor has failed to occupy their space by 1 hour prior to event start, the DBA has the right to utilize such space in any manner it chooses; said vendor will forfeit all fees paid.
7. Vendor Cancellation Policy: Festival Fees (less the non-refundable $30 application fee) will be refunded for cancellations by vendor made prior to Wednesday, September 18, 2024 or within 48 hours of vendor confirmation email (whichever is the latest date).
8. This is a rain, snow or shine event only canceled due to present hazardous weather conditions. Be prepared for variable weather conditions including snow, rain, and/or wind.
9. Parking: Vendor vehicles are not allowed to be parked inside the event area at any time during the event. Available on-street parking is free on weekends. Please note that some lots & garages do charge a daily rate for parking.
10. In the event that a vendor for any reason does not comply with the regulations of this event, the event staff reserves the right to close down that vendor. Said vendor will forfeit all fees paid. Vendor will not be able to apply for a DBA hosted event in the future.
11. Applicant/vendor will not hold the Downtown Billings Association (DBA), the City of Billings, Yellowstone County, parade or event sponsors responsible for any damage, expense, or liability arising from injury or damage to said participant, your agents, employees, or property and agrees to indemnify DBA, the City of Billings, Yellowstone County and any parade sponsors for any and all damages, claims, or disbursements made for our on behalf of the participants.
12. Solicitation of funds, signatures, etc. must be confined to your booth space. While this is an event open to the public, it is both coordinated and insured privately through the Downtown Billings Association and thus all solicitation is required to be pre-approved by the host organization. Un-approved solicitation and vendors will be required to leave the permitted event space.
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