Food Truck/Trailor Vendor

Name: 2024 Downtown Billings HarvestFest
Start: 2024-10-12T09:00:00-00:00
End: 2024-10-12T16:00:00-00:00
Location: Skypoint

Deadline: Sep 18, 2024 6:00 pm (GMT-06:00) Mountain Time (US & Canada)

2024 Downtown Billings HarvestFest

Date: Oct 12, 2024 9:00 am - Oct 12, 2024 4:00 pm (MDT)

Billings, Montana

$110.00 - $200.00

About the application

This application is not a guarantee of event participation. Vendor applications are juried. All applicants will receive an email confirming or declining their application by the application deadline. Vendor Application deadline is 6:00pm EST/4:00pm MST, Wednesday, September 18, 2024. Applications will be accepted on a rolling bases beginning Thursday, September 12th. This is an electronic agreement and by applying, you are validating and approving this agreement and the vendor festival terms & conditions electronically.

About the event

The 20th annual HarvestFest is located in the center of downtown Billings under Skypoint. HarvestFest is a grand community fall festival taking place the second weekend of October. This arts & craft vendor festival takes place after the finale of the summer’s Farmers’ Market. HarvestFest celebrates the season with a rich diversity of arts and crafts, mums, pumpkins, face painting, balloon twisting, baked goods, and the final offerings of farmers’ market produce. The event has something for all ages; experience the aromas of food-truck fare like steak sandwiches, cotton candy, and kettle corn, live entertainment performing under Skypoint. Montana Brewing Company’s annual Oktoberfest Beer Garden and Stein holing contest, an interactive children’s area including free crafts and activities hosted by Wise Wonders Science & Discovery Museum. This fall street festival draws people from all over the Northwest region into the streets and businesses of downtown. In 2021, the festival organizers expanded the footprint of this festival to include N. 29th Street. This expansion both allows for more vendors to be part of the festival and incorporates the the downtown brick and mortars on N. 29th Street. We do jury this festival to ensure variety for the community. All DBA members who apply to the festival receive non-profit rates and early priority confirmation.

Downtown Billings Alliance

Contact Organizer

Downtown Billings Alliance

Contact Organizer

Terms & Conditions

Only one vendor per entry. Multiple purveyors may not combine into one space.
Site assignment is at the discretion of the event organizers. Location requests are welcome but not guaranteed.
Vendors must provide their own canopies, tables, chairs, sand-bags/weights, tarps, heaters (propane heaters allowed), and other equipment needed during the event.
Self-Powered Vendors are Credited: The downtown electrical grid is limited and easily overloaded. Self-powered applications are encouraged. If using your own generator(s) they need to be whisper quiet (a maximum of 70 decibels).
Event Supplied Electricity Outlets: Basic 3-prong 110 Volt power outlets are available for purchase ($20 an outlet) only by food vendors. If a vendor is using the event supplied electrical outlets, each appliance, light or piece of equipment must be on its own outlet. Due to the limited output availability in the historic district of downtown no food truck/trailer may run their A/C on the event supplied electricity. All outlet charges will be added to the festival fee invoice of confirmed vendors. A post-event invoice may be sent to vendors who use outlets beyond the ones noted in their confirmed application request.
Confirmation: Festival Fees will be charged to the vendor upon confirmation. All fees must be paid in full by June 18, 2024. All current DBA members who apply to the festival will receive early priority confirmation.
Communication: Vendor confirmation emails and event details will be sent through email. Expect your Site Assignment, Set-up Instructions, and Festival map the week prior to the festival. This information will also be uploaded to the event webpage on www.downtownbillings.com.
All food vendors are responsible for licensing through Riverstone Health Department and responsible for keeping themselves up to date on the requirements for mobile food vending. The event organizers will send a list of all participating food vendors to Riverstone Health Department. Food vendors must contact Riverstone Health Dept 406-247-3200 to ensure eligibility.
Set-up & tear-down will take place on the day of the event during designated times. All vendors must be fully operational at the event start time (9am) and operate during the entire duration of the event. In the event a vendor has failed to occupy their space by 1 hour prior to event start, the DBA has the right to utilize such space in any manner it chooses; said vendor will forfeit all fees paid.
Vendor Cancellation Policy: Festival Fees (less the non-refundable $30 application fee) will be refunded for cancellations by vendor made prior to Tuesday, June 18, 2024 or within 48 hours of vendor confirmation email (whichever is the latest date).
This is a rain, snow or shine event only cancelled due to present hazardous weather conditions. Be prepared for variable weather conditions including snow, rain, and/or wind.
Parking: Vendor vehicles are not allowed to be parked inside the event area at any time during the event. Available on-street parking is free on weekends. Please note that some lots & garages do charge a daily rate for parking.
In the event that a vendor for any reason does not comply with the regulations of this event, the event staff reserves the right to close down that vendor. Said vendor will forfeit all fees paid. Vendor will not be able to apply for a DBA hosted event in the future.
Applicant/vendor will not hold the Downtown Billings Association (DBA), the City of Billings, Yellowstone County, parade or event sponsors responsible for any damage, expense, or liability arising from injury or damage to said participant, your agents, employees, or property and agrees to indemnify DBA, the City of Billings, Yellowstone County and any parade sponsors for any and all damages, claims, or disbursements made for our on behalf of the participants.
Solicitation of funds, signatures, etc. must be confined to your booth space. While this is an event open to the public, it is both coordinated and insured privately through the Downtown Billings Association and thus all solicitation is required to be pre-approved by the host organization. Un-approved solicitation and vendors will be required to leave the permitted event space.

Related files

2024 HF Terms and Conditions - Food.pdf

Prices

Application fees	$30.00	Non-refundable	A $30 non-refundable application fee is required per application.
Vendor Festival Fee (rate per 10'x10')	$170.00		Vendor must select quantity of 10 foot x 10 foot spaces needed. (ie a 25 ft truck/trailer must will occupy three 10'x10' spaces).
Non-Profit/DBA Member Festival Fee (rate per 10'x10')	$80.00		Price reserved for nonprofit organizations and current DBA members only. Vendor must select quantity of 10 foot x 10 foot spaces needed. (ie a 15 ft truck/trailer must will occupy two 10'x10' spaces)
Electrical Outlet	$20.00		Basic 3-prong 110 Volt power outlets are available for purchase by food vendors. If a vendor is using the event supplied electrical outlets, each appliance, light or piece of equipment must be on its own outlet. Due to the limited output availability in the historic district of downtown no food truck/trailer may run their A/C on the event supplied electricity. SELF-POWERED VENDORS ARE CREDITED: The downtown electrical grid is limited and easily overloaded. Self-powered applications are encouraged. Vendors who provide their own power are offered a $10 Festival Fee credit for each 10x10 space reserved. If using your own generator(s) they need to be whisper quiet.

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Secondary Phone
What are the dimensions of your unit?
What side is your serving window on?
How would you categorize your menu?
Please describe your menu.
What are your prices?
Special Notes or Space Requests

Picture requirements

Minimum pictures required: 2
Please share images of entire set-up, menu/items sold.

Food Truck/Trailor Vendor

2024 Downtown Billings HarvestFest

Application deadline has passed