Kids Expo Vendor - Programs/Schools

Browse through our application and let us know if you have any questions. This is an electronic agreement and by selecting a space, you are validating and approving this agreement electronically. 
 
Overview of Event
Hosted on Sunday, August 1 8, 2024 from 11:00-4:00 pm at the World Golf Village Renaissance St. Augustine Resort, the Kids Expo celebrates children offering entertainment and fun interactive, educational displays. Local businesses are on hand to share their products and services focusing on health & wellness, education, safety, afterschool & year-round programs, special needs and other important family-related topics. This event covers pre-k to middle school. 
 
The Kids Expo was initiated to further family involvement throughout the community and to excite our area youth’s senses and creativity through hands-on activities. The event is an outstanding opportunity for sponsor branding, marketing, cross-promotion, product or service showcase and a powerful vehicle for positive community influence as over 1,500 families attend each year! 

 

Advertising, Publicity & Promotion 
The Kids Expo is heavily promoted using a combination of radio, print, and grassroots advertising. Our grassroots campaigns are multi-faceted, utilizing street teams, Facebook and other social media and local networks. 
 
What Makes Our Events Different?
We are different because we do not charge for the many fun activities onsite! A lot of family and kid-friendly events charge $10 or more in admission, and even more for activities. We want our attendees to focus on our sponsors and vendors.

1. EXHIBITS - Display material must be confined to the vendor/sponsor space. No placard, stickers, or other signs relating to nonpaid businesses will be allowed. Only one business per space; tables cannot be shared by two businesses.
2. NO REFUNDS – There are no refunds for any reason if vendor/sponsor cancels.
3. PLACEMENT - Space will be assigned at the discretion of Show Management. 
4. SALE OF MERCHANDISE - Must comply with all local, state, and federal laws and regulations. 
5. CLEAN UP – Vendor/sponsor is responsible for removal of their boxes, pallets, trash, etc. Vendors who do not remove their trash will be subject to a $30 fine. 
6. LIMITATION OF LIABILITY - Vendor/sponsor agrees to hold St. John’s Convention Center, World Golf Village Renaissance St. Augustine Resort, and Touch of Magic Events LLC harmless and blameless and will make no claim for any reason whatsoever, including negligence, against Show Management, its officers, agents, employees, or the lessors or owners of the Facility for loss, theft, damage or destruction of property, nor for any injury to it or its employees, agents, or invitees while in the Facility. 
7. CARE AND STAFFING OF EXHIBITS - All coverings of exhibits must be removed, and vendor/sponsor must be on duty no later than 10 minutes prior to the opening of the show. The table must be manned until the event ends. No more than three representatives may occupy a single vendor/sponsor table at a time.
8. COMPLIANCE WITH LAWS - Vendor/sponsor shall not engage in any display, publication, performance, or other activity which conflicts with any applicable law, regulation, rule or ordinance, nor shall exhibitor, or its representatives or employees, engage in any lewd display, publication or performance. Vendor/sponsor will be responsible for obtaining all necessary governmental permits and licenses. 
9. NO GUARANTEE OF ATTENDANCE - Show Management does not guarantee specific volumes or levels of attendance at the Event. Vendor/sponsor shall not be entitled to any refund, in full or in part, of any amounts paid based on actual attendance level.
10. FIRE AND SAFETY LAWS - Vendor/sponsor is responsible for complying with all Federal, State and City laws. Wiring must comply with fire department and underwriter's rules. Smoking in exhibits is forbidden. Crowding will be restricted. No vendor/sponsor shall bring into the facility any combustibles. All decorations must be flame proof.
11. TEAR DOWN - Early breakdown is strictly prohibited. Vendors/sponsors who are found to break down early will not be invited back for future shows.
12. RESCHEDULING OF EVENT POLICY - Certain events can pre-empt a show, such as COVID-19. As a result, show management may have to reschedule an event. If an event is rescheduled, all contracts and payments are binding to the rescheduled date. If unable to attend the new date, you will receive a credit for a future show.
13. VENDOR/SPONSOR TRADE - If the agreed upon activities or items are not provided, vendor/sponsor cancels, or vendor/sponsor breaks activities down before the event is over, the full value of the trade will be due immediately.
14. HELIUM BALLOONS PROHIBITED - The World Golf Village Resort charges a $150 fee for each balloon they must remove from the high ceiling. Therefore, no helium balloons are allowed onsite in any area. If vendor/sponsor brings helium balloons, they are solely responsible for this charge.
15. NO OUTSIDE FOOD OR DRINK ALLOWED -  The World Golf Village Resort prohibits any food or drink to be brought into the venue. Food and beverages will be available for purchase in the lobby.