Vendors

Vendor products MUST be in line with the theme in some way. Tarot card readers, horror artists, mask-makers, face painters, taxidermists, scary snack vendors, SFX face painting, scary jewelers, gothic clothing sales, sword swallowing, and any other odd, creepy, or Halloween-related booths are acceptable.

  - Booths are outdoor and 10' x 10'   - Tables and chairs are not included - BRING YOUR OWN   - You are allowed to share your booth with other vendors, but they must apply separately and also pay the application fee (all fees will go toward your booth rental if accepted).   - Vendors are allowed up to two helpers. Any additional people must purchase an event ticket.   This is an electronic agreement and by completing this application, you are validating and approving this agreement electronically.

Welcome to HauntFest, where we summon the spirit of horror and Halloween all year round! Immerse yourself in the macabre delights of live music, art vendors, spine-chilling entertainment, and bewitching activities. This fiendish affair beckons dark spirits, midnight wanderers, witchy souls, and the eternally restless. Join us for our first North Carolina event at the Lutheridge Camp in Arden this September! With this new expansive space, there will be even more to see and do. It’s worth an arm and a leg… And as always, it will be to DIE for…

HauntFest, LLC Vendor Agreement Form

Terms and Conditions

 

I understand that my application fee is nonrefundable and that “no-shows” forfeit the booth fee. I am aware that vendor hours are from 1:30 PM - 10:00 PM on each event day (vendors are permitted to stay past the end time but MUST be set up by the start time). I agree to arrive and set up for load-in within the time of 11:30 AM - 1:30 PM on each event day to be fully prepared for early entry at 1:30 PM. I understand that I am allowed up to 2 helpers (3 people total) for my vendor booth, and any additional attendees must purchase an event ticket. I also agree to the following:

 

Booth fees must be completely paid at least 3 days before the event weekend by 11:59 PM to ensure your vendor space is reserved. Vendor rental refunds are only allowed in the case of a life-threatening event or unexpected event cancellation. There is no outside alcohol allowed. This is a rain-or-shine event. We will attempt to accommodate for any inclement weather, but understand that outdoor booths are at risk and that the fee is non-refundable. Vendors are expected to provide their own tables, chairs, and tents (if applicable). The HauntFest Team will determine vendor placement depending on the amount of space needed/available, special accommodations, and on a first come first serve basis. Vendor placement upgrades may be offered at specific locations. If applying through Eventeny, the vendor application fee will be charged upon submission of the vendor application, and the remainder of the booth rental will be charged immediately after applications close (12:00 AM 2 days prior to the first event day).

 

I acknowledge that HauntFest, LLC, reserves the right to expel anyone from the event who causes any threat to the safety or integrity of the festival, its participants, or its staff. Disrespect will not be tolerated. I agree to react calmly and patiently to customer and volunteer conflicts and to ask for assistance when needed. I also agree to report if any misconduct has been witnessed during or before festival hours.

 

By completing this application, I agree to the Terms and Conditions contained herein with regard to HauntFest, LLC and the venue, and I give permission for images of my work to be used for promotion of the festival. I also agree to Hold Harmless, HauntFest, LLC and the venue, their staff, their affiliates, tenants, and committee members thereof, from any claim including limited injury to person, damage to property, loss by fire, theft, or any other cause, nor will I/we be a party to any lawsuit. This is a legal and binding Hold Harmless Agreement.

 

We will notify applicants regarding their acceptance status no later than one week after the submission of their application with application fee. Once notified, your position will be locked in place after the submission of the remainder of your full booth payment. Understand that waiting to complete the payment may result in the loss of your space. Load-in time is from 11:30 AM - 1:30 pm on each event day. It is strongly advised that vendors have their own liability insurance. Please contact the HauntFest Team via email if your booth requires any special accommodations that have not been addressed.

 

This is an electronic agreement and by completing this application, you are validating and approving this agreement electronically.