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Food Vendors (Food Trucks/Restaurants/Catering Companies etc)

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Deadline: Nov 15, 2024 12:00 pm (GMT-04:00) Eastern Time (US & Canada)
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Space Coast Holiday Food Fest & Craft Fair
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Date: Dec 06, 2024 5:00 pm - Dec 07, 2024 10:00 pm (EDT)
place
Melbourne, Florida
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$200

About the event

The Space Coast's Largest and Most Festive Holiday Food Festival and Craft Fair Event! Friday, Dec. 6th 2024 | 5PM - 10PM Saturday, Dec. 7th 2024 | 12PM - 10PM
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Battle Bros Events
Battle Bros Events
Contact Organizer
Battle Bros Events
Battle Bros Events
Contact Organizer

About the application

Please find the Full Event Details document below, under Related Files and review before submitting your application to be considered as a participant. 
 
This event is essentially our 321: Food Fest & Craft Fair  with a Holiday Theme!
 

This family-friendly event will also feature Holiday Displays, Holiday Lights, Holiday Meet & Greets with Characters, Santa Photo Op, Holiday Themed Activities and Decorations!


Holiday Themed Activities and Decoration and Attractions will all be FREE to the attendees to maximize attendance!


As always, the event will also feature Alcohol/Non-Alcoholic Beverages, Music, a Large Vendor Marketplace/Craft Fair, a Game Area, and More! 

 
We plan to market this event heavily to make it an absolute and total success for our vendors again!
 
We have been hosting successful events for several years in Melbourne FL and Palm Beach County FL!  This 2 DAY (Friday Night and Saturday) event will allow you to capitalize on increased attendance and sales! Please review the terms & conditions to understand the vendor guidelines. This is an electronic agreement and by selecting the booths, you are validating and approving this agreement electronically.
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Terms & Conditions

Vendors are responsible for their own set up/station. Including cooking equipment, tents/tables, tent weights/stakes, power, lights etc.

Vendor agrees to arrive by the later designated required time for set up and fire code inspection. Typically vendors must be fully set up, “ready to go” 3 hours before the start of the event.

This is a HOLIDAY themed event!  All Food Vendors will be agreeing to Feature either Holiday Themed menu items, or Holiday themed Menu item names, as well as decorate their station in some holiday fashion**
 
**There will be a CASH PRIZE for the "Best Decorated" Holiday Themed Station!
 
Vendors will sell items for at most $5.00 per serving and have at most (5) food menu items.

Vendor’s menu items must be listed and sold as A LA CARTE. Not offering meal deals, sides included in individual menu items etc.

Vendor agrees to stop vending at 10:00PM on the First day (Friday) and 10:00PM on the second day (Saturday).

Vendor agrees to be on-site and ready to go by 10:30am the second day of the event.  Ready to serve customers for the open of the gates at NOON on the second day.

Vendor shall leave the Location free from trash and in a similar condition that it was in before the Vendor arrived.

Vendor agrees to hold the Host free from any damages or claims that may develop in connection with participating in the above-mentioned Event.
 
Vendors may be required to provide a COI (Certificate of Insurance) to Battle Bros LLC, and will be required to show active DBPR Food License/Catering License and other Fire Code Required Paperwork per the County/State etc. *Unless obtaining a Temporary DBPR Food Permit for the event.
 
*All vendors are required to sell Bottled Water, priced at $2.00 and of 16.9oz in size. Vendor agrees to pay 50% of Sales generated from their beverage sales only to Host within 7 business days of the event.
 
Vendor may optionally sell canned/bottled soda/sports drinks, lemonades/specialty non-alcoholic beverages etc. 50% of sales generated from any/all beverage sales will paid to Battle Bros LLC within 7 days of the event.
 
Vendors keep 100% of their food sales, and are not required to provide any "free" items to attendees nor any type of ticket holder.
 
Food Vendors will provide Battle Bros LLC with a $200 “Non-Refundable” Fee to participate if approved for the event.
 
Food Vendors understand that Battle Bros LLC has reserved space at the Event specifically for that Vendor and has incurred costs preparing for the Event and will incur costs operating the Event. If the Food Vendor fails to appear or participate in the Event, and adhere to the Event Rules and Guidelines, or withdraws from the event for any reason, the Food Vendor will not be refunded their $200 Fee.
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Related files

Full Event Details_Space Coast Holiday Food Fest 2024

Prices

Food Vendor Fee $200 This is a $200 Event Fee to participate in this event. You will not be charged unless/until your application has been reviewed and you are ACCEPTED into the event. Food Vendors understand that Battle Bros LLC has reserved space at the Event specifically for that Vendor and has incurred costs preparing for the Event and will incur costs operating the Event. If the Food Vendor fails to appear or participate in the Event and adhere to the Event Rules and Guidelines, the Food Vendor will not be refunded their $200 event Fee.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please provide your Facebook and Instagram Handles
  • Please specify if you are a Food Truck / Trailer / Tented Vendor?
  • For Food Trucks/Trailers: Please provide your FULL dimensions L X W from point to point (including hitch) - If you are a tented vendor, please put N/A
  • If you are a FOOD TRUCK/TRAILER, is your service window on the Passenger Side or Drivers Side? (Tented Vendors put N/A)
  • Please tell us about the type of food you serve? If you have any ideas of what options you may be able to offer that are HOLIDAY themed, let us know!? The More Detail the better!
  • If approved for the event, do you agree to Decorate your station for the Holiday Theme in "some" capacity AND Offer Holiday Themed Menu Items and/or Menu Item Names?
  • Please Sign to indicate that you have reviewed the "Full Event Details" document under "Related Files" located on the right side of this page and understand and agree to the Rules and Guidelines of the Event.

Picture requirements

  • Minimum pictures required: 1
  • Please upload your LOGO and any good pictures of the different variety of food you offer. Show us what makes you UNIQUE!? We receive a TON of applications, and pictures help us determine who stands out! Upload a picture of your Food Truck (if applicable), or your set up? The more pictures of Food and Your Brand the better!
Food Vendors (Food Trucks/Restaurants/Catering Companies etc)
Food Vendors (Food Trucks/Restaurants/Catering Companies etc)
Space Coast Holiday Food Fest & Craft Fair
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