2025 NON-PROFIT Food Vendors

Name: 2025 SantaCaliGon Days
Start: 2025-08-29T12:00:00-05:00
End: 2025-09-01T17:00:00-05:00
Location: 210 W Truman Rd

Deadline: May 31, 2025 11:59 pm (GMT-06:00) Central Time (US & Canada)

2025 SantaCaliGon Days

Date: Aug 29, 2025 12:00 pm - Sep 01, 2025 5:00 pm (CST)

Independence, Missouri

$135.00 - $625.00

About the application

Thank you for taking a look at the SantaCaliGon Days festival! Browse through our applications and let us know if you have any questions. If you choose to apply for the festival we will typically notify you within a week if you have been approved. ALL FOOD Vendors: Must contact the Health Dept and comply with all rules and regulations.
Health Dept.: Lauren Holtcamp - lholtcamp@indepmo.org; 816-325-7803
https://www.ci.independence.mo.us/ComDev/temphpermitapplication What category applies to me?

SCG Food Vendors: ANYONE selling food and/or drink items and NOT a 501(c)3 entity
NON-PROFIT Food Vendors: selling food and is a 501(c)3 entity
SCG Commercial Vendors:
- You are selling items that you purchased wholesale (or other) and are now re-selling
- You are a commercial business using the space to market your company

Arts & Crafts Vendors: you are selling items that you hand-crafted yourself. (this does not include homemade cookies, etc, those would fall under Food Vendors)
Game Vendors: Carnival style games of chance (limited number allowed)
Non-Profit Vendors (limited availability): Registered as a 501(c)3 entity.

Please keep in mind, this is an electronic agreement and by completing an application, you are validating and approving this agreement electronically

About the event

The first SantaCaliGon Days festival was held in 1940 to celebrate the unique heritage of the City of Independence as the starting point of the Santa Fe, California, and Oregon Trails. A second celebration was held after World War II in 1947. The festival was not held again until 1973. In 52 years, the SCG has evolved into one of the nations premier FREE festivals, drawing more than 300,000 people each Labor Day weekend.

Independence Chamber of Commerce

Contact Organizer

Independence Chamber of Commerce

Contact Organizer

Terms & Conditions

A few FYI's for you as you look through the application:

All booth space is sold in 10X10 increments
- If your set up goes beyond 10X10, you would need to register for 2 spaces
Each food vendor will receive 500 watts of electricity at no charge. More power can be purchased for an additonal charge
Insurance requirements for vendors
- All vendors are required to be covered by liability insurance during the Festival and set-up times.
- Vendor may choose to provide a certificate of insurance or pay a liability insurance user fee.
- Vendors who choose to provide a COI should submit to the Chamber no later than August 1, 2025 including:
  - The City of Independence and the Independence Chamber of Commerce listed as additional insureds.
  - General liability coverage limit of no less than $1,000,000 covering August 28th through September 1st, 2025.
  - Name of vendor or organization on each document.
- In the event the Vendor elects not to provide evidence of insurance coverage, Vendor shall pay the Chamber a liability insurance user fee of $150 to be paid by August 1, 2025.
  - If Vendor has multiple booth spaces and they do not adjoin the Vendor shall pay a liability insurance user fee of $150 per location.

Related files

2025 SANTACALIGON VENDOR TERMS AND CONDITIONS.docx

Prices

10x10 Booth	$550.00	Non-refundable	Single booth space is 10 ft wide and 10 ft deep. Sold in 10X10 increments. On October 1st booth prices will increase to $550.00 per/ 10X10 space.
Chamber provided Festival Insurance	$150.00	Non-refundable
Additional 500 Watts	$135.00	Non-refundable
Separate Circuit (120 volts/1500 Watts)	$155.00	Non-refundable
Separate Circuit (120 volts/20-amp circuit)	$210.00	Non-refundable
220 @ 20-amp draw	$275.00	Non-refundable
220 @ 30-amp draw	$330.00	Non-refundable
220 @ 40-amp draw	$375.00	Non-refundable
220 @ 50-amp draw	$425.00	Non-refundable
220 @ 60-amp draw	$475.00	Non-refundable
220 @ 70-amp draw	$525.00	Non-refundable
220 @ 100-amp draw (limited availability)	$625.00	Non-refundable

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

Will you provide your own insurance? If yes, please download.
What specific items will you be selling?
Will you be serving and/or sampling food and/or beverage?
Do you have a booth space preference? (Booth spaces are NEVER promised, but we do our best to honor requests when possible)
Please describe your set - up
Will you be selling soft drinks and/or water? If so, see description below.
IF you will need a Cooler cart - you MUST contact the Chamber (816.252.4745) to reserve and pay. .
IF you need an ICE FREEZER - you must call the Chamber (816.252.4745) to reserve and pay.
500 watts of power is included for FOOD vendors with each 10x10 booth space. Do you require additional power? If YES, you need to purchase additional power in the add-on section below.

Picture requirements

Minimum pictures required: 0
Please include pictures of your booth setup AND products you will be selling

2025 NON-PROFIT Food Vendors

2025 SantaCaliGon Days

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