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Application

Food/ Non-Alcoholic Beverage Vendor

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Deadline: Sep 13, 2024 11:00 pm (GMT-04:00) Eastern Time (US & Canada)
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Spooktacular 2024: Winder's Laboratory
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Date: Oct 25, 2024 5:00 pm - Oct 25, 2024 9:00 pm (EDT)
place
Winder, Georgia
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$30 - $100

About the event

Spooktacular returns with a Mad Scientist twist! Join us in downtown Winder on October 25 from 5-9pm for a family-friendly Halloween event. Spooktauclar will feature trick-or-treating, a costume contest, themed activities, music, food trucks and more! Expected attendance is 4,000-6,000.
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City of Winder
City of Winder
Contact Organizer
City of Winder
City of Winder
Contact Organizer

About the application

This application is for food and non-alcoholic beverage vendors. An application does not guarantee acceptance. Please allow two weeks for application processing. 

 

Food trucks will be required to have a fire inspection onsite the day of the event! Fire inspections will take place at 3:00pm. 

 

Food Vendor Check-in will run from 1:00-2:30pm. The event officially beings at 5:00pm but you are permitted to begin serving as soon as you are setup and pass a fire inspection (if required).

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Terms & Conditions

Vendor Basics:
 
Vendor fees will be charged to the credit care on file the Monday before the event.
 
All food vendors must have a current health inspection from your county. Score must be displayed at the event. 
 
Weather-related refunds are based on the discretion of the events team, and you will be notified if a credit/refund is being issued.
 
You will be notified by event staff if there are any weather-related changes to the event schedule. 
 
Vendor instructions and event layout will differ for each event. Please read your vendor instructions email and forward it to your staff that will be working the event. This email will go out the Monday or Tuesday before the event.
 
To keep event attendees, our staff and other vendors safe, do not pull in or out of the event space until instructed to do so. 
 
 
Behavior expectations: 
No alcohol may be consumed by vendors onsite. 
 
Smoking is prohibited for vendors in the event space.
 
Vendors must be kind and courteous to all customers as you are a reflection on the City of Winder. 
 
Vendors should not leave their booths/trucks unattended. 
 
Vendors may not walk the event and pass out marketing materials. 
 
Rules: 
 
You must supply all items needed to operate your booth/truck. Ex) quiet generator, tent, level for trucks, etc. 
Power sources are not provided for food vendors. 
 
If you have a tent, you must provide adequate weights for your tent. Staking is not permitted. 
 
Vendors who arrive after their scheduled load in time will forfeit their vendor payment and will not be allowed into the event. 
 
All sales mut be taken before the end of the event. It is your responsibility to cut off the line. 
 
You must be prepared to cook at different grades of road elevation. 
 
You may only sell items that were approved in your application. If you sell unapproved items, you will be asked to stop selling those items and possibly face removal from the event. 
 
 
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Prices

Food Vendor $100 Non-refundable
Dessert/Snack/Non-Alcoholic Beverage Vendor $60 Non-refundable Popcorn, small hot dog cart, ice cream, coffee, etc.
City of Winder Food Vendor $50 Non-refundable You must carry a valid City of Winder Business License/Occupational Tax Certification to qualify for the discounted rate.
City of Winder Dessert/Snack/Non-Alcoholic Beverage Vendor $30 Non-refundable You must carry a valid City of Winder business license/Occupational Tax Certification to qualify for the discounted rate.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • I have read and I understand the policies laid out in the application.
  • Please uploaded your menu with pricing.
  • How would you categorize your menu?
  • Do you offer a vegetarian and/or vegan option on your menu?
  • Upload a photo of your booth/truck/trailer.
  • Please indicate the size of your booth/truck/trailer in feet.
  • Truck/Trailer Vendors: What side is your service window on?
  • Upload your DPH Licensing/Current 2024 Inspection
  • Upload your 2024 Ocupational Tax Certificate/Business License.
  • Please include your facebook and instagram usernames/links so we can tag your business when appropriate.

Picture requirements

  • Minimum pictures required: 0
Food/ Non-Alcoholic Beverage Vendor
Food/ Non-Alcoholic Beverage Vendor
Spooktacular 2024: Winder's Laboratory
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