Application deadline has passed
Application

Food Vendors

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Deadline: Aug 01, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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DEM WAZ DA DAYZ CELEBRATION
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Date: Aug 02, 2024 8:00 pm - Aug 03, 2024 1:00 am (EDT)
place
Powhatan, Virginia
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$200

About the event

DEM WAZ DA DAYZ....Pre-Birthday Bash with the legend, SAM THE BEAST. Come celebrate Sam's birthday while he takes a trip down memory lane to the sounds of "KNOCK SOME BOOTS, TAKE IT OFF, GUCCI, ITS YOUR BIRTHDAY" and other great hits. Finish the night off with DJ SIR RJ from POWER 92, known to bring the hottest party around. Gates open: 7:30 PM Showtime: 8:00 PM Bring lawn chairs. Tents allowed!!! Advance Tickets (Online ONLY) thru August 1st: $20.00 General Admission $40.00 VIP Admission (private section, greet/meet & a drink ticket) Gate Admission: $30.00 per person NO OUTSIDE FOOD OR DRINKS.
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Powhatan Fair Association
Contact Organizer
Powhatan Fair Association
Contact Organizer

About the application

Food Vendor: Prepares and sells ready-to-eat food and/or pre-packaged foods. Must be in compliance with State and Local ordinances as does your product and equipment. Please include a copy of your menu, dimensions of your unit to include hitch, food license, mobile unit permit (or sticker) with application. The Health Department may still require an inspection.    

 

By submitting this application as an electronic agreement, you are validating you have read all of the information on this page and approving this agreement electronically. This application will be reviewed and is not a guarantee of space. All questions must be answered completely before consideration for space can be given. If your application is accepted, we will notify you and charge the application fee with payment information provided.

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Terms & Conditions

General Regulations:
1.) Vendors will hold harmless and waive liability of Powhatan Fair Association (PFA) for loss, damage, or destruction of personal property, or for items or equipment left on the property.
2.) Full payment is due prior to setup. ($30 return check). The event is rain/shine. No refunds. 
3.) Insurance Certificate and any other required documents must be on record with the Event Coodinator prior to opening. All Vendors must provide a Certificate of  Insurance (COI). The COI must be a 1-million-dollar liability policy adding Powhatan Fair Association, 4042 Anderson Highway, Powhatan, VA 23139 as an “additional insured.”  Must receive the COI by July 31, 2024, 11:59 p.m.  Without COI, setup will not be permitted.
4.) Vendor understands and agrees to comply with the regulations. All revisions or additions in terms of this agreement must be in writing and approved in writing by all parties. Vendor understands failure to comply with the regulations may result in expulsion from the event without a refund.
5.) Regulations may be changed as needed and will take precedence over the existing guidelines.
 
Enviromental Health/Safety Requirements:
1.) Food vendors are required to meet the Powhatan County Health guidelines for cooking, servicing, warming, and sanitation. 
2.) Proper fire extinguishers are required.  
3.) All licenses and permits must be received prior to set-up.
4.) Security will be onsite the entire event. 
 
Setup/Closing:
1.) Grounds are available for setup 2 hours prior to opening. 
2.) Vendors must check-in prior to setup.
3.) Spaced is assigned. You cannot move without authorization from the Event Coordinator.
4.) Must be completely setup 30 minutes prior to opening.
5.) Vendor provides own tents, chairs, tables, generator for electricity. 
6.) Vehicles must be moved to the designated parking area. Vendor passes will be provided for re-entry.
 
Booth use/Personnel:
1.) Only 1 business per space, No Sub-leasing is allowed. An assigned space is to be used by the original lessee only.
2.) Items to be sold will be confined to the contract to avoid duplication of items with other vendors.
3.) Booth must be manned at all times during the event.
4.) Vendor passes will be provided by the Event Coordinator. Each space will be issued 2 worker passes. 
5.) We reserve the right to deny participation based on display, etc.
 
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Related files

Sample COI
Liability Waiver
Insurance Requirenents

Prices

10 x 20 $200 Non-refundable The fee will include a credit card convenience fee.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please describe your menu.
  • How would you categorize your menu?
  • What are your prices?

Picture requirements

  • Minimum pictures required: 2
  • Please provide photos of booth setup as well as photos of items you are listing on your application. You may add additional photos after acceptance.
Food Vendors
Food Vendors
DEM WAZ DA DAYZ CELEBRATION
Application deadline has passed