Application is in draft mode by event organizer

Application

Seafood Fest Vendor Application - Business/Corporate

Name: Waterford Lakes Seafood Fest
Start: 2024-11-09T12:00:00-05:00
End: 2024-11-09T18:00:00-05:00
Location: 413 N Alafaya Trail

Deadline: Oct 01, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)

Waterford Lakes Seafood Fest

Date: Nov 09, 2024 12:00 pm - Nov 09, 2024 6:00 pm (EDT)

Orlando, Florida

$5.00 - $225.00

About the application

Browse through our application and let us know if you have any questions. This is an electronic agreement and by selecting a space, you are validating and approving this agreement electronically.

Overview of Event

The Seafood Fest is an outdoor event celebrating a variety of local seafood options and family fun hosted at the Waterford Lakes Town Center in Orlando. This event is free to the public and hosted on Saturday, November 9, 2024, from 12:00-6:00 pm. The event takes place in the parking lot in front of Regal Cinemas.

Similar to our Expos, businesses are onsite showcasing local products, services, and resources for families. Vendors offering unique and handcrafted items will also be onsite. This event is an outstanding opportunity for sponsor branding, marketing, product or service showcase, cross-promotion, and a powerful vehicle for positive community influence.

We anticipate 6,000+ people to attend the Seafood Fest. Because our focus is on families, no alcohol is allowed at our events!

Our mission is to provide a way for local businesses to promote themselves and what they do to their local community. Providing a quality experience to both the exhibitor and the consumer is the principal to every show. We connect businesses with consumers in their target markets. Every show is created with that concept in mind.

Advertising, Publicity & Promotion

The East Orlando Seafood Fest is heavily promoted using a combination of radio, print, digital and social media advertising. Waterford Lakes Town Center will also be promoting the event via center wide advertisements & email blasts.

What Makes Our Events Different?

Our events are different because we do not charge an admission fee or for the fun activities onsite whereas other shows charge $10 or more per person just to enter. We want our attendees to focus on our sponsors and vendors and have a great time at the event.

These events are big draws. Our attendees love participating in and watching them, and they provide a great opportunity for media exposure prior to and during the event. You can sponsor the photo booth, balloon twister, face painting, reptile petting zoo and more.

About the event

Join us for the Seafood Fest on Saturday, November 9th! The fest will kick off at 12:00 pm and runs until 6:00 pm at Waterford Lakes by Regal Cinemas. Free admission! Come out to enjoy some of the area"s best seafood. The deejay will be providing musical entertainment and having giveaways throughout the event, and you"ll get a chance to meet dozens of local businesses and shop with craft vendors. The free kids zone will have a fun reptile petting zoo, face painting, a balloon twister and more. This event is a great opportunity to support local businesses and enjoy a fun-filled day with the community. We"re accepting sponsors and vendors! Visit the sponsor and vendor tabs for more details. This event is rain or shine. Lawn chairs are welcome, and we"ll have some tables and chairs out. No alcoholic beverages will be sold at this event.

Touch of Magic Events, LLC

Contact Organizer

Touch of Magic Events, LLC

Contact Organizer

Terms & Conditions

1. RULES & REGULATIONS - The following rules and regulations are part of the exhibitor’s (sponsors and vendors) contract, and each exhibitor shall be bound by such rules and regulations set forth herein.

2. EXHIBITS - Show Management reserves the right to determine the eligibility of any company or product for inclusion in exhibition space and may reject its inclusion. Display material must be confined to the exhibitor’s space. No placard, stickers, or other signs relating to nonpaid exhibiting firms will be allowed. Only one business per space; booths cannot be shared by two businesses.

3. NO REFUNDS – There are no refunds for any reason unless the event is cancelled by Touch of Magic Events. If an exhibitor cancels at least 30 days before, the credit can be transferred to another event.

4. RAIN OR SHINE EVENT – This event will happen rain or shine. In the case of severe weather, this event will be rescheduled. All contracts and payments are binding to the rescheduled date. If unable to attend the new date, you will receive a credit for a future show.

5. SUBLETTING OF SPACE - No exhibitor shall assign or sublet the whole or part of the space allotted, or exhibit therein, any programs or services other than those specified in the contract for exhibit space.

6. PLACEMENT - Space will be assigned at the discretion of Show Management.

7. SALE OF MERCHANDISE - Must comply with all local, state, and federal laws and regulations.

8. CLEAN UP – Exhibitors are responsible for removal of their boxes, pallets and or containers, etc. from the building. Exhibitors who do not remove their trash will be subject to a $35 fine.

9. LIMITATION OF LIABILITY - The Exhibitor agrees to hold Washington Prime Group, Waterford Lakes Town Center, and Touch of Magic Events LLC harmless and blameless and will make no claim for any reason whatsoever, including negligence, against Show Management, its officers, agents, employees, or the lessors or owners of the Facility for loss, theft, damage or destruction of property, nor for any injury to it or its employees, agents, or invitees while in the Facility.

10. CARE AND STAFFING OF EXHIBITS - All coverings of exhibits must be removed, and exhibitor must be on duty not later than 15 minutes prior to the opening of the show. The table must be manned until the event ends. No more than four representatives may occupy a single vendor space at a time.

11. COMPLIANCE WITH LAWS - Exhibitors shall not engage in any display, publication, performance, or other activity which conflicts with any applicable law, regulation, rule or ordinance, nor shall exhibitor, or its representatives or employees, engage in any lewd display, publication or performance. Exhibitor will be responsible for obtaining all necessary governmental permits and licenses.

12. NO GUARANTEE OF ATTENDANCE - Show Management does not guarantee specific volumes or levels of attendance at the Event. Exhibitor shall not be entitled to any refund, in full or in part, of any amounts paid based on actual attendance level.

13. FIRE AND SAFETY LAWS - Exhibitors are responsible for complying with all Federal, State and City laws. Wiring must comply with fire department and underwriter"s rules. Smoking in exhibits is forbidden. Crowding will be restricted. No exhibitor shall bring into the facility any combustibles. All decorations must be flameproof.

14. TEAR DOWN - NO DISPLAYS ARE TO BE DISMANTLED PRIOR TO THE END OF THE SHOW. Exhibitors who are found to break down early will not be invited back for future shows.

15. RESCHEDULING OF EVENT POLICY - Certain events can pre-empt a show, such as COVID-19 or severe weather. This event is rain or shine. Every effort will be made for the fest to go on despite inclement weather within reason, but safety is our main priority. In the case of severe weather or a natural disaster, the event will be rescheduled for everyone’s safety. Vendors will be automatically transferred to the new date. If unable to attend, a credit will be issued for a future event.

16. SPONSOR TRADE - If the agreed upon activities or items are not provided, sponsor cancels, or sponsor breaks activities down before the event is over, the full value of the trade will be due immediately.

Related files

11-9 layout.png

Prices

10x10 Booth	$225.00	Non-refundable	Single booth space is 10' deep and 10' wide. Vendors must bring their own tent, table(s) and chair(s) or rent through the event (see below).
Tent Rental	$75.00	Non-refundable	10' x 10' tent provided.
Table Rental	$30.00	Non-refundable	6' x 30" Table provided.
Chair Rental	$5.00	Non-refundable	Folding chair provided.

Questions on the application

Business information

Business name
Legal business name
Contact name
Address
Email
Phone
Website (Optional)
Logo (Optional)

Additional information

What does your business offer? Please list the types of services, products, programs, etc.
Will you have a free activity, screening, or hand out samples in your space? If your activity requires additional space, let us know so that we can accommodate your needs.
If you would like to donate a door prize, please list the product/service here. Door prize sessions are hosted during the event by the deejay.
Do you have a location preference? Please review the 11-9 layout and list any location preferences (table number, near activity, etc.). We do our best to accommodate requests.
By submitting this application, I acknowledge that I have read and understand the terms and conditions as indicated on this application and contract. I agree to sell only those items as listed. If I change/add a new category or merchandise, I must submit a request to the promoter. Any vendor/sponsor that does not comply with the rules and regulations will not be invited to return.

Seafood Fest Vendor Application - Business/Corporate

Waterford Lakes Seafood Fest

Application is in draft mode by event organizer