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2024 Large Business Marketplace Vendor Application

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Deadline: Sep 30, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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2024 Come Out With Pride
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Date: Oct 19, 2024 12:00 pm - Oct 19, 2024 10:00 pm (EDT)
place
Orlando, Florida
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$10 - $1.5K

About the event

Come Out With Pride, Inc. is the 501c3 non-profit, who is the host of Orlando's annual LGBTQIA+ Pride celebration. Every October, we gather around National Coming Out Day, knowing for many, Pride may be the one day of the year people can live their true authentic selves. With over 220,000 guests in 2023, we are one of the biggest Pride celebrations in the Southeast and the largest single-day event in Central Florida. In addition, Come Out With Pride is a year round non-profit organization, creating accepting and inclusive spaces for members of our LGBTQIA+ community. We aim to change hearts and minds — and make it possible for everyone in the LGBTQIA+ community including our allies to live authentically.
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Come Out With Pride
Come Out With Pride
Contact Organizer
Come Out With Pride
Come Out With Pride
Contact Organizer

About the application

We invite you to submit an application for vendor/exhibition space at this year’s Come Out With Pride on Saturday, October 19, 2024. We can't wait to see you!!
 
NOTE: Sponsor packages include a vendor space in our exclusive SponsorWalk, parade entry, brand & logo visibility, plus much more! If your organization is interested in learning more, visit --> https://online.flippingbook.com/view/160112395/
 
Reach out to sponsor@comeoutwithpride.org for any questions. 

NOTE: Sponsor packages include a vendor space in our exclusive SponsorWalk and parade entry, plus brand & logo visibility. If your organization is interested in becoming a sponsor, please reach out to our team for more information - sponsor@comeoutwithpride.org. 
 
Pricing Schedule:
Early Bird until July 31st
Regular until Aug 31st
Last Chance until Sept 30th or until we sell out 
 
Vendors will be notified by the middle of the following month as long as their application was received by the end of the previous month.
 
Please do not email requesting status updates before your submission notice date. If you have not been contacted by your appropriate notification date, please email marketplace@comeoutwithpride.org.
 
Come Out With Pride is organized, operated, and produced by Come Out With Pride, Inc. The City of Orlando has a number of guidelines, rules, and regulations that all festival participants must follow. If you have any questions, please contact our team at marketplace@comeoutwithpride.org.
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Terms & Conditions

Please Note: If you submit your application through the wrong portal, your application will be considered invalid and will not be considered. Please be certain you are applying through the correct application.
 
Vendor agrees to follow all policies, terms and conditions, Liability Release and Participation Agreement outlined and enumerated below and further in the application. These policies, terms and conditions may not be altered, edited, amended or otherwise changed without permission of Come Out With Pride, Inc.  
 
Failure to comply with the policies, terms and conditions grants Come Out With Pride, Inc. or its authorized agents of the right to: Immediately terminate the vendor agreement; require Vendor, upon notice of violation, to cease operations and vacate the festival premises; and forfeit any and all fees paid to Come Out With Pride, Inc. for the right and privilege of participating in the Come Out With Pride festival and parade.
 
Submission of vendor application constitutes review and acceptance of the following policies, terms and conditions:  
 
Application Review: All Vendor applications are subject to review by Come Out With Pride and are generally reviewed and processed on a first-come, first-served basis. If approved, Vendor will be notified of preliminary approval via email. Come Out With Pride reserves the right to restrict the number of similar vendors. Come Out With Pride reserves the right to approve or deny a vendor application for any reason without explanation.
 
Payment: Full payment will be due upon approval of your application. Payment must be received for you to gain official approval and be assigned a vendor space. INCORRECT payments or selection of events that do not match the payments will result in your application being rejected.
 
Permits/Licensing/Insurance: Vendor is required to obtain, at Vendor’s own expense, any and all permits, licenses, and/or insurance that may be required by the City of Orlando and/or Orange County, and/or the State of Florida.
 
Booth Space: Each non-food booth space will be 10’ x 10’ and includes one table and two chairs. Tents or requests for additional tables and/or chairs are available to be rented at an additional cost to the Vendor. There are no refunds or fee reductions for unused tables/chairs. Vendor may not exceed the parameters of their purchased space(s). 
 
Electrical Access: Access to electricity is available at an additional cost. 
 
Personal Tents: Vendor may supply a personal tent for vendor use during the festival. Tents/shade structures may be no larger than 10’ x 10’ and may have no more than three sides/walls installed during festival hours. Any tent/shade structure brought in by vendor must be properly weighted per Fire Code, which requires a minimum of 40 pounds per leg on all tents/shade structures. Vendor must supply tent anchors for their tent. Tents may not be anchored with stakes or tied to any trees, benches or other structures/fixtures (this may result in fines/penalties from the City of Orlando). Fairly to supply proper weights may cause expulsion from festival grounds. 
 
Rental Items: Vendor shall leave all rental items, including tables, chairs, tents, etc. in the assigned booth space at the conclusion of the festival. Any unreturned items will be invoiced at the current replacement cost to Vendor.  
 
Clean Up: Vendor agrees to clean booth space at the end of the festival and remove any trash/debris or other items brought by Vendor or be subject to a $250 cleaning fee. Vendors may not dispose of sand in trash facilities on site or in any city planters, street, or sidewalk surfaces.
 
Vendor Operating Hours: All vendor booths must be open during festival operating hours. Event operating hours are subject to change. Notice of any change will be communicated via email. 
 
Food Vending: Food vending will be limited to designated food vendors completing the appropriate application.
 
Beverage Sales & Distribution: Come Out With Pride, Inc. reserves all rights to the sale and distribution (including free) of all alcohol during the event. Vendor may not sell or otherwise distribute any beverages without written permission from Come Out With Pride, Inc. Sampling of alcohol products is not permitted. 
 
Attendance: Come Out With Pride, Inc. makes no representation or guarantee with regard to actual attendance numbers.  
 
Prohibited Items: Vendor shall not display, offer for view or sell any illegal or contraband items. Vendor shall not display, offer for view or sell any items that are unlicensed and/or copies/interpretations of licensed or registered items. The laws of the State of Florida and local ordinances of the City of Orlando and Orange County shall apply.  
 
Prohibited Behavior: Vendor may not taunt, abuse or engage in a verbal or written altercation with any event attendee, other vendor, entertainer or other participant. Vendor may not engage in any action that may be in direct conflict with the purpose, mission, values and/or spirit of Come Out With Pride, Inc. Violators shall be subject to removal at the discretion of Come Out With Pride, Inc.  
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Prices

LAST CHANCE 10x10 Booth $1,500 (+ tax and fees) Non-refundable LAST CHANCE to grab your space before we sell out and close registration. Single booth space is 10 feet wide and 10 feet deep. Each 10x10 vendor space will come with a table and 2 chairs. Tents are not provided.
Chair $10 (+ tax and fees) Non-refundable Add 1 chair. Every 10x10 space includes one table and two chairs.
Table $30 (+ tax and fees) Non-refundable Add 1 table. Every 10x10 space includes one table and two chairs. Tables are 8 feet long and 3 feet deep.
Tent $345 (+ tax and fees) Non-refundable If you would like to rent a tent from us, choose the exact number of tents you need. For example, if you are registering for one space, choose one tent. If you are registering for two spaces and want two tents, choose two tents.
Electrical Access (110V) $350 (+ tax and fees) Non-refundable Vendors are responsible for providing their own extension cords and power strips necessary to use the electrical access provided. Extension cords must be 12 gauge heavy duty cords and should be at least 25 feet in length. Come Out With Pride, Inc. does not provide extension cords or power strips.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • What category is your business/organization?
  • If you selected "Other" for the previous question, please specify below:
  • Tell us about your organization and why you would like to participate.
  • Company / Organization Mission or Inclusion Statement
  • Does your organization/business align with us?
  • How will you utilize your space?
  • Come Out With Pride, Inc. Liability Release
  • Participation Agreement
  • Signature Collection Acknowledgement
  • I acknowledge my group/company must purchase a base parade and/or marketplace entry before purchasing any add ons.
  • After application approval, please come back and upload your COI. Due Oct. 1st.
  • Certificate of Insurance (COI) - Due October 1st.
2024 Large Business Marketplace Vendor Application
2024 Large Business Marketplace Vendor Application
2024 Come Out With Pride
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