RHMF 2025 Full Run Vendor Application

STOP and READ THIS: Please understand that you MUST use the attached List of Sellable Wares document provided. Do not use your own hand written note paper, a screen shot of your product list from your website or anything OTHER than the provided form. Download it, fill it out and then upload it to Question 20 of this application (Please note: not the insurance question)

Payment and Pricing:
The merchant must pay the booth fee in advance to secure their space for the duration of the event. 

The fee schedule is as follows: for applications received

• Sept 30 - Nov 30  - $2.25 per sq foot
• Dec 1 - Feb 29   - $4.00 per sq foot
• Mar 1 - Apr 30 - please contact for pricing

New vendors may be eligible for special discounted rates. Please contact us for more details.  

Food vendors please fill out the Food Vendor Application

Invoices not paid within 30 days may be rejected to clear the way for new merchants in the same catagory.  The merchant must pay any taxes and fees required by local or state regulations.A $100 security deposit/clean-up fee will be required at check in.   

Display and Sale of Merchandise: All merchandise displayed and sold must be appropriate for the Renaissance Faire theme.
The merchant must maintain a tidy and visually appealing display and surrounding area outside their booth. Grass-trimming and mowing directly around your booth and ropes is the repsonibility of the merchant and must be done weekly. The merchant must take steps to decorate their tents in such a way as to fit into the theme of the show; i.e. pop-up tents should have metal poles and legs draped in fabric or garlands to hide the modern elements The merchant must provide accurate and honest descriptions of all merchandise sold.Any replicas or reproductions of historical artifacts must be clearly marked as such.

Conduct and Behavior:The merchant must conduct themselves in a professional and courteous manner towards all attendees, staff, and other merchants. The merchant must adhere to all local and state regulations, as well as any rules and regulations set forth by the Renaissance Faire organizers. The merchant must not engage in any activity or behavior that is illegal, unethical, or that may harm the reputation of the Renaissance Faire. 

Liability and Insurance: The merchant is responsible for any damage or injury caused by their merchandise or booth setup.The merchant must carry their own liability insurance and provide proof of insurance to the Renaissance Faire organizers before setting up their booth.
The Renaissance Faire organizers are not responsible for any lost, stolen, or damaged merchandise.Vendors are required to provide proof of Insurance.  Your one-million-dollar General Liability policy MUST name the following entities as “Additionally Insured”:

• Stone Circle, Inc, 12 Ellis Rd, Southbridge, MA 01550
• Harwinton Agricultural Society, 150 Locust Rd, Harwinton CT 06791