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2024 Food Vendors

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Deadline: Oct 01, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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2024 Food Vendors
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Date: Dec 06, 2024 10:00 am - Dec 08, 2024 6:00 pm (EDT)
place
Rock Hill, South Carolina
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$375 - $775

About the event

Experience the magic of the holiday season as a food vendor at ChristmasVille 2024! As a food vendor, you'll have the opportunity to showcase your delectable creations with thousands of hungry attendees. From mouthwatering holiday treats to savory comfort foods, you'll have the chance to tantalize taste buds and spread joy with every bite. With a captive audience of enthusiastic festival-goers, you'll have ample opportunity to build your brand, expand your customer base, and make lasting connections. While there are a few events and activities scheduled for the evening of Thursday, December 5th, the official food truck hours are as follows and must be respected unless otherwise approved by festival organizers: Friday, December 6th: 10:00 AM - 9:00 PM Saturday, December 7th: 10:00 AM - 6:00 PM Sunday, December 8th: 12:00 PM - 6:00 PM
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ChristmasVille
ChristmasVille
Contact Organizer
ChristmasVille
ChristmasVille
Contact Organizer

About the application

Experience the magic of the holiday season as a food vendor at ChristmasVille 2024!  As a food vendor, you'll have the opportunity to showcase your delectable creations with thousands of hungry attendees. From mouthwatering holiday treats to savory comfort foods, you'll have the chance to tantalize taste buds and spread joy with every bite. With a captive audience of enthusiastic festival-goers, you'll have ample opportunity to build your brand, expand your customer base, and make lasting connections.
 
OFFICIAL (REQUIRED) FOOD VENDOR HOURS
While there are a few events and activities scheduled for the evening of Thursday, December 5th, the official food truck hours are as follows and must be respected unless otherwise approved by festival organizers:
 
  • Friday, December 6th: 10:00 AM - 9:00 PM
  • Saturday, December 7th: 10:00 AM - 6:00 PM 
  • Sunday, December 8th: 12:00 PM - 6:00 PM
Vendors are required to be set up and ready for operations at a minimum of 1 hour prior to the times referenced above and are required to be on-site and open for business the entire time for each date. Closer to the festival, chosen vendors will receive load in instructions for Friday. 
 
New this year, vendors will be given the option to choose their approximate location. Pricing will now be based on size of your booth/truck and location. We will have two tiers. tier one spaces will be located near some of the highest populated areas, while tier two spaces will be located in general trafficked areas. If you need help deciding which area best suits you, please email christmasvillerockhill@gmail.com and we can help guide you. Pricing options are as follows: 
 
Food + Beverage Cart/Booth: (10 x 10 spaces):
Tier One: $500
Tier Two: $350
 
Food + Beverage Truck/Trailer (up to 24 feet in length): 
Tier One: $750
Tier Two: $500
 
Please note that this application is for consideration of becoming a food vendor for the 2024 ChristmasVille Festival. A completed application does not guarantee participation, as vendors will be selected based on several criteria including menu items and originality.  There will be a limited number of vendors per category. 
 
Please supply several pictures for representation of your menu items, booth/truck as it is set up, as well as corresponding pricing.  It is understood that your supply costs will likely fluctuate between now and the festival, so final pricing is not due until November 1, 2024.  
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Terms & Conditions

Application deadline is October 1, 2024.  
 
Applicants who have been accepted to participate will receive confirmation from Festival organizers with the requirement to keep current all applicable federal, state, and local licenses and permits to operate in Rock Hill, SC, as well as a Certificate of Liability Insurance naming ChristmasVille Rock Hill and the City of Rock Hill as ADDITIONAL INSURED. Your proof of insurance documents are not required to apply but will be required prior to November 1, 2024. Failure to provide said documentation by November 1 will remove you from the festival. 
 
Documents required include:
  • A VALID City of Rock Hill Business License 
    • The application can be found at www.cityofrockhill.com, or you can reach out to the business licensing office directly via email at businesslicense@cityofrockhill.com, or at 803-329-5590.
    • An FSE Grease Discharge Permit  
      • This can be found at www.cityofrockhill.com/fog, or you can reach out to the GMP Official at 803-329 -8703.
  • DHEC Inspection  
    • Information regarding SCDHEC regulations can be found at SCDHEC.gov or by calling the Environmental Health Manager at 803-909-7373.
  • A VALID State of South Carolina Retail Business License  
    • This can be found at www.dor.sc.gov/tax/registration.
Those approved are required to be on-site and open for business the entire time for each date. Poor weather, lack of sales, etc. are not considered reasons for not being on-site. Cancellation on your part within one week of the event will be considered a violation of this agreement and no refund will be issued. If you encounter a situation that prevents you from attending a date you reserved, please contact christmasvillerockhill@gmail.com.
 
The Festival will proceed RAIN OR SHINE. Should ChristmasVille be canceled due to severe weather or unforeseen circumstances, vendors may request a partial refund of their vendor fee. $100 of the fee is non-refundable to cover the cost of rentals, operations, etc.  
 
The City of Rock Hill's risk management team has requested that food truck vendors provide their own 50 to 30 amp adapters due to liability concerns. Single vendor spots are not to exceed 24 feet. 
 
Additional Notes:
  • No distribution, canvassing, flyers, nor vending of any kind may be done by strolling through the park.
  • Food vendors are required to sell only Coke products for soft drinks, including water (Dasani). Homemade drinks are allowed, but any labeled soft drinks or bottled water must be Coke products. If you choose not to sell Coke products, please refrain from offering soft drinks or water.
  • Vendors must post prices in a legible manner and in a visible place. 
  • The sale or consumption of alcoholic beverages is strictly prohibited and will result in expulsion from the Festival.
  • All food items must be stored inside the vehicle, covered and off the ground.  
  • Food should primarily be prepared on site.  Pre-packaged foods are discouraged. 
  • You are required to provide appropriate cleaning material.
  • Do not pour ANYTHING in the drains. Do not get stains or grease of any kind on the pavers.  
  • Take your trash with you. Improper trash disposal is grounds for exclusion from participation at future Festivals.
  • If a vendor is rude or disrespectful to the public, staff, or other vendors, they will be removed from the Festival without refund.   
  • Deadline for applications is October 1, 2024. 
  • A completed application does not guarantee participation.  
Hold Harmless Agreement
By submitting this application, the applicant shall indemnify and hold harmless ChristmasVille, the City of Rock Hill, and the Old Town Association, its agents, volunteers, elected officials and employees from and against all losses, costs, damages, expense, and liability caused by an accident or other occurrence in bodily injury, including death, sickness and disease to any persons, or damage or destruction to property, real or personal, arising directly or indirectly from Applicant’s operations, products or services at ChristmasVille.  
 
Applicant agrees to waive, release and discharge ChristmasVille, the City of Rock Hill, and the Old Town Association, its agents, volunteers, elected officials and employees, of and from any and all claims, demands, costs, liability and causes of action whatsoever that may arise as a result of Applicant’s participation in ChristmasVille, including but not limited to, any claims, causes of action, liability, damages, demands and costs related to injury to any of the Applicant’s person or property.
 
This waiver and release shall inure to the benefit of ChristmasVille, the City of Rock Hill, and the Old Town Association and shall bind applicant along with its employees, heirs, legal representatives, assigns and successors in interest of the Applicant or any member thereof.
 
I represent that I am the person whose name appears on this vendor application, and that I viewed and understand this Hold Harmless Agreement and the rules, regulations, and guidelines provided.  I acknowledge and agree to the statements, terms, and conditions in this application, and that by submitting this application, I am providing electronic agreement to these terms that will have the same legal effect as signing the document with a written signature, which shall be valid evidence of my intent and agreement to be bound.
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Prices

Application fees $25 Non-refundable There is a $25 non-refundable application fee which is charged upon application.
Tier One Cart/Booth $500 Non-refundable Single booth space is 10 feet wide and 10 feet deep. Tier one spaces will be located near some of the highest populated areas, while tier two spaces will be located in general trafficked areas.
Tier Two Cart/Booth $350 Non-refundable Single booth space is 10 feet wide and 10 feet deep. Tier one spaces will be located near some of the highest populated areas, while tier two spaces will be located in general trafficked areas.
Tier One Truck/Trailer SOLD OUT Non-refundable Your truck/trailer may be up to 24 feet in length. Tier one spaces will be located near some of the highest populated areas, while tier two spaces will be located in general trafficked areas.
Tier Two Truck/Trailer $500 Non-refundable Your truck/trailer may be up to 24 feet in length. Tier one spaces will be located near some of the highest populated areas, while tier two spaces will be located in general trafficked areas.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Please describe your menu.
  • How would you categorize your menu?
  • What are your prices?
  • What are your power requirements?
  • Please list 3-5 events you have participated in within the last 2 years.
  • Have you previously participated in ChristmasVille? If so, which years?
  • As your unit is oriented in normal traffic, what size do you serve out of?
  • Certificate of Insurance Image
  • State of SC Business License Number
  • City of Rock Hill Business License Image
  • DHEC Inspection Image
  • Grease Discharge Permit
  • Anything Additional

Picture requirements

  • Minimum pictures required: 2
  • Please include photos of your food truck or display, as well as your actual products.
2024 Food Vendors
2024 Food Vendors
2024 Food Vendors
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