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Non-Profit Booth Application 2024

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Deadline: Sep 09, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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NC Whirligig Festival 2024
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Date: Nov 02, 2024 10:00 am - Nov 03, 2024 5:00 pm (EDT)
place
Wilson, North Carolina
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$45 - $775

About the event

The 20th year of the annual North Carolina Whirligig Festival will be held on Saturday & Sunday, November 2 & 3, 2024. The event started as a way to celebrate what was unique to Wilson, NC - the innovative and whimsical folk art whirligigs created by Vollis Simpson. At the heart of the festival is a park containing 30 of his original giant metal structures that spin in the wind. The festival is the largest event in Wilson, 8 blocks of fun, that includes home-made arts and crafts, food vendors, non-profit agencies and sponsors. Entertainment is provided on several stages with live music, a free kids zone, a kids performance stage, strolling artists and art demonstrations. The NC Whirligig Festival averages about 55,000+ visitors attend over the 2-day festival weekend in historic downtown Wilson. The festival is run by a group of dedicated volunteers and is held each year the first full weekend in November.
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About the application

Welcome to the North Carolina Whirligig Festival! Browse through our application and let us know if you have any questions.

Fees: $25 Application fee + Booth Fee
All vendors pay the same application fee, which is charged immediatley. The booth fees vary depending on category and activity. They are charged upon approval. 

We have 4 Non-Profit categories:
 
1. Display only - ($50 booth fee) - for organizations and agencies sharing educational and/or awareness information. No sales of any kind, however a donation bucket is allowed. Donations are accepted with nothing in return except a thank you and a smile. 
 
2. Fundraising - ($100 booth fee) - for organizations and agencies that are selling items, merchandise, holding a raffle, selling tickets, donation bucket or raising funds in any manner. Fundraising is an exchange of money for something, such as an item, service, merchandise or ticket.

3. Political Party - ($750 booth fee) - for any political party or political candidate running for office. This includes democrats, republicans, independents and political organizations supporting election campaigns.
 
4. USA Military - ($25 booth fee) - displays for recruitment, awareness and education of active military service branches including Army, Navy, Air Force, Marines, Coast Guard and National Guard. Veterans groups and military support groups fall under category #1 or #2 depending on their booth activites. 

Note: Any non-profit organization that is wanting to sell food or beverages must apply under the Food Vendor category. Pre-Packaged food sales such as nuts & candy are under the Commercial vendor category. 
 
The NC Whirligig Festival supports local and regional Non Profit agencies. Non Profit organizations have an increased potential for outreach during the largest annual event in Wilson.
 
Non-Profit organizations may use the festival environment to raise awareness, share information, fund raise, sell hand made arts and crafts, products, services, event tickets, hold a raffle or drawing, collect donations or use a wide variety of creative fundraising.

Booth fees vary depending on vending category and size of booth. Booth fee are charged once application is approved. 
 
Applications for 2024 are electronic only - no paper needed. 
 
This is an electronic agreement and by applying for the booth, you are validating and approving this agreement electronically. By submitting the application you are confirming that you have read the NCWF Vendor policies and agree to abide by them as stated in the guidelines below. 
 
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Terms & Conditions

Refer to the NC Whirligig Festival Vendor Booth Policies and Guidelines.
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Related files

NCWF Electrical Outlet diagram
NCWF General Vendor Policies 2023

Prices

Application fees $25 Non-refundable There is a $25 non-refundable application fee which is charged upon application.
Non-Profit Display Only booth $50 Non-refundable Single booth space is 15 feet wide and 10 feet deep. This is for the use of a 10x10 ft tent. The extra space on the left and right are to provide storage between vendors. Your tent may not extend beyond 10 feet deep - this is set by fire code standards. If you need a wider booth, you may purchase a double or triple space as they are available.
Non-Profit Fundraising $100 Non-refundable Single booth space is 15 feet wide and 10 feet deep. This is for the use of a 10x10 ft tent. The extra space on the left and right are to provide storage between vendors. Your tent may not extend beyond 10 feet deep - this is set by fire code standards. If you need a wider booth, you may purchase a double or triple space as they are available.
Political Party $750 Non-refundable Single booth space is 15 feet wide and 10 feet deep. This is for the use of a 10x10 ft tent. The extra space on the left and right are to provide storage between vendors. Your tent may not extend beyond 10 feet deep - this is set by fire code standards. If you need a wider booth, you may purchase a double or triple space as they are available.
USA Miliatary $25 Non-refundable Single booth space is 15 feet wide and 10 feet deep. This is for the use of a 10x10 ft tent. The extra space on the left and right are to provide storage between vendors. Your tent may not extend beyond 10 feet deep - this is set by fire code standards. If you need a wider booth, you may purchase a double or triple space as they are available.
Double Booth space $150 Non-refundable This is an additional fee added to your booth fee for extra space. The double booth space is 10 ft deep and 30 ft wide. This provided two single booth spaces side-by-side for larger displays. A limited number of double booth spaces are available.
Triple Booth space $225 Non-refundable This is an additional fee added to your booth fee for extra space. The triple booth space is the largest booth space allowed. The space is 10 ft deep and 45 feet wide. This is 3-single booth spaces side-by-side. We offer a limited number of triple booth spaces.
NonP-Electrical Outlet (115v/15 amp - household style) $20 Non-refundable Refer to the Electrical Outlet PDF. Your plug must match the outlet. We do not make adjustments - bring your own adapter. Approximately half of the vendor booth spaces have ONE electrical outlet available. Vendors requesting electricity are strategically placed to provide utilities and a variety of vendors within each block of the festival. Electrical requests will be considered on a first come, first served basis.
Water access $20 Non-refundable Access to water is limited and typically reserved for food vendors. However, requests will be considered on a first come, first served basis. Water access will at a corner fire hydrant. Vendors should bring 100 ft hose to reach booth.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Provide your 501(c)3 number:
  • Have you been a vendor with the Whirligig Festival before?
  • List 2-3 recent festivals or events in which you have partcipated:
  • Please provide a brief description of your non-profit organization.
  • Upload photos of any items you will be selling or fundraising, raffle, etc...
  • Insurance
  • NC Sales Tax ID Number (if available)
  • How did you learn about the NC Whirligig Festival?
  • By signing your name, you agree to our terms and conditions.

Picture requirements

  • Minimum pictures required: 5
  • Upload a minimum of 5 photos: (2) of booth display and (3 or more) of activities or items that will be displayed in your booth.
Non-Profit Booth Application 2024
Non-Profit Booth Application 2024
NC Whirligig Festival 2024
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