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Food Vendor Application 2024

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Deadline: Sep 09, 2024 11:59 pm (GMT-04:00) Eastern Time (US & Canada)
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NC Whirligig Festival 2024
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Date: Nov 02, 2024 10:00 am - Nov 03, 2024 5:00 pm (EDT)
place
Wilson, North Carolina
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$45 - $525

About the event

The 20th year of the annual North Carolina Whirligig Festival will be held on Saturday & Sunday, November 2 & 3, 2024. The event started as a way to celebrate what was unique to Wilson, NC - the innovative and whimsical folk art whirligigs created by Vollis Simpson. At the heart of the festival is a park containing 30 of his original giant metal structures that spin in the wind. The festival is the largest event in Wilson, 8 blocks of fun, that includes home-made arts and crafts, food vendors, non-profit agencies and sponsors. Entertainment is provided on several stages with live music, a free kids zone, a kids performance stage, strolling artists and art demonstrations. The NC Whirligig Festival averages about 55,000+ visitors attend over the 2-day festival weekend in historic downtown Wilson. The festival is run by a group of dedicated volunteers and is held each year the first full weekend in November.
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Test by Theresa
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Test by Theresa
Test by Theresa
Contact Organizer

About the application

Welcome to the North Carolina Whirligig Festival! Browse through our application and let us know if you have any questions.
 
FEES: $25 application fee + Booth Fee
All vendors pay the same application fee, which is charged immediatley. Booth fees vary depending on category and activity, which is charged after approval. 
 
We have 4 Food Vendor categories: 
 
  1. Food Vendor - ($500 booth fee) -  a wide variety of food vendors, including American fare, International and all types of food in between. Food vending booths may be under tents, in pull trailers or in food trucks.
2. Beverages only - ($250 booth fee) - for those selling only beverages such as lemonades, coffee, fruit drinks, frozen or blended drinks, sodas and teas. 
 
3. Non-Profit Food vendors - ($250 booth fee) -  organized by a non-profit agency or organization. A 501c3 number must be provided. 
 
4. Wilson Downtown Restaurants - ($250 booth fee) - any downtown restaurant located within the festival zone, may apply to sell curbside foods. Businesses do not need to apply to be open and operate inside as usual. 
 
NOTE: Pre-Packaged Food - any vendor with pre-packaged food items such as candy, nuts, jellies, jams, salsas, sauces, etc... apply as a COMMERCIAL vendor, not a food vendor, as they do not need a health department inspection. 
 
The NC Whirligig Festival receives a high level of Food Vendor applications. Each application is considered individually as they are received.
 
Food booths are scattered throughout the festival zone and mixed into each block along with other festival vendors.
 
All food vendors must display their menu and prices. 
 
Any food vendor that uses charcoal, wood or any fuel type that can not be shut off (immediately in an emergency) will be considered as a Grilling/Cooker. All Grilling/Cookers will be assigned space within the Beer & Bones location. This is required according to the safety and fire guidelines of the Wilson Fire Department. 
 
Applications for 2024 are electronic only - no paper needed. 
 
This is an electronic agreement and by applying for the booth, you are validating and approving this agreement electronically. By submitting the application you are confirming that you have read the NCWF Vendor policies and agree to abide by them as stated in the guidelines below. 
 
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Terms & Conditions

Refer to the NC Whirligig Festival Vendor Policies and Guidelines.
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Related files

NCWF Electrical Outlet diagram
NCWF General Vendor Guidelines 2023

Prices

Application fee $25 Non-refundable There is a $25 non-refundable application fee which is charged upon application.
Beverage Only food vendor $250 Non-refundable Single booth space is 15 feet wide and 10 feet deep. This is for the use of a 10x10 ft tent. The extra space on the left and right are to provide storage between vendors. Your booth set up may not extend beyond 10 feet deep - this is set by fire code standards. If you need a wider booth, you may purchase a double or triple space as they are available.
Non-Profit Food Vendor $250 Non-refundable Single booth space is 15 feet wide and 10 feet deep. This is for the use of a 10x10 ft tent. The extra space on the left and right are to provide storage between vendors. Your booth set up may not extend beyond 10 feet deep - this is set by fire code standards. If you need a wider booth, you may purchase a double or triple space as they are available.
Downtown Restaurant food vendor $250 Non-refundable Single booth space is 15 feet wide and 10 feet deep. This is for the use of a 10x10 ft tent. The extra space on the left and right are to provide storage between vendors. Your booth set up may not extend beyond 10 feet deep - this is set by fire code standards. If you need a wider booth, you may purchase a double or triple space as they are available.
Food Vendor $500 Non-refundable Single booth space is 15 feet wide and 10 feet deep. This is for the use of a 10x10 ft tent. The extra space on the left and right are to provide storage between vendors. Your booth set up may not extend beyond 10 feet deep - this is set by fire code standards. If you need a wider booth, you may purchase a double or triple space as they are available.
Double Booth space $150 Non-refundable This is an additional fee added to your booth fee for extra space. The double booth space is 10 ft deep and 30 ft wide. This provided two single booth spaces side-by-side for larger displays. A limited number of double booth spaces are available.
Triple Booth space $225 Non-refundable This is an additional feed added to your booth fee for extra space. The triple booth space is the largest booth space allowed. The space is 10 ft deep and 45 feet wide. This is 3-single booth spaces side-by-side. We offer a limited number of triple booth spaces.
Electrical Power (as identified in Q#15) $20 Non-refundable Refer to the Electrical Outlet PDF for outlet style. Your plug must match the outlet. We do not make adjustments - bring your own adapter. Approximately half of the vendor booth spaces have ONE 110V electrical outlet available. We have a handful of 220/240v booth spaces. Vendors requesting electricity are strategically placed to provide utilities and a variety of vendors within each block of the festival. Electrical requests will be considered on a first come, first served basis.
Water access $20 Non-refundable Access to water is limited and typically reserved for food vendors. However, requests will be considered on a first come, first served basis. Water access will at a corner fire hydrant. Vendors should bring 100 ft hose to reach booth.

Questions on the application

Business information

  • Business name
  • Legal business name
  • Contact name
  • Address
  • Email
  • Phone
  • Website (Optional)
  • Logo (Optional)

Additional information

  • Have you been a vendor with the Whirligig Festival before?
  • List 2-3 recent festivals or events in which you have partcipated:
  • Please identify your food category:
  • Menu Options
  • What type of set up do you have for your food booth?
  • If you need electricty, identify the level of electrical power you need. The outlets within the festival zone are one of two types. Refer to electrical guide to ensure your plug will match the outlets. If it does not, you will need to purchase an adaptor before particpating in the Whirligig Festival.
  • Do you have your Wilson Health Department food permit?
  • Insurance
  • NC Sales Tax ID Number
  • How did you learn about the NC Whirligig Festival?
  • By signing your name, you agree to our terms and conditions.

Picture requirements

  • Minimum pictures required: 5
  • Upload a minimum of 5 photos: (2) of your food booth and (3 or more) of the food items that will be for sale in your booth.
Food Vendor Application 2024
Food Vendor Application 2024
NC Whirligig Festival 2024
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