Thank you for your interest in Christmas in Ball Ground on December 7th and 8th in Downtown Ball Ground.
APPLICATION AND FESTIVAL FEES:
Complete attached Vendor specific application. Application deadline is November 29th, 2024. VENDOR APP IS NOT ACCEPTED UNTIL PAYMENT HAS BEEN MADE. PAYMENT MUST BE MADE AT TIME APPLICATION IS SUBMITTED. All vendor load in information will go out one week prior to the festival date.
Food Trucks and Trailers (10x20) - $275 for single space. $500 for double Space
Food Tents (10x10 - $150 single space. $275 Double Space
VENDOR FEES INCLUDE BOTH DAYS AND VENDORS ARE REQUIRED TO ATTEND BOTH DAYS.
The payment for the booth fee will be processed immediately as vendor submits application. If your application is denied, your payment will be refunded within 7 business days. IF YOU DO NOT HEAR FROM US YOU ARE ACCEPTED.
If payment isn't refunded in 7 business days, you have been accepted. Set-up details, maps and hotel information will be sent out the Monday before the event.
VENDOR RULES AND REGULATIONS:
This is a family friendly festival that will include craft beer, food vendors, live music, and several other activities. All vendors must be approved by the Event Committee, which reserves the right to permit vendors and limit activities at its sole discretion. Only vendors and products that are approved by the Event Committee will be permitted. The application deadline is November 29th, 2024.
Truck and Trailer space will be assigned by the Event Committee. Multiple spaces may be requested for an additional fee per space. There will not be electricity or water provided. If you need electricity, you will need to bring a quiet generator. If you need water, you will need to provide your own.
One Vendor per booth space; sharing of booth space is not allowed. Vendors cannot sublet or apportion space to anyone else. Set‐up is allowed during allotted times only. While the Event Committee will make every effort to accommodate specific requests, we cannot guarantee space locations and locations will be assigned by the Event Committee. Trucks and Trailers must be set‐up within their designated 10x20 space. All spaces will be located along the street, bring necessary equipment for set‐up. Vendors must provide their own tents, displays, chairs, tables, set‐up equipment, change, etc. Tent weights are necessary for setup.
The Event Committee reserves the right to ask any Vendor to remove any product or display deemed not acceptable by the Event Committee at the sole discretion of the Event Committee.
The Event Committee reserves the right to remove from our mailing list Vendors who display unprofessional behavior.
Vendors must be present and operational for the duration of the festival. Early breakdown will not be permitted. There is no rain date – come prepared rain or shine.
Booth must always be open and manned during festival hours. Vendors are responsible for booth set‐up, break‐down, and security of your property.
Booth must be set‐up and ready for business by 11:30 a.m.. All vehicles, trailers and debris not part of your food service are to be off the street and cleared from the festival area by 11:00 a.m.. After unloading and setup, vendor vehicles and trailers must be moved to designated vendor parking area(s). Vehicles and trailers are not permitted to enter the festival grounds and area during festival hours of operation, unless otherwise approved by the Event Committee.
Vendors will not be allowed to park cars, trucks, or trailers at the curb surrounding the park during festival hours – NO EXCEPTIONS.
Vendors must unload and move vehicles immediately to designated parking areas. If Vendor carries additional stock, it is suggested to bring a dolly or hand‐cart to bring additional stock to booth as necessary.
Vendors are responsible for Georgia State Sales Tax collection and reporting and any other sales fees or other charges that may be applicable to any activity relating to this festival.
Food Vendor booth space does not include electricity or water. Vendors must provide all materials needed to operate their booth, change, etc. Grease/oil must be securely contained and removed from premise at end of the event.
Food Vendors are required to use the provided dumpsters for booth trash.
Food Vendors are responsible for cleaning up booth space.
Food Vendors cannot leave debris, boxes, etc. at booth space.
Food Vendors are required to bring a 55 gallon trash can to put next to their booth for use by the public (these will be emptied by event clean‐up staff).
Food vendors are responsible for complying with all State of Georgia and local county health and safety regulations.
Food Vendors must provide an exact and complete listing of the food items you wish to serve on Food Vendor Application. Approved menu items and pricing must be clearly posted throughout the duration of the festival.
Food Vendors must sell all pre‐approved menu items for the entire show. Nothing may be offered for sale that is not listed as approved at time of acceptance. Last minute changes are not allowed, and Food Vendors will be asked to remove unapproved items from sale. The sale of food items is restricted to pre‐approved Food Vendors only.
Cancellations prior to November 1st, 2024, must be made in writing via email to kristen@bsheepevents.com or by letter to Black Sheep Events, 160 Lee St. Suite A, Canton, GA 30114. A 50% refund will be given if made prior to November 1st, 2024. Cancellations on or after September 1st, 2024 must be made in writing via email or letter to the same address and will not receive a refund of fees submitted. No refunds will be given for no‐shows. The application fee is not refundable in whole or part.
The Event Committee reserves the right to remove any Vendor from the event who does not adhere to all Rules & Regulations set forth by the Event Committee. Non‐compliance with the rules and regulations set forth may affect obtaining booth space in future Black Sheep Event events.
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