2024 Vendor Agreement – Bozeman Renaissance Festival
By submitting your application to become a vendor at this event, you certify that you have read and agree to the following:
Market Date and Times of Note
The market is held from 10am – 8pm on Saturday, August 24. Vendor setup will begin at 5pm the evening of the 23rd and teardown will begin at the close of the event at 8pm. All vendor belongings and materials must be removed from the venue that evening.
Venue
No part of your displays or operation may reside outside of your designated space and into the isle or into your neighbor’s space. Vendors agree to be held liable for any damages incurred to the event space as a result of their operation in the venue.
Booth and Vendor Expectations
No direct sales items are allowed.
All vendors are expected to present themselves in relevant garb and to behave in a manner that maintains the fantasy element of the event. This means using the King’s speech to the best of your ability as well as endeavoring to limit the use of electronic devices when possible.
Booths should be decorated in a fashion that promotes the overall “Historical” esthetic of the fair. Note, we do not have a period theme, anything pre 19th century is appropriate. Hide your poles and your table feet, etc. Make an effort.
All vendors should be ready to go by 9AM on Saturday and there will be a 9am vendor meeting before the beginning of the fair.
It is the expectation that each vendor sell only the products that are listed in their application. If items not listed on the application are presented on market day, the event coordinator or their agents will ask that they are removed from the display. Prices for each item should be clearly marked.
Weapons must be peace tied.
Each Booth space comes with vendor passes for the weekend of the festival. Let me know in the Special Requests section how many you will need. Please be sure to have these with you when entering and exiting the venue after the start of the event.
It is the expectation that vendors remain for the duration of the market. Vendor who pack up and leave early will not be eligible for future events.
This event will have a catered bar available. While vendors are welcome to patronize the bar, please maintain the appearance of sobriety and ability to drive safely upon leaving the venue.
All vendors are expected to carry liability insurance that covers them at the Gallatin County Fairgrounds as listed coverage.
Food Vendors
All food vendors must comply with the policies of the Gallatin City County Health Department. Food Vendors must supply proof of their Retail food operator’s license, Temporary Food Permit, or Cottage Food permit. Additionally, for those food vendors cooking on-site, the Bozeman Fire Department has rules for operating within city limits- please reach out to Travis at "thansen@bozeman.net" to verify the need for and to schedule an inspection-these inspections are necessary to operate in Bozeman City limits. We can have them inspect you at the venue on Friday.
All Food Trucks will also need to sign a contract with the Gallatin County Fairgrounds and the Fairgrounds will be charging a 17% on sales for participation. For this reason, food truck fees are reduced to $50 regardless of size.
No alcohol may be served on the grounds except by the contracted alcohol purveyor.
Booth Fees
10X10 - $100
10X20 - $150
10X30 - $200
Food Truck - $150
Booth fees are due at the time of the acceptance of your application. Applications will be reviewed on a first-come-first-served basis with review and acceptance or rejection of applications to be completed within 72 hours of application receipt.
Cancellation Policy
If a vendor must cancel for any reason more than 30 days prior to the event, a refund of 75% of the booth fee will be forwarded to the vendor within 30 days of the cancellation.
Disclaimer
Manhattan Candy Co. LLC, its owners, employees, or associates accept not responsibility for loss of products due to theft or damage, for injuries sustained during the course of your participation in the event, or for behaviors of our vendors as they participate in this event. This event will serve alcohol and the coordinators accept no liability for circumstances arising from vendors’ or patrons’ consumption of it.
