GENERAL INFORMATION & AGREEMENT
By reading the information below and submitting this online Application & Agreement, you are agreeing to abide by all rules and regulations set forth by the event organizers in the 2024 Shop and Stroll Markets and made a part hereof by reference. Please read over the Expo Rules, Terms & Conditions before filling out and submitting your application. You agree to and understand the Expo Rules, Limitations, and Procedures by submitting your application and payment. Please note that you must pay the Booth Site Fee and non-refundable Jury/Application fee at the time of application. Refunds for non-accepted applications, less the jury/application fee, will be refunded via the EVENTENY platform to the credit card initially used.
Application Process
1. Complete the online application form
2. Provide detailed information about your booth, products/services, and category
3. Attach necessary documents or images to support your application
4. Apply before the deadline or there is an extra charge.
5. Once approved, your card will be automatically charged
APPROVAL:
Applications will be approved/denied based on event needs, space availability, and/or amount of duplicated products. The submittal of an application does not guarantee a vendor's acceptance into any event. All decisions are at Shop and Stroll Market's discretion. Shop and Stroll Markets has a right to deny or cancel any vendor that does not follow the professional expectations and guidelines of Shop and Stroll Markets. Shop and Stroll Markets DOES NOT GUARANTEE EXCLUSIVITY for vendors on particular items.
Vendor Acceptance Terms
- We review each vendor application individually, considering product type, display quality, location, community reviews, and professionalism
- Vendors agree to promote and share event promotions through their marketing channels
- Each application must include five digital photographs: four photographs must clearly show the work the artist intends to exhibit and one photo must be an image of the artist’s booth completely set up. If there is no booth photo, the artist may automatically be disqualified from the jury process
SPACE SIZE AND ASSIGNMENT
- Vendors will be given an inside space
- Space assignments provided at check-in only
- There is no booth splitting. One vendor per booth
Setup and Breakdown Information
- Setup begins at 7:15 am
- Vendors must comply with setup timelines, remove vehicles by 15 minutes before the event
- Booth breakdown commences after the event ends at 1 pm
- Must be fully packed and cleared out by 1:45 pm
Space and Display
- Must stay within designated space limits, including display racks and tables
- Booths should remain open and staffed for the duration of the event
- Vendors must furnish their own cash bank and credit card processing if they wish to take credit cards
- Vendors must comply with all state and federal laws, regulations, and sales tax requirements
Event Protocol
- All vendors must operate from under a self-contained trailer. Pushcarts, umbrella stands, display tables, and strolling vendors are not permitted unless otherwise approved by Shop and Stroll Markets.
- Vendors are responsible for removing empty boxes, trash, plastic bags, etc. Vendors are fully responsible for the cleanliness of the area of rental. The area must be left in the same condition as it was when you arrived. All vendor items must be removed from the premises at the end of the event.
Refunds and Cancellations
- No refunds or credits will be given under any circumstances
- If a vendor cancels or fails to participate, they forfeit their payment
Release and Waiver
- By participating, vendors consent to be photographed, recorded, and waive claims against Shop and Stroll Markets, Mary Claridy Coordinator, its employees, successors, volunteers, building owners, and tenants
- Vendors are responsible for damages caused by themselves or their employees
Marketing and Photography
- Shop and Stroll Markets reserves the right to take photographs or videos of vendors' products and displays for marketing and promotional purposes
- Vendors grant permission for the use of such images and agree to hold harmless Shop and Stroll Markets and its affiliates from any claims or damages arising from the use of such images
Parking
- Follow event signage and instructions
- Vendors will be directed to a designated parking area to check in and unload their booth
Weather
- Shop and Stroll Markets is a RAIN or SHINE event
- The event will take place rain or shine, and approved vendors agree to be present during the event hours despite weather conditions
Acts of God
- Shop and Stroll Markets and its affiliates shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor fire, strikes, or lockouts
Compliance with Laws
- Vendors must comply with all applicable laws, regulations, and ordinances, including but not limited to health and safety regulations, tax laws, and consumer protection laws
Vendor Conduct
- Vendors are expected to conduct themselves professionally and respectfully at all times during the event
- Vendors must comply with all instructions from event staff and security personnel
Identification
- The parties to this Agreement are:
- Shop and Stroll Markets (hereinafter referred to as "SSM")
- [Vendor Name] (hereinafter referred to as "Vendor")
Entire Agreement
- This Agreement constitutes the entire understanding between the parties and supersedes all prior or contemporaneous agreements or understandings, whether written or oral
- This Agreement may not be amended or modified except in writing signed by both parties
Dispute Resolution
- Any disputes arising out of or related to this Agreement shall be resolved through binding arbitration under the rules of the American Arbitration Association
- The arbitration shall be conducted by a single arbitrator and shall take place in Burlington NC
Governing Law
- This Agreement shall be governed by and construed under the laws of the NC
- Any legal action or proceeding arising out of or related to this Agreement shall be brought exclusively in the courts of NC
By submitting your application and payment, you acknowledge that you have read, understand, and agree to be bound by the terms and conditions of this Agreement.
