Retail Vendors

This application is for retail vendors that sell items such as clothing, personal protection gear, books, outdoor items, henna artists, etc. Please note that submission of an application does not guarantee booth space. Approval is required first, after which you may secure your booth space with payment before the September 6th deadline. Failure to make payment by the deadline will result in the release of your booth space to the next applicant in line.

The City of Katy is gearing up for a festive celebration of its rich history and cultural heritage! Join us for a weekend packed with family fun and community spirit at the newly redesigned Historic Town Square in front of Katy City Hall. This event, benefiting the Rotary Club of Katy, promises something for everyone, with 100% of net proceeds going back into our beloved Katy Community through scholarships, nonprofit organizations, and charities. Friday, October 11th will be designated for vendor load in, volunteer meetings, and operational run throughs. The Katy Rice Harvest Festival kicks off Saturday, October 12th 10am-10pm & continues Sunday, October 15th 12pm-6pm The event spans two days, overflowing with activities. Explore 150 vendor booths offering unique crafted items, indulge in delicious treats from food trucks, and enjoy live music performances. Our expanded kids/teen zone ensures that the little ones have just as much fun, with bounce houses, obstacle courses and interactive games galore. Come watch the demo cooking show, cheer on the KRHF King and Queen, and don't miss out on the cooking and art contests. Dance the night away in front of the the main stage or quench your thirst in our beer garden, there’s something for everyone. The newly reimagined festival will feature fantastic opportunities to discover new shops & revisit some of your favorites, savor culinary delights, and forge new connections within our vibrant community. Parking is made easy with new routes, ample space, and free shuttle service to and from the Merrell Center throughout the festival. We also encourage rideshares and will be offering discounts for those who choose to utilize our rideshare partners! Join us in celebrating Katy's heritage and giving back to the community we all love. We can't wait to see you there!

The City of Katy disclaims any responsibility for statements, actions, omissions, or claims made by exhibitors regarding their marketing efforts and booth activities.EXHIBIT SPACE:Each exhibit space measures 10 feet deep by 10 feet wide. Electricity is not provided.
All work and personal belongings, such as tables, chairs, and boxes, must remain within the assigned space.
Exhibitors must bring a canopy, no larger than 10’ x 10’, securely weighted and anchored against wind gusts and weather conditions.
Attendees are encouraged to bring their own drinks and snacks or utilize the available food vendors and drink booths.
UNOCCUPIED BOOTH SPACE AND REFUNDS:The City of Katy reserves the right to reassign unoccupied booth space or portions thereof without issuing refunds.
EVENT POSTPONEMENT OR CANCELLATION:The City of Katy is not liable for damages or expenses incurred by exhibitors due to event postponement, interruption, or cancellation beyond its control.
Refunds, if applicable, will be issued after deducting incurred expenses.
SPACE SHARING AND DISPLAY POLICIES:Exhibitors may share or assign their allotted spaces with written consent from the festival producer.
Only items specified in agreements may be displayed.
DEADLINE:Vendors are urged to complete contracts and payments promptly to ensure participation by the specified date.
EXCLUSIONS FROM EVENT:The City of Katy reserves the right to determine the suitability of exhibitor products, services, or activities.
Exhibitors must comply with event standards; non-compliance may result in exclusion or modification of displays.
POLICIES AND PROCEDURES:All booth renters are bound by the City of Katy's policies and procedures, as well as relevant fire, utility, and building codes.
Violation of policies may result in ejection without refund.
FACILITY RESTRICTIONS:Only vehicles involved in unloading or picking up booth items may enter the festival area.
Prohibited actions include drilling, nailing, or affixing items to property.
Exhibitors are responsible for any damage caused to the venue or other exhibitors' property.
Compliance with fire and safety regulations is mandatory.
Use of water in exhibits must be coordinated with the City of Katy.
Alcoholic beverages are not permitted.
Food giveaways require prior approval and compliance with health regulations.
Extension cords must be safely covered and secured.
EVENT CANCELLATION:The event will be canceled if there is a 60% chance of rain, with participants notified via email, text, and social media.
By completing this application, you acknowledge understanding and acceptance of all listed policies and procedures. You certify that all involved parties will be informed and comply with these policies and procedures as outlined.