In order to be in the Rescue Pet Adoption Area, you MUST bring adoptable Pets to the expo. If you do not have adoptable pets to bring, you MUST apply as a Non-profit/Rescue (Not bringing adoptable pets) booth space.
· You can choose to attend ALL THREE DAYS or you can choose to attend ONE DAY – These one-day space options are limited as we want to have the Rescue Adoption Area full for the entire weekend.
· YOU MAY NOT MOVE OUT EARLY OR PACK UP AND LEAVE THE SHOW IF YOU ADOPT OUT ALL YOUR ANIMALS. While this is wonderful news! It causes an empty looking adoption area. You are required to be here till the show ends on all three days, or if you choose to attend one day, till the end of that day.
· If you do adopt out all your animals, we would love it if you put signs up that says “WE ADOPTED OUT ALL OF OUR ANIMALS” and passed out/provided information about your organization. Or you can put "Coming soon for whom is coming the next day which is also super cute for attendees to see.
· Pet Supplies Plus is our Rescue Adoption Sponsor and within their booth they pass out freebies to patrons. They are not selling anything. Please let those that adopt an animal to visit their booth upon exiting the adoption area that PSP has a package for those that adopt a pet. These packages include treats, toys, coupons & more! At the end of the event PSP will donate whatever is left in their space to a selected rescue at the end of the show.
INSURANCE:
YOU MUST provide a copy of general liability insurance or event insurance to participate in our event, no exceptions. See more information on insurance requirements within the contract. Please make sure your insurance is up to date & Expo Productions, LLC is listed as the certificate holder. YOU MUST provide a copy of your certificate in order to participate in our event.
VOLUNTEERS WORKING THE EVENT:
Rescue organizations involved with the Novi Pet Expo will receive tickets to sell at their own discretion to recoup the fee for their booth space. They will also receive ONE-DAY or THREE-DAY wristbands for their volunteers working the booth space. These wristbands are only to be used by volunteers to enter each day throughout the weekend. Tickets must be redeemed at the Main Entrance of the Expo.
If more wristbands are needed for volunteers, they may be purchased for $12 each until November 15th, 2024. Volunteers working the event will enter through the back of the facility, and must have a wristband securely on.
Please make certain that all volunteers working in your rescue space are wearing some type of identification supporting your rescue during the entire event.
SET-UP/DIRECTIONS/PARKING:
· The Novi Pet Expo is located at the Suburban Collection Showplace, 46100 Grand River Avenue, Novi, Michigan 48374.
· Rescue spaces will receive 3 parking passes for the weekend. Parking is NOT FREE, there is a charge. You may purchase additional weekend passes for $15.00 with the parking pass form in this packet, or on Friday with the parking attendant. You may also buy them from the service desk during set up hours. If you do not purchase a parking pass, you will be required to purchase $10.00 parking each day. **You will not be able to purchase parking passes once the show becomes active.
· Please do not bring any animals prior to the allotted set-up times.
· Dogs may NOT stay overnight. They MUST be taken home each day after the show closes.
· Cats may stay overnight, so long as they have adequate amounts of food, water and a clean litter area in their cage. If any show staff see this privilege being abused, we will ask you to take the cats home at the end of the show each night.
· Tables and chairs are not included with your booth space. Please see below for how to rent tables/chairs if interested.
· Please quickly unload your vehicles and move them out of the building to accommodate others trying to load in.
· Organizations that prefer to set up early have a much easier time on event days.
LOADING/UNLOADING:
· Enter through the back of the Suburban Collection Showplace and look for a sign for the move-in door #5.
· You may drive your vehicle into the facility up to your booth space once checked in on Thursday, ONLY. Absolutely NO vehicles will be permitted to drive into venue Friday – Sunday until MOVE OUT begins.
· Please place parking passes in the driver’s side windshield for identification purposes during the entire event.
· Make certain that all animals are secured when removing them from vehicles in order to prevent “escape artists” during set up.
· Please have patience as we move other vehicles and volunteers through a small loading/unloading area
· Tables are available for an advanced rental discount from Art Craft Display, Inc. If you are interested in renting tables/chairs, please indicate this on your application. If pre-ordered they will be placed in your designated area. If you choose to order during the set-up day, you will be charged the show floor price, which is significantly higher than the advanced rate. If you would like to rent a table, please see the prices below:
Table Prices
6’ Uncovered table (Table cloth not provided) $10
8’ Uncovered table (Table cloth not provided) $12
6’ Covered and skirted table $17
8’ Covered and skirted table $20
Please note that if you rent or bring your own uncovered non-skirted table, we ask that you provide a nice, clean table cloth to use as a cover.
· You may request a 3 ft. back drape for your space to separate you from other booths, provided by us. If this is something you would like, please notify the Service Desk during move-in.
· For everyone’s safety, we ask that you do not stack crates.
· Please have show-floor etiquette, as our show is expected to look professional and clean. We ask that your booth space(s) mirror the professionalism we strive for during this event. It should be in an organized manner that will be well received by expo attendees. Your staff is also expected to look professional and clean.
· When you arrive for move-in, your booth space(s) will be marked on the show floor with white markings. If you have questions on where to Set-up, please come to the Show Office, located in the front of the hall. Thursday & Friday we will have a Service Desk located in the back of the hall by door 5.
ANIMAL PREPARATION:
· Keep some form of proper identification on your animals at all times.
· Have current proof of vaccinations for all animals on site to include in your adoption kits.
· We strongly suggest that all animals are altered prior to adoption at this event.
· Please do not perform any medical procedures on location including but not limited to, vaccinating and micro-chipping.
· Please DO NOT leave any dogs on the premises overnight. Cats are allowed, as long as they have an adequate amount of food, water and a clean litter box. If any show staff see this privilege being abused, we will ask you to take your cats home at the end of the show each night.
· Please do not adopt an unsterilized animal without first collecting a sterilization contract and a minimum $25.00 refundable deposit from the adopter (state requirement).
DESIGNATED AREA
· Please stay inside the chalked area reserved for your organization and keep aisles open and clear.
· Please wear the designated name tags or wristbands provided to you for all staff and volunteers.
· Make certain that all volunteers are professional and courteous to the public and other volunteers.
· Make certain your area is kept tidy during the event. Please NO wire bottom or cardboard bottom cages.
· You must bring your own office supplies, animal food, cleaning products, temporary carriers, leashes for adopted animals and water jugs (a main water supply will be available).
· Do not bring petitions of any kind or share your booth space with other organizations.
· No balloons of any kind are allowed at the Suburban Collection Showplace.
· Do not smoke in the adoption area or loading/unloading area. Smoking area is designated in the back of the building.
· Do not leave the event on either day before it is scheduled to end.
· Do not remove any signage placed throughout the adoption areas.
· Do not leave without making sure your designated area has been cleaned and tables/chairs are broken down.
ADOPTIONS/ADOPTERS:
· Make certain that all potential adopters are aware of your organization’s policies and procedures prior to filling out adoption paperwork. No surprises for adopters!
· Provide every adopter with your organization’s contact information.
· Interact with potential adopters to give your adoptable animals the most amount of visibility.
· “Meet N Greets” with resident animals can take place near the adoption area.
· Please make certain that ALL dogs are secured with proper collars/harnesses and felines are in protected carriers prior to leaving the Novi Pet Expo. No “escape artists!”
· Do not allow any animal to be outside of its kennel without being properly leashed.
· Do not bring any animal less than 8 weeks of age for adoption.
· Do not bring any animal that may be sick or aggressive in any way. In order to prevent any incidents, animals will need to be removed from the event should they become animal reactive or aggressive upon arrival. It will be in everyone’s best interest, especially the animal.
· Let adopters know to please visit our sponsor’s booths for goodies and giveaways (based on availability).
ANIMAL “POTTY AREA”:
· Utilize the designated “potty” areas in the rear of the building when walking your dogs
· Please bring your own “poop pick up” or use our pet potty baggies supplied (while supplies last) and clean up all fecal matter your dogs have left.
ACTIVE HOURS:
Friday, December 12th: 2:00 pm – 7:00 pm
Doors will open for Exhibitors at 9:00 am
Saturday, December 13th: 10:00 am – 7:00 pm
Doors will open for Exhibitors at 9:00 am
Sunday, December 14th: 10:00 am – 5:00 pm
Doors will open for Exhibitors at 9:00 am
Booths are required to stay open the entire duration of the expo. Please do not pack up until exactly show end time. If you fail to do so, you may be asked to not return to the event.
MOVE-IN HOURS FOR ALL THREE-DAY PARTICIPANTS:
Thursday, December 11th – 9:00am – 6:00pm
Friday, December 12th – 9:00am – 1:00pm
MOVE-IN HOURS FOR ONE-DAY PARTICIPANTS:
Friday, December 12th – 9:00am – 1:45pm (Show opens at 2:00pm)
Saturday, December 13th – 8:30am – 9:45 (Show opens at 10:00am)
Sunday, December 14th – 8:30am – 9:45am (Show opens at 10:00am)
Vehicles will only be allowed within facility on Thursday, December 11th. Vehicles will be brought into the venue on a first come, first serve basis to unload. Venue staff will coordinate vehicle movement and do so in a manner that ensures safety. Absolutely NO vehicles will be permitted to drive into venue Friday – Sunday until MOVE OUT begins.
MOVE-OUT HOURS ALL THREE-DAY PARTICIPANTS:
Sunday, December 14th: 5:00pm – 10:00pm
All booths must be moved out completely on Sunday, December 14th
MOVE-OUT HOURS ONE DAY PARTICIPANTS:
You MUST wait till the show ends on your chosen day, and you may not pack up till the show is announced as closed.
Friday, December 12th – 8:00pm – 10:00pm
Saturday, December 13th - 7:00pm – 10:00pm
Sunday, December 14th –5:00pm – 10:00pm
All booths must be moved out completely on Sunday, December 14th
QUESTIONS:
The show office will be located in the front of Hall B if you have questions or issues during show hours.
LABOR:
Vendors shall provide their own labor to set up, unload and dismantle. Vendors must also provide their own dollies and carts to do so. We may have some carts available for use but it is not guaranteed. Additional labor can be hired through ArtCraft by calling (248) 380-0843.
SALES TAX:
The Novi Pet Expo does not collect taxes on behalf of the State of Michigan and it is the Exhibitor’s responsibility to understand all tax regulations as it applies to them. Show Management is not allowed to answer questions about taxes for Exhibitors. To apply for a State Tax Identification number for sales tax on merchandise sold, collecting, and remitting at your booth, contact the Department of Treasury, Treasury Building, Lansing, MI 48922 or call 517-373-3200. You can also find more information at www.michigan.gov/taxes/.
BoCo ENTERPRISES – (WIFI & ELECTRIC):
WIFI and Electric for your booth or stall is NOT included as it is run through the building. BoCo Enterprises is the exclusive provider of all phone, internet, electrical and utilities for the Suburban Collection Showplace. All items can be ordered online at http://www.suburbancollectionshowplace.com/online_ordering.php?section=exhibitor.
The utility form is also included in this packet if you would prefer to fax your order in.
We have strict electrical requirements that need to be followed. The Fire Marshall does an inspection at the start of the expo and checks every booth to ensure that these requirements are followed. Please look over the information below to ensure your booth is up to fire code. We will have to charge if we need to come around and fix your electrical set up due to the Fire Marshall concerns.
Per the rules, here are the electrical requirements:
These types of electrical extension cords below are NOT allowed. All extension cords MUST have 3 prongs. **Multi-plug cords can only be used if they have a fused breaker* *
Outdoor rated extension cords are a good way to determine if a cord is acceptable. Also, computer type power strips are recommended and encouraged to plug many items into the end of the extension cords.
ELECTRICAL RULES:
No cords allowed on the ground in foot traffic areas or under carpet
Cords without a ground are not permitted
All cords must have 3 prongs and may not be damaged
Fusible cord strips must be used in any multi plug situation
No cube taps are allowed
Any display that uses water must have a G.F.I.
Please contact our Utilities Manager, Terri Freytag, with any further questions you may have at 248-348-5600 ext. 205 or tfreytag@suburbanshowplace.com.
CLEANING:
The cleaning personnel will remove all bulk trash, crates, pallets, and packing materials/lumber prior to the initial show opening and following move out. They will empty trash containers and small trash cans placed in the aisles by Vendors during the non-open hour cleaning. It is the responsibility of the Vendor to mark any cartons, literature, and similar items they wish to save. The Suburban Collection Showplace and the Novi Pet Expo are not responsible for removing unmarked materials as trash. BOCO Enterprises, INC is the exclusive contractor for all cleaning services at the Suburban Collection Showplace.
The Exhibitor is responsible for the removal of all oil, grease, liquids and hazardous materials from your booth space. The removal and disposal must be in accordance with all city, state and federal regulations. Exhibitors may request large trash containers in their booth on an individual basis only and will be met as Suburban Collection Showplace’s inventory permit
CLEANLINESS:
We take the appearance of our buildings and grounds seriously at the Novi Pet Expo, and to keep our facility in top shape we must have your cooperation. All Exhibitors are responsible for keeping their booth and area immediately adjacent to them clean and trash free. Each night immediately after closing, each booth should be thoroughly cleaned. For your convenience, trash may be swept into the aisles or left on the roadway for pickup by the night cleanup crews. Empty boxes must be collapsed. For security reasons, cleanup crews are not permitted to enter or clean the inside of any booth, this is your responsibility.
If a booth requires cleanup (other than at night after closing), the persons manning the booth are responsible for cleaning and placing the trash directly into available trash receptacles.
HELIUM:
The Suburban Collection Showplace does not allow helium tanks within the building or on the premises. Exhibitors with prior approval can have helium balloons to decorate their booth, but may not hand balloons to attendees. A charge will be applied to retrieve balloons from the ceiling.
VEHICLES:
Exhibitors who will have a display vehicle within their booth must adhere to the following:
1. Disconnected battery
2. Less than 1/8 of a tank of gas
3. Locked or taped gas cap
EXHIBITOR ENTRANCE AND EXIT:
Without exception, all exhibitors will be required to park in the Northwest parking areas and enter the building from the North entrances ONLY. All parking on the South and East sides of the building will be reserved for event attendees. Move-in will be permitted through the designated area determined for each show. At no time is move-in permitted through the facility’s lobby or pre function spaces. This rule will be strictly enforced by Security and Suburban Collection personnel.
EXHIBITOR PARKING:
There is a charge for Parking for the Novi Pet Expo. You can purchase a weekend parking pass for $15.00 at the Exhibitor Check in on Friday, December 12th 9:00am - 6:00pm. Once the show is active parking is $10.00 per day. To ensure there is plenty of available parking for attendees, Exhibitors & Entertainment must park in rear of facility and utilize the rear entrance through the entirety of show.
RV PARKING:
RV Parking is permitted and is available on a first-come, first-serve basis. If you need electrical for RV parking, please be sure to fill out the electrical form within this packet to ensure we can accommodate you.
SIGNS & TAPE:
All signs and banners must be hung only by authorized personnel. At no time will exhibitors be allowed to adhere anything to the walls or columns. Exhibitors will be strictly prohibited from using any unauthorized style of tape or adhesive substance within the facility, including the “show floor”. Absolutely no tape will be allowed on the walls & columns, and only the specific, acceptable types are allowed on the floors. Duct tape, plastic double-sided tape, and masking tape are strictly prohibited! Only cloth backed, carpet tape will be allowed. Proper tape can be purchased from the service desk. Any damage caused by the use of unauthorized adhesive substances will be billed to the damager.
FLAMMABLES:
Exhibitors are prohibited from bringing in flammable advertising/ decorating materials to the facility. All such material to be used for decorative or advertising purposed must first be treated with a flame-retardant, and such use shall be in accordance with all applicable federal, state, and municipal fire and safety rules and regulations. All flammable liquids and gases are prohibited without prior written consent from the Suburban Collection Showplace.
INSPECTION:
The Suburban Collection Showplace reserves the right to inspect all cartons, packages, containers or coolers brought in or out of the facility at any time.
ALCOHOL:
Outside alcohol is strictly prohibited from being brought into Suburban Collection Showplace.
SMOKING:
Suburban Collection Showplace is a non-smoking facility. Smoking is allowed outside in designated smoking areas. No doors may be propped open for any reason, at any time, as it is a violation of the fire ordinance.
SECURITY:
It is to the benefit of the Exhibitors to have their booths properly manned. Security in the booths is the responsibility of the Exhibitors. The Expo Authority will in no way be responsible for the property of the Exhibitors. Valuable merchandise should be secured at night under lock and key or removed to a safe location by the Exhibitors. Exhibitors may want to purchase insurance against loss or damage. We will have Security on-site throughout the entire duration of the Expo. However, the Novi Pet Expo is not liable for items stolen or taken from your booth space.
EMERGENCY EQUIPMENT:
Any type of emergency equipment, entrances or exits shall not be blocked or obstructed under any circumstances.
FOOD & BEVERAGE:
Outside Food & Beverage is NOT allowed within the Suburban Collection Showplace at any time with the SINGLE EXCEPTION of move-in hours. Outside alcohol is strictly prohibited from the grounds, includes all indoor and outdoor areas. There are a variety of food options within the vicinity of Suburban Collection Showplace that are available during move-in hours. If you plan on having any type of food samples as part of your display you will need to call the Oakland County Health Department for a proper license. If you plan to sell any type of food item you must receive prior approval from the Suburban Collection Showplace. If you have any questions related to the food and beverage options or policies of Suburban Collection Showplace, please contact us.
If you have any questions about these new regulations, please feel free to contact us at info@novipetexpo.com
