NON-PROFIT EXHIBITOR

 

Please read it carefully before submitting an application. If you are unable to meet our criteria, please do not apply. 
 
1.   The application fee is charged upon submission and is NON-REFUNDABLE. Booth fees are due in full upon acceptance of invitation to show and are NON-REFUNDABLE.
 
2.   No animals allowed EXCEPT service dogs: “Service Animal” means any dog trained to do work
or perform tasks for the benefit of an individual with a disability. Pets proving emotional support, well-being, comfort or companionship are not recognized as service animals under ADA regulations.  Misrepresenting a dog as a service animal is a criminal violation.
 
3. Weapons (including pocket knives) will NOT be permitted at the event. 
 
4. Large inflatables are not permitted without express written permission from Bacon & Bourbon Fest in advance.
 
5.   Booth placement is carefully chosen by the committee. Categories do not indicate space locations. No changes in booth location permitted after the event begins. 
 
6.   Participants may not share booth space nor may they sublet or apportion space to anyone else. Booths are non-transferable and must be occupied by the applicant. Participants may only exhibit work and/or product approved prior to the event. Items misrepresenting product presented at time of application are subject to immediate dismissal from the show. Artists must display their own work.
 
7.   Display space is permitted within your 10x10 tent and your outside walls. Construction of booth & displays must be appropriate and be able to withstand inclement weather and crowd activity.
 
8.   Cartons or boxes must be kept out of view. Exhibitors are responsible for keeping booth space clean, safe & secure. Exhibits and materials contained must be within the assigned booth space and cannot be extended. Please break down all packing material, cardboard and corrugated boxes at your booth location and place on outside of your tent for Operations to pick-up.
 
9.   You must display appropriate conduct. The committee reserves the right to remove or prohibit anything which is deemed not suitable, including persons, conduct, material and other items. No selling or soliciting outside of booth space. 
 
10. Break down of booths must be completed and removed by 9:00 PM on Sunday. Any materials left behind will be confiscated. 
 
11. Participation is required both days/all hours of event. Exhibitors who break down displays or depart before the close of show each day will not be allowed to return to future shows.
 
12. Electricity is provided! Please provide your own power cords.  Recommend 25ft to 50ft.
 
13. No food products may be sold or given away by artists or business exhibitors. If you have been approved as a sampling sponsor or exhibitor for an approved food product at your booth, you must provide a copy of your liability insurance certificate $1,000,000 / $2,000,000 to Festival Management Group, naming the Village of Wellington, 12150 Forest Hill Boulevard, Wellington, FL 33414 as the additional insured. Please email to teamFMG@festivalmanagementgroup.com. (Product sampling approved in advance are limited to 1-1/2 OZ portions only.)
 
14. Exhibitors will not cause any noise which can be heard beyond the perimeters of their own exhibitor space. This noise includes but is not limited to music (recorded or live demonstrations) or motivational tapes. Hawking of items is prohibited.
 
15. Exhibitors are responsible for the collection, payment, and reporting of their own sales tax, if applicable.
 
16. Parking is available at no charge in the Vendor Parking Lot provided.  (All exhibitors MUST check-in at the Vendor Check-In tent first.) Upon checking in, you will receive your parking pass.  If additional passes are needed for staff, you can request on setup day.  
 
17. Exhibitors must abide by and displays must be in accordance with local fire regulations.
 
18. Palm Beach Sheriff’s officers and private security provide security during the shows’ hours of operation. The show takes place in an outdoor setting, so reasonable precautions should be taken to ensure the safety of your property. All work is exhibited at the artist’s own risk.
 
EVENT STAFF CONTINUALLY ENFORCES THE RULES OF THE EVENT TO ENSURE THAT ALL WORK SHOWN IS IN COMPLIANCE WITH THESE GUIDELINES. VIOLATION OF THE RULES MAY RESULT IN IMMEDIATE EJECTION FROM THE EVENT WITH NO REFUND. THIS ACTION WILL RESULT IN THE BANNING FROM FUTURE PARTICIPATION.
 
Your online application and/or return of the registration materials indicate your understanding and acceptance of the Rules of Participation and General Policies. Rules Committee members circulate during the show and any vendor observed not following the rules may be immediately dismissed and will not be allowed to participate in event again. Reasons for expulsion from the show are not limited to these violations and any artist or vendor may be put on probation or excluded at the discretion of the event management team.
 
During the term of this agreement, the vendor assumes all risks in connection with the permitted activity and shall be solely responsible for damage or injury, of whatever kind, to person or property, directly or indirectly arising out of or in connection with the permitted activity or the conduct of vendors operation. Vendor hereby expressly agrees to hold harmless Delray Beach Arts, Village of Wellington, Festival Management Group, its agents, volunteers, employees, officers and directors for penalties for violation of any law, ordinance or regulation affecting its activity and from any and all claims, suits, losses, damages or injuries directly or indirectly arising out of or in connection with permitted activity or conduct of its operation or resulting from the negligence or intentional acts of vendor or its officers, agents or employees. 
 
VENDOR SET UP BEGINS at 8 am Friday, March 21st, 2025. All vehicles must be removed from the site by 7 pm.