EXHIBITOR RULES AND REGULATIONS
All Vendors of the Woodstock Summer Concert Series event must adhere to the following rules and regulations. The Summer Concert Series is put on the by the City of Woodstock and logistics and booking of food vendors is done by Premier Events (PE). Both the city of Woodstock and Premier Events have the full power to interpret and enforce these rules, conditions and regulations, and the power to make reasonable amendments there to and to make such further reasonable rules and regulations necessary for the proper conduct of a safe, clean, well-regulated, and attractive Event.
ATTENDANCE
More than 8,000 patrons are anticipated to attend each event, but the we cannot guarantee or warrant this attendance.
VENDOR FEES: We would like food vendors to commit to all 5 shows: May 11th, June 8th, July 13th, August 10th, September 14th.10x10 Vendor Tent: $300 per show x 5 = $1,50010 x 20 Vendor Tent: $400 per show x 5 = $2,000
Push Cart: $100 per cart per show x 5 = $500
Vendor must furnish completed application and total fees due to reserve their participation in the 2024 event. Woodstock & PE reserves the right to refuse vendor space if the vendor product or service or the booth area is not consistent with the character of the event. Vendors must supply their own set up including tent or truck or trailer, tables and power.
VENDOR SALES
Vendors will conduct sales of products or goods direct with the event consumers and shall be entitled to retain 100% of the proceeds from these transactions. Vendors must furnish their own cash bank and credit card processing. Vendors are not permitted to sell any alcoholic beverages.
VENDOR HOURS
The event exhibit area will be open to the general public Saturday from 6:00 PM to 11:00 pm. Vendors must be set up and remain open during all event hours.
BOOTH AREA / CHARACTER OF BOOTH
All booths must be designed, constructed and operated in good taste with the best interest of the Event and public safety. City of Woodstock & PE reserves the right to prohibit or restrict booths that because of noise, method of operation, materials or any other reason become objectionable. If a restriction occurs, City of Woodstock /PE will not refund the vendor fees or other expenses. Carnival tactics, the use of public address systems or other similar activities by the vendor shall not be allowed. The event does not guarantee exclusivity of products displayed. Vendors may not sublease any part of their space or participate in any third-party advertising or third-party promotions or display third party signage at their booths. Decorations may not be nailed, taped, tacked or otherwise fastened to park infrastructure, trees, or fixtures. The use or distribution of any of the following items is prohibited: adhesive backed decals, stickers, helium balloons, glitter, and confetti. Motorized vehicles of any type (forklifts, gas or electric carts, bicycles, scooters or similar equipment) may not be used inside the event venue. Distribution of flyers, brochures or any advertising marketing materials must be confined to the vendor area. Promotional materials or signage may not be affixed to any structure inside or outside of the event venue. Vendors are responsible for maintaining acceptable standards of sanitation within their booths and for disposing of trash into designated trash receptacles. Vendors are responsible for cleaning their designated area of all debris at the event’s conclusion.
SAFE FOOD MANAGEMENT Vendor must furnish a copy of their ServSafe Certificate with application. Vendor must comply with Food Vendor Safety Standards as outlined in this application.
CANCELLATION
There are no refunds due to cancellations for this event.
ELECTRICITY
There is minimal power onsite and the event cannot grantee to be able to offer you power. Please put all power requirements on your application. Depending on a your power needs you may need to supply your own generator.
VENDOR WASTE
Vendors are responsible for taking care of all waste during the event. Vendors will be responsible for packing up and disposing of their waste themselves. Waste left behind will result in a $100.00 clean up fee. SITE PLAN / VENDOR LOCATION
PE will make vendor location assignments approximately one (1) week prior to the event. Space assignment priority will be given based upon date of receipt of completed application and payment as well as type of art or product/service. If you have a special request for your booth location, please list it on this form and we will make best efforts to accommodate your request. PE reserves the right to make modifications to the layout of the event site and booth areas if circumstances warrant, at its sole discretion. Vendor area must be confined to the space contracted and provided. Vendor space must not obstruct other exhibits or walk paths.
LOAD IN / LOAD OUT
Vendors will receive information regarding load in and set up the week of the event. Vendors that fail to abide by load in schedule and deadline may risk forfeiture of event space. In the event of late shows, event will not be obligated to refund event space fee.
LIABILITY
The vendor assumes entire responsibility and hereby agrees to protect, indemnify, defend and save City of Woodstock & PE against any and all claims, losses and damages to persons or property and attorney’s fees arising out of or caused by vendor’s installation, removal, maintenance, occupancy or use of vending space. In addition, the vendor acknowledges that PE and the City of Woodstock do not maintain insurance coverage covering vendor’s property. It is the sole responsibility of the vendor to obtain such insurance, including, if desired, business interruption and property damage covering losses by the vendor. Responsibility of the security of a vendor’s area, products and property rests solely with the vendor.
WEATHER
Summer Concert Series is a rain or shine event. The vendor agrees that in the event of acts of God, storms, floods, high winds, gales or hurricanes that the City of Woodstock, Premier Events, nor any of its employees or agents shall not be responsible for loss, damage, third party damages, claims or loss to property, persons or vessels. It is the Event Management’s sole and absolute discretion to order an evacuation of the Event, or to take necessary steps to protect public health and property in the event of an act of God, hurricane, or the issuance of a severe weather warning for Atlanta or its environs by the National Weather Service.
ACTS OF GOD
City of Woodstock & PE shall have no liability whatsoever for damage, of any nature, to any person, matter, or thing resulting from storm wind or water, or other acts of God, or imminent threat thereof, nor from fire, strikes or lockouts.
CONTACT
For more information about the Summer Concert Series at the Northside-Cherokee Amphitheater, please contact: Rob@premiereventslive.com
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